Can I add a logo to my Gmail signature?
Gmail’s signature feature is simple and convenient for those who use multiple email accounts. You can attach your photo or company logo from inside the app. However, if you want to customize your text further with other images or logos, there are three methods to insert them into your Gmail account's signature box.
The first one requires no effort at all. In this post we'll show how to use Google Search Engine Optimization (SEO) tools to embed any URL link within your Gmail signature. The second method will allow you to upload files of different types directly to your Gmail profile. And lastly, we have a third option which allows you to create a customized signature using HTML code. Let’s get started!
1. How do I put a picture in my signature without it appearing like an attachment?
This is by far the easiest method as long as you understand what SEO means. When someone clicks on your Gmail signature they won't see a blank white space but instead a thumbnail preview of whatever image has been embedded. This is because when you search for a specific piece of content online, such as a website, article, etc., most sites rank themselves higher in order to appear above their competitors. So here's how it works...
You simply type “[yourwebsite]” into Google Search (or whichever search engine you prefer). Once it shows up, click on Images next to All results. Then scroll down until you find "Google Image Result." Click the blue Create File button beside your desired file. If you don't see your file, make sure your browser isn't set to block unknown sources.
Now open your Gmail Profile in Chrome and select Tools then Extensions. Scroll down past the top row of icons and under More Settings, click Show Advanced Settings. Now go back to your inbox and look for the new icon below your name, which opens up a dropdown menu. Select Web Page Extras & Embed Code.
In the popup window that appears, choose Insert External Content and select Video/Picture. Choose Upload Files and browse to locate where you saved your PNG file. It should be named something similar to [YOURNAME].png. Finally, hit Next. Your custom signature will now automatically pop out once you send another email.
2. Can I add a logo to my Gmail mobile signature?
If you're looking for an easier solution than inserting links through the aforementioned process, you may also consider uploading a logo to your own domain so it can display on emails sent via Android. To begin, head over to your Gmail settings page by clicking Gear Icon " Settings. From there, navigate to Forwarding and POP/IMAP tab. Under Manage your forwarded-headers checkbox, mark Email forwarding options.
Next, input your server information and port number beneath Port configuration section. For example, if your hostname was mail.google.com, enter 8587, 587, 143, 993—the numbers indicate ports used by IMAP, SMTP, and POP3 respectively. Make sure to include SSL encryption, too. Afterward, save changes by clicking Save Changes.
Once everything is complete, try sending yourself an email from your personal Gmail address. Take note of whether the logo displays properly or not. If you receive an error message, double check all necessary details and ensure that you haven’t overlooked anything.
Finally, log into your main Gmail account and verify that the logo works correctly. Here's why you need to verify this step…it might seem obvious, but many people forget to take advantage of this setting. If you accidentally delete the logo later on, you’ll lose access to it unless you reinsert it manually. As mentioned earlier, only verified domains can upload graphics.
To avoid any security loopholes, always keep track of important passwords and never share them publicly. Also, remember to update these credentials every few months.
Here's our final tip: Only use trusted web hosts for hosting your site. We recommend WPEngine, A Small Orange, Bluehost, Hostinger, or GoDaddy. They provide reliable services while still offering generous discounts year round.
3. Can you add an image to Gmail Mobile Signature?
An alternative approach for adding photos to signatures would be to upload them directly to Gmail. While this is probably the quickest method, it doesn’t offer quite as much control as putting pictures through the previous steps. But if you want to stick to the theme of just getting things done quickly, feel free to give it a shot.
As far as technical limitations go, you can either upload JPEG or GIF files. Other formats such as PNG aren’t supported. Remember that your graphic must be less than 2 MB. Otherwise, it could end up being rejected during validation.
Upload your image file to a secure location on Dropbox. Head over to your Gmail settings again and scroll down past the top row of icons. Under Mail Preferences, click General Tab. On the resulting screen, switch to the Signatures field and click Edit.
Enter your Name, then change Signature Type to Normal Text. Hit Save Changes. Since you uploaded the image locally, it should appear immediately after typing it into the box. Keep in mind that the maximum size for normal text ranges anywhere between 40–100 characters. Most likely, however, your signature will remain unchanged even though you exceed this limit.
How do I add a logo to my signature on my phone?
There are two ways to add a logo to Gmail Mobile Signature on iOS devices. First off, you can download AppleMail Pro ($4), which includes built-in functionality for creating signatures. Alternatively, you can install Shortcuts, a productivity tool designed specifically for iPhone users. With Shortcuts installed, you can integrate SiriKit extensions to trigger actions based on keywords and phrases. One of these shortcuts lets you append your signature.
On Shortcuts' Home Screen, tap the Share icon located right below the search bar. Tap Append. Enter your full name followed by @shortcutapp://signature. Lastly, paste the shortcode generated by Shortcuts into Safari. Upon doing so, your signature will automatically appear whenever you compose messages.
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So you've been using this great new email service called Gmail for years now and it's really starting to grow on your - especially since they integrated Google Calendar with their own calendar system last year. But there are still some things about Gmail that annoys people like me (like not being able to change or customize the look of emails). So if you're one person who wants to be able to make Gmail look however you want without having to deal with all those annoying settings pages, then read on! You'll learn how to add logos and images to your Gmail signatures so that when someone opens your messages, they can see what company you work at right away. This is perfect for freelancers who need to present themselves professionally but also maintain flexibility as far as choice of clothing goes.
Before we get started, let's talk briefly about why adding a logo to your Gmail signature might even matter. It may seem like such a trivial thing, but think about it for just a moment. When you send out an email message, your recipient will often open and skim through it before deciding whether or not they want to continue reading further. If you're working for a small business, chances are good that whoever received your email first got a quick glance at your name rather than actually opening the email itself. And because of the nature of our society today where everyone seems to have dozens of email accounts across multiple services, many times they'll probably just use your email address from another account -- which means that whatever information was presented to them via the subject line and/or body text won't necessarily tell them everything they need to know about who sent them that email. In other words, by putting your best foot forward with a custom-designed signature, you give potential clients something else to base their decision off besides only seeing your email address. Plus, it makes it easier for them to remember who you are later on when they decide to contact you.
Now that we understand why it's important, let's jump straight into how to go about doing it. There are two main methods: 1) Embed Your Logo Into The Email Signature Box & 2) Insert A Link To An Image Rather Than Just Uploading One Directly From Your Hard Drive. Both methods are pretty simple once you break down the steps involved, but the second method has a few extra options that aren't available with the first method. After looking over both approaches, I decided to choose option number two, mainly due to its ability to offer greater control and flexibility while maintaining simplicity. Let's take a closer look below.
How Do I Insert A Logowhich Will Work With Any Browser Or Operating System?
This is obviously going to depend on what kind of browser or operating systems you use. Fortunately, most browsers these days support HTML5, meaning that inserting any image or graphic directly into your signature should work no problem. Here's how to embed your logo into your Gmail signature box:
Go to your Gmail Settings page. Click "See All". On the left sidebar menu click "Settings" under "Signature". Then scroll down until you find the section labelled "Customize Signature", and click on "Edit Signature." At the bottom of the dialog window you'll see several boxes labeled "HTML code," "Text," and others which contain different types of formatting instructions. First, paste the following HTML code into the box underneath "HTML code":
Note: Make sure to replace [LOGO HERE] with the actual path of your file containing your desired logo. Also note that if you don't already have an.svg extension for your logo, you'll need to convert it to.png format before pasting it here. Once you've copied and replaced [LOGO HERE], press enter twice. Now you can save the changes and exit the editor. Next, head back into the same settings screen. Scroll down again to the section titled "Advanced Customization Options" and click edit next to the field labeled "Show Text Field". Paste the following piece of code into the space provided:
<img src="[IMG PATH]" width=300 height=200 /&
Replace "[IMG PATH]" with the location where you saved your converted.png version of your logo. Obviously adjust the width and height attributes based around what works best for your personal situation. Finally, hit save and close. That should do it!
If you'd prefer uploading your logo instead of embedding, simply follow the exact same process above except place the appropriate HTML code within each respective box. For example, put the following link code inside the "Link To Another Web Page" box: http://www.[YOUR COMPANY NAME].com/.
But Wait...I Already Have A Website Where Can I Find My Own Graphic Files?
Unfortunately, unless otherwise noted, you cannot upload your own graphics onto Gmail's servers. However, if you have files hosted elsewhere online (such as Flickr), you can easily create links that point towards your images using URL shorteners. Some free ones include bit.ly and tinyurl.com. Simply type in your preferred domain name followed by ".jpg" or ".jpeg" after the tilda symbol. For example, https://tinyurl.com/muo7k would result in the shortened string being https://bit.ly/bv2c8. As long as the original graphic does exist somewhere outside of Gmail's control, this shouldn't pose too much of a challenge.
You can also try downloading a program called MailToImage which allows users to download images from anywhere and post them directly into the signature area.
What Are Other People Saying About Adding Images To Their Signatures?
If you're using Gmail for business (or just want to make it work better), you've probably noticed the lack of native support for adding custom signatures to emails. You can't simply click a button and choose from one of Google's pre-made templates—it doesn't exist.
But don't worry! It's not difficult to create a professional looking signature with your own brand or company name. We'll show you how here.
How do I add a logo to my email signature on Android?
The easiest method is to use our guide above, which will walk you through creating a new Gmail account specifically for this purpose. If you'd rather skip all the steps involved in setting up a whole separate email address, we also have instructions below for getting the same result without having to go through those extra hoops.
Here are the details you need if you prefer going down the second route:
Go into Settings & Accounts " Add Account... This will open a window where you can select Email as well as other options such as Facebook and Twitter. Choose Email.
Enter the info associated with your current Gmail account, but instead of clicking Next when prompted, tap Sign In then Create New Mail Account. This creates a new account under your real Gmail profile.
Now sign into your newly created Gmail account. Go to Menu & Preferences, scroll down until you see Signature settings and toggle the switch next to Customize signature off. Click Done once again.
Your default inbox view now shows a blank box at the end of every message. To get rid of that and replace it with something else, head back over to Menu & Preferences, and change the dropdown menu next to Default text field to Your Name.
You can customize what appears inside this box by heading back to your original Gmail account, signing out, and logging back in to the new one. Once you log in, change the aforementioned text field so it says something different than whatever was previously there—maybe your full legal name. Then hit Save Changes.
Heading back to your new Gmail account, you'll see that the text area has changed right away. Now it displays your customized signature whenever you send a new mail.
For some reason, Google only allows us to use a maximum width of 75 characters for any given signature, even though most people won't be able to read anything past 35-40 lines anyway. Feel free to resize the text box however much space you think you deserve.
That said, try to keep things simple. Don't cram too many words into it because no matter what font size you set, they'll always appear huge compared to everything around them. Keep formatting minimalistic. For example, try to avoid bold letters unless absolutely necessary.
In addition, you might want to consider putting in bullet points wherever possible. Bullets allow you to include additional information in your signature while keeping its overall length short.
Finally, bear in mind that users may disable images altogether depending on their Internet connection speed. So if someone isn't willing to download and install an image onto their device before reading your message, there's nothing you can really do to compensate for that. Just hope that person hasn't blocked certain kinds of files outright.
How do you add a logo to your Gmail signature on iPhone?
This option works exactly the same way as the previous section does, except you must first access your existing Gmail account via iOS' web browser. The following steps describe how to proceed after you've logged in:
Open Safari and navigate to gmail.com. On top of the page, there should be a small envelope icon to the left side of the header bar. Tap on it to reveal several buttons. Among these, the last one reads More tools… and opens a panel with two tabs labeled General and Appearance. Hit the latter tab.
On the Appearance screen, find the Text input box underneath the title —" Edit Header/Signature". Change it to say something along the lines of "Personalized signature", followed by the text you wish to display within the custom signature box. Make sure it matches the rest of the wording throughout your messages.
Hit Done once done, and repeat the process outlined in step 2, replacing "General" with "Appearance" everywhere.
Once finished, close the app and relaunch it again. Head over to Settings & [YOUR GMAIL ACCOUNT] " Send & Receive " Saved Messages " Personal Document Options. Scroll down until you reach the bottom part of the list, where you should see another entry called Signature Block. Select it and enter your code manually. Confirm that you did indeed enable automatic uploading of saved signatures.
What should my signature look like in Gmail?
To determine the best format for your signature, take note of the general rules established by Gmail itself. They dictate that your signature should be limited to 15 lines, each containing between 8 and 10 characters. Anything longer than that would likely cause trouble due to line wrapping issues.
Also, remember that your signature cannot contain hyperlinks (at least none pointing outside of Gmail). And since emails sent through Gmail are automatically signed by the sender, you shouldn’t mention yourself either. That means you should stick to facts regarding your job position, location, contact number, etc.
Lastly, it goes without saying that you should never attach sensitive documents like bank statements or contracts. Never share private data publicly online.
As mentioned earlier, Google imposes a hard limit of 75 characters per signature. As a workaround, you could split your long sentences into multiple shorter ones and insert bullets to denote sections. But doing so reduces the legibility of your writing.
What should a personal signature look like?
When composing an outgoing email, you can specify whether it contains both personal and official content. By default, Gmail turns on this feature. When enabled, you can adjust the layout of your signature based on whichever kind of correspondence you're sending. Here's what that looks like:
Click the gear icon located near the search bar and select Manage themes. A popup window pops up displaying dozens upon dozens of colorful theme designs you can apply instantly. Pick one you like and save it to Favorites.
Then, when composing a new email, you can decide whether you want to embed your signature regardless of whether it includes personal or official material. Simply check the relevant radio button under Theme preferences. Unfortunately, you can't pick from among the available presets like you can with office layouts.
Alternatively, you can still bypass this issue entirely if you know HTML pretty well. With a bit of tweaking, you can build your own unique styles and put them directly into Gmail. There are plenty of guides online explaining how to achieve this effect. One popular technique involves placing a DIV tag surrounding an IMG element with a transparent background. You can learn about this approach here.
We hope you enjoy learning about how to add a logo to your Gmail signature. Whether you opt to follow our detailed instructions or attempt to recreate the results independently, it's certainly worth trying. After all, no one knows what tomorrow brings.
A lot of people use their emails as digital postcards that say more than words ever could — and one way to personalize those communications is by adding a customized signature at the bottom of each message.
But if you're not using images or graphics in your signatures, how are they any different from plain text? The answer lies in design. A great-looking signature says much about who you are and what you stand for. It's also easy enough to create. You just need some basic knowledge of Photoshop (or equivalent) and HTML code. If you have no idea where to begin, we'll show you how to set up and customize your own email signature.
How do I insert an image into an email signature?
You can't directly embed pictures inside your email signature like you would with YouTube videos. Instead, you'll need to upload them separately first. To get started, visit Email Signature Gallery. This site lets you choose between several templates for business, marketing, creative professionals, etc., and quickly download a readymade file via drag & drop. Alternatively, you can search "email signature" in Google Images and pick out something suitable. Remember that the files downloaded from this website aren't live links, so once you've chosen one, it will always be available under Downloads in your browser until you delete it.
Once you've got your photo uploaded, go back to Email Signature Gallery. In the upper right corner next to Customization Tools, click Edit Your Own Signatures. Then, open the newly created folder called "Signature Templates." Here, there should already be numerous options to choose from. For example, there are templates specifically made for LinkedIn profiles, Facebook cover photos, and Twitter header shots. Feel free to play around with all of them, but remember that you shouldn't change anything unless you know exactly what you're doing.
In most cases, our recommendations work best because they were designed according to professional standards. However, depending on what kind of content you want to include in your signature, try changing the color scheme, font size, or other elements here and there. Once everything looks good, hit Download. Now you need to save the resulting ZIP archive somewhere safe so you don't lose it.
If you chose a template instead of making your own design, head over to MailChimp's Free Design Tool [No Longer Available]. Drag your new image onto its canvas and start customizing it however you wish. When done, hit Save As Template and then Export My Page. Upload the resulting.PNG file to your server and replace the placeholder graphic with yours. Finally, send emails with embedded images to anyone who needs them.
Should you put a picture in your email signature?
Yes! While having nothing written underneath your name may seem strange at first, it actually makes perfect sense when you think about it. People tend to read the whole thing before getting down to the actual point, which is usually the subject line. By including a catchy visual representation of yourself upfront, you immediately grab someone's attention and let him/her know that he/she has reached the right person. After all, why wouldn't you want to see yourself?
So yes, definitely put a nice photograph in your signature. Just keep in mind that you shouldn't use too many high resolution pics in order to avoid blurry screenshots. That said, if you plan to add multiple logos to your signature, make sure they're well spaced out. Otherwise, the end result might look weird. Also, make sure that whatever you select doesn't violate copyright laws.
How do I turn my signature into a logo?
The easiest way to achieve this effect is by editing existing designs. But even though this option works fine sometimes, it isn't necessarily ideal since it involves downloading additional assets and uploading them again later. Plus, the final product won't remain 100 percent original. So, what else can you do?
Well, you can always take matters into your own hands. There are plenty of online tools that can help you generate unique email signatures without breaking the bank. One such platform is Zoho Mail. Head over to Personal Settings " More Options " Create New Profile, type in your company's domain and password, and follow the instructions on screen. Next, switch to Advanced tab and check the box beside Embed Logo. From now on, whenever you compose a new message, you'll find a small button on top left side, letting you toggle whether to display your profile pic or a logo. Clicking the latter opens up a pop-up window containing a variety of preloaded images.
Click on Choose Image, browse through all of them, and decide which one suits you best. Then, enter desired dimensions and refresh preview page. Make sure that the logo fits within the specified space. Go ahead and hit OK. Keep in mind that this process generates only PNG files, so you'll have to convert them manually. Luckily, this task is trivial thanks to built-in utilities provided by both Chrome and Firefox browsers. Simply right-click on either icon and choose Open File Location. Scroll down until you reach Extensions section, locate Image Editing Extension, and install it. Then, simply double-click on given element and choose Convert to Icon from menu bar. Repeat this step for every single image you'd like to turn into a logo.
When everything is finished, attach the converted versions to new messages. They should appear alongside default ones. Unfortunately, you cannot assign individual icons to specific contacts yet.
How do I watermark my signature?
Watermarks allow you to identify parts of images used on websites. On social networks, this function often appears as overlay with colored rectangle. Since they serve similar purpose, we recommend incorporating them into signatures themselves. Watermarked areas provide users with information regarding ownership and usage rights. Furthermore, they prevent unauthorized reproduction of your artwork. Some sites offer automatic integration of third party services like Brightcove and Canva. Others require extra effort and customization. Either way, it takes less time than creating entire brand identity from scratch.
For starters, you can apply overlays using programs like GIMP. First of all, load your background image. Select Layers panel located at the very bottom of interface. Right below it, you should find Drop shadow layer followed by Layer mask. Double-click on the last item to bring up edit mode. From the toolbar on top, enable Blending Mode, reduce Opacity level, and adjust Shadow Radius and Color Burn Amount. Hit OK after tweaking settings, and voila, you're done.
Alternatively, you can use Adobe Spark Post. Its main advantage is that it allows for exporting various outputs in formats compatible with major email clients. We tested this tool with Outlook 365 and found it capable of turning pretty much anything into an appealing graphic. Of course, you can utilize quite a few advanced features offered by this program, but you can easily skip them if you're not comfortable working with layers yet. Start by selecting a shape from Shapes library, choosing appropriate colors for Fill and Stroke, adjusting transparency levels, and finally, clicking Publish. Lastly, copy-paste exported signature into your client's composer.
When it comes to creating professional emails and letters, nothing beats having access to a good toolbox of tricks. Even if you're just sending out basic text-based emails from Google's suite of products (Gmail, Calendar, Contacts), there are some things that will help elevate your message beyond what would normally be expected of someone who is not as tech savvy as most of us.
One such trick is adding images or logos into the body of your email or letter -- but how exactly do you go about doing this without breaking any rules? We'll show you how by taking a look at various ways people have used their signatures to create impactful statements.
How do I align image with signature in Gmail?
If you want to get creative when incorporating images into your email signatures, then one way to do so is using HTML code. To do this, simply open up your compose window and select "Insert" instead of "Image." You should see all kinds of different options pop up. One of them is called "Animated GIF," which allows you to upload your own animation file from disk.
Once you've uploaded your photo/animation, click anywhere inside the box where it says "Link URL:" It should say something like https://www.google.com/. Once you enter this link, you'll notice that the preview screen looks very similar to the regular web browser view. The only difference is that the bottom part of the screen has been replaced with an icon showing either a person walking forward or backward. Clicking on the icon takes you back to the previous page.
The cool thing about inserting animated gifs into your email signatures is that they don't stay within the confines of the original box. Instead, they take over the whole composing area. This means that anyone reading your email will now see your entire sentence plus whatever else was written beneath it. If you'd prefer not to use this method, we also looked at other solutions below.
Where does the logo go in an email signature?
It may seem like a silly question, but where exactly does your logo fit into the rest of your email signature? For starters, it doesn't necessarily need to appear right under your name. In fact, you might consider putting it somewhere more subtle than that. A few suggestions include:
Include the logo above the fold - This refers to the portion of the webpage visible without scrolling down. Many sites automatically display this section after logging in. Since many readers won't bother scrolling past your first line of copy, including a small graphic here could definitely attract attention.
At the end of your email signature - Just before the closing /html tag. This gives the recipient plenty of time to read everything you wrote and decide whether they want to continue further.
On top of that, you can place your logo wherever you wish thanks to CSS formatting codes. These allow users to move elements around freely within their design, even moving them outside of standard boxes that hold photos, icons, etc. Here are two examples from our testing:
This example shows how you can use CSS positioning to put both the user's initials and company name next to each other. As you can see, the logo appears directly underneath the initial while still keeping its proportions intact. Another neat option is combining multiple graphics together to form one combined logo, rather than placing individual ones side-by-side.
Here's another approach. By centering the initials, along with the company name and logo, you give the viewer enough space to scroll up and find out more information about your business.
Lastly, you can choose to stick with the default position for Gmail images, which places them directly under the header bar. However, you might feel this detracts too much from the overall appearance of your email since it makes the image stand out amongst all the other white spaces. So try experimenting with different positions until you find one that works best for you.
Should I include logo in email signature?
While you probably shouldn't send anything sensitive via email anymore, you might sometimes want to include a logo or image in the signature itself. Whether that's because you work for an established organization or you're trying to create a personal brand, you should always keep the following guidelines in mind:
Make sure your branding reflects your personality. Your logo isn't going to change who you are, but it can certainly convey certain characteristics about your company. When designing your logo, think carefully about how it represents your values and goals. Does it reflect professionalism, fun, edginess? Try to avoid overly generic symbols that lack meaning unless they serve a specific purpose.
Use your logo cautiously. Because of the nature of digital media, it's easy to lose control over how others perceive your messaging once it hits their screens. While you can technically embed pretty much any kind of content into an email signature (including links to social profiles!), that doesn't mean you should. Avoid spamming people with random links and ads. Most importantly, never ever use your logo to impersonate a legitimate company. That goes double for businesses whose domain names are misspelled versions of real companies' domains.
Be mindful of copyright laws. Don't use copyrighted material without permission. And remember that no matter where you post the document containing said material, it remains subject to copyright law.
Don't abuse imagery. Images have emotional weight and power behind them. They can transform an otherwise bland piece of writing into something memorable. But don't let your creativity get ahead of yourself. Make sure you know what constitutes fair use before tweaking existing materials to suit your needs.
Try to limit exposure. Sending unsolicited files through email is often referred to as SPAM, and it can result in legal repercussions. Even though the sender didn't ask for those documents, they had nonetheless consented to receive them. Use caution whenever sharing anything online.
Keep tabs on usage rights. Copyright law varies greatly depending on jurisdiction. Before posting anything online, research relevant local laws regarding intellectual property ownership.
Also, keep in mind that your signature is essentially public knowledge. People can easily screenshot your email and share it elsewhere. Be careful about what you write!
Now that we've covered the basics, check out these additional resources:
10+ Free Email Signature Templates to Add Style to Any Mail Client
Add Logos & Custom Fonts to Your Emails With EmailSignature [Chrome] Extension
Easy Guide to Adding a Logo to Your Email Signatures
Can you add a picture to your signature?
For instance, here's one quick guide that uses CSS formatting to achieve the same effect as the screenshots shown earlier:
1) Create account on Vistaprint.
2) Choose a template that fits your needs. Alternatively, start off fresh by selecting a blank canvas.
3) Adjust font size and color scheme according to preferences.
4) Upload desired image.
5) Change background colors if necessary.
6) Save changes.
7) Send test email with new signature.
8) Check final results. Tweak accordingly until satisfied.
You could also opt to use Canva, a platform dedicated solely to helping creators build functional designs. From flyers to posters to presentations, you can use Canva to quickly turn ideas into finished pieces. Plus, Canva offers tons of templates for every occasion. Nowhere else online can you find a better selection of professionally designed email signatures.
You've probably seen people using custom logos as their emails signatures and thought it was pretty cool. A lot of companies use this tactic because it makes them look more professional than plain text signatures, but what if you want something even cooler? How do you create an awesome-looking logo that fits into your email's theme without having to pay anything extra?
It turns out there are plenty of ways to include a logo in your email signature at no additional cost — most of which only require some basic HTML skills. Here we'll run down everything from creating a new Gmail profile to adding a logo directly within Outlook Mail. After reading through our guide, you should be able to adapt any method to fit your needs.
Note: If you're looking for help making graphics or designing your own logo, try searching Google Images first. The results may already contain similar designs you could adopt instead of paying someone else to do so. Or if none seem exactly right, consider asking around on forums like Reddit or Dribbble. You might also find a designer willing to work pro bono!
How can I make my signature a logo?
There are many different methods to choose from when trying to decide what kind of graphic works best with your email. Some options involve exporting existing graphics from programs like Photoshop or Illustrator, while others simply insert a prebuilt template (like one found here). For those who don’t have design experience, however, inserting a logo designed by yourself will likely feel most comfortable. And since all of the following instructions focus on doing just that, let’s get started.
If you’re running Windows 10, open File Explorer then navigate to C:\Users\[Your Username]\AppData\Roaming\.gmail
Next, go to AppData " Roaming" again and search “User Agent." This folder contains settings specific to each individual user account. Open User Agents and scroll to bottom until you come across.gcfg files. Find [your username].gcfg and double click it. It should automatically launch Notepad. Copy and paste the code below into the empty file window. Hit Enter after every line. When done, save the document as gmail_logos.txt
Finally, head back to where you downloaded your desired logo and extract its contents. Paste all of the PNGs inside the same directory as gmail_logos.txt. Next, open the newly created file and copy over the lines containing the names for each icon. Replace the word <image name& with the actual path of each corresponding PNG. Save changes when finished. Repeat process for other icons. Now you should have two folders filled with images named after the various logos included in your email signature.
When you’ve extracted your chosen logo(s), place them into separate directories according to their respective categories. In our case, we chose to keep things organized by size. Name each subfolder accordingly, such as small, medium, large, etc., and upload your new logos inside. Once completed, drag and drop each image onto your desktop. Select all images together and hit Ctrl + C to copy them. Then press Command + V to paste wherever you need them later.
Why is my logo not showing up in my signature?
In order to actually display your new logo in your message body, there are several factors to take into consideration. First off, make sure you edit the correct file based on what platform you send your emails through. Most commonly used services like Gmail, Yahoo!, and AOL Mail all support multiple profiles. To check yours, visit Settings " Accounts " More mail accounts. Scroll down and select Other next to Email client/provider. From here, switch between tabs and view your current login information. Your provider may list several under Profile details, including your Default Account ID, ClientID, Application Protocol Version, and whether SSL Encryption is On. Make note of which one matches your service and follow our previous instructions accordingly.
Once you’ve successfully added a logo to your inbox, it’s time to test it out. Remember, unlike a standard email signature, your company logo won’t appear unless recipients specifically request it. So once you receive an email notification about a new message, compose another reply to test your creation. Simply type whatever you normally write in response followed by @ before typing your email address. Do this enough times and watch as your logo magically appears throughout your correspondence.
Now if only we had a way to permanently embed this logo in our signatures…
Why are my images breaking in Gmail?
Unfortunately, we cannot provide step-by-step instructions for fixing broken images due to security restrictions. However, when editing your email signature online, remember that certain elements are restricted by default. For example, GIFs must be less than 1MB, JPGs must be less than 8Mb, and BMPs must be less than 4Mb. These limitations apply to both your original image and edited version. That means if your logo exceeds any of these sizes, it may start breaking. Therefore, it would be best to reduce its dimensions beforehand. Luckily, GIMP has built-in functionality called Smart Filters to allow users to resize images.
Another reason why images aren’t loading properly comes down to compatibility issues. Since most clients limit image width to 800 pixels, they often break up when pasted into your signature. Fortunately, there are tools available to fix this problem easily. We recommend downloading IrfanView and resizing your images via Edit --" Resize Image... menu option. Alternatively, you could always download and install IrfanView separately.
Lastly, it’s possible that your image is too big for your browser to handle. Try opening your signature in Chrome, Firefox, Edge, Safari, Opera, or Microsoft Edge.
Why can't I see the image in my Gmail signature?
This issue occurs when you attempt to load larger images. Unfortunately, images uploaded to Gmail become limited to 800x600 resolution. As previously mentioned, this restriction applies to all versions of Gmail regardless of operating system. Thus, if your logo isn't smaller than this dimension, it might end up being cut off. Thankfully, there are still solutions if your logo doesn't adhere to this limitation.
The easiest solution involves finding a suitable alternative replacement image. By far, the highest quality logos tend to be around 512 x 128 pixels. Although it may sound counterintuitive, smaller resolutions usually result in higher quality graphics. Consider uploading a lower resolution image and increase its size afterwards. Alternatively, you could always scale your logo down to meet these guidelines.
Alternatively, you could replace your logo entirely. Instead of attaching a graphic, you could link to it within your email itself. Just ensure that anyone clicking on it understands where it came from. Otherwise, they may accidentally redirect elsewhere.
Hopefully, now you know how to create an awesome-looking logo that stands apart from everyone else’s boring old signatures. All you need left is practice.