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How to Filter Emails in Gmail



How to Filter Emails in Gmail


Do you find yourself having to manage hundreds of emails across several folders every single day? Sorting all those emails on a daily basis can be time-consuming and tedious. With Gmail, an efficient and comprehensive email service provider, you can easily automate your email sorting. It comes with a powerful feature that allows you filter your emails and route them into different folders. All you need to do is set up and configure your filters properly. In this article, we’ll show you how to filter emails to a folder in Gmail.

How to Create a Filter in Gmail

Creating a filter in Gmail is a great way to help you stay organized and be more efficient with your emails. Filters allow you to automatically label, delete, mark as read, forward, or archive incoming messages based on certain criteria that you set. This way, you don't have to go through your inbox to identify and manually take action each time you receive emails that give you a specific characteristic. Moreover, you can create as many filters as you like. Below are the steps on how to create a filter in Gmail. 1.Sign in to your Gmail account. 2.Go to the gear icon in the top right hand corner of the page and click on "Settings." 3.In the Settings page, click on "Filters and Blocked Addresses" tab. 4.At the top of the page, click on "Create a new filter" link. 5.In the "From" and "To" fields, type in the email addresses or names of the people you want the filter to focus on. 6.Next, click on the "Has the words" field and type in the words that you want the filter to focus on. For example, if you want the filter to focus on emails that contain the phrase "urgent," then type that in this field. 7.Now, choose the action that you want Gmail to take when it encounters an email with the criteria you specified. For instance, you can choose to delete the messages, mark them as read, forward them to a different account, or create a label and move them to it. 8.Click on "Create filter". Now, Gmail will automatically apply the filter to any incoming emails that match the criteria you have set. You can further customize the filter by choosing additional criteria such as subject, body contents, etc. With filters, you can save a lot of time by removing the need to do individual manual actions on emails.

Understanding the Basics of Gmail Filters

Gmail filters are a powerful tool allowing users to automatically organize their emails. With filters, you can manage your inbox more efficiently by automatically sorting incoming emails into different tabs or folders, applying labels, and more. Understanding and utilizing filters can help you get better organized and quickly access the emails you are looking for. To get started, open your Gmail account and click on the settings cog in the top right corner. Under settings, look for the Filters and Blocked Address tab and click on it. This page will show all of the filters that have already been created in your account, as well as allow you to create new ones. To create a filter, you first need to specify what criteria you would like to use for the filter. For instance, you might want to filter messages that are from a certain sender or that contain certain words in the subject line. Select the criteria you would like to use from the drop-down menu and then click “Create Filter”. Once you have created the filter, you will be able to choose what action you would like it to take. You can choose to automatically archive, delete, star, forward, apply labels, or move the message to a certain tab in your inbox. You also have the option of creating multiple actions for your filter. Once you have specified your filter criteria and chosen the actions you’d like it to take, click “Create Filter” and you’re all set. If you find that you are missing messages you would like to filter, you can go back and add additional criteria to your filter anytime. You can also delete any filters you no longer want by selecting the check box next to it and clicking “Delete”. Using Gmail filters can save you time and make it easier to quickly find what you are looking for in your inbox. By understanding and utilizing this feature, you can get ahead of the game when sorting through emails. So if you find your inbox overrun with messages, give filters a try and start streamlining your inbox today.

Specifying Your Search Criteria and Options

Finding the right information when you search online can be tricky when you don’t know the correct search criteria. It’s important to use specific terms that will lead to more accurate results. To start, consider using a keyword-based search. This involves typing in words that reflect the topic you’re looking for, such as “computer science” or “professional basketball players.” Using more words related to your topic can help you narrow your search for relevant results. You can also narrow your search using options such as “date” or “language.” If you’re looking for a specific article published on a certain date, you can click the “date” filter and enter the month, day, and year. This will allow you to only pull up documents that were created on or around that day. If you desire multiple dates, you can enter “beginning” and “ending” dates, allowing you to see documents created in between those two dates. If you’re looking for information that’s available in different languages, you can click the “language” filter and specify the language you’re looking for. This is especially helpful if you’re trying to search for international documents or news articles, as some sites are only available in certain languages. Many search engines and websites also allow you to search for pictures or videos. This is beneficial if you’re looking for images or clips related to your topic. For example, if you’re looking for pictures of a type of frog, you can check the “images” box below the search bar. Specifying your search criteria can be a great way to find the results that are most applicable to your topic. You can narrow your search by utilizing keyword searches, as well as options such as date and language selections. You can also search for images and videos if you’re looking for visual information. Using these tools will help you find the documents or information most relevant to your specific search.

Choosing an Action for Your Filter

When it comes to choosing an action to take for a filter, it’s important to consider the particular circumstances of the situation. Different actions can be suitable and increase the chances of the filter succeeding depending on the situation at hand. A few possible actions that could be taken are outlined below. The first action to consider taking when confronted with a filter is to accept the filter’s decision. This is generally the easiest and safest course of action to take. It also reduces the amount of time spent dealing with the filter, as decisions are made quickly and without need for further input. The next potential action to take is to bypass the filter altogether. This may be an option if the filter is set too tight and poses an obstacle, or if the account holder simply wishes to have more control over their filter decisions. In order to bypass the filter, it may be necessary to prove to the filter provider that the filter can be trusted and will be respected. A third possible action that can be taken with a filter is to set up an appeal process. This is a great option for any filter decisions that could be identified as unfair or to give account holders a chance to offer their own opinion on the filter’s decision. An external third-party can be brought in to review the account holder’s appeal, allowing for a more unbiased review of the filter’s decision. Ultimately, the best action that can be taken when confronted with a filter will depend on the particular circumstances at hand. By taking the time to consider all possible options and the potential outcomes of each, it’s possible to make a well-informed decision that will yield the best possible results.

Choosing an action for your filter can be an intimidating task, especially when there are a variety of options available. To make decision-making easier, consider the five following facets of filter actions:

  • Speed
  • Efficiency
  • Cost
  • Convenience
  • Maintenance Requirements

Specifying a Label for Your Filter

Specifying a Label for Your Filter When it comes to organizing data, it’s important to give each filter a name so that when you look at it later on, you know what you’re looking at. That’s why labeling your filters is essential. You can label your filters by going into the filter settings when you create it. On the left-hand side you can select the name you want to give to the filter. It could be a specific name or any description you want to give it. The most important thing is that it’s meaningful for you. Some things to keep in mind when naming your filter: • Keep the labels descriptive and clear. That way you can easily tell what data the filter is connected to. • Resist the urge to use witty or clever phrases; these often end up being confusing or forgotten quickly. Stick to basics. • Try including the filter’s purpose within the label; this will make it easier to remember when you want to check a specific filter in the future. • It’s also helpful to include who you’re targeting with each filter; for example, “Women Over 25” or “City Zip Codes” Organizing your filters by giving them labels also has a number of practical benefits. It helps streamline your filtering process since you can quickly access and apply the needed filters. It prevents mistakes such as passing the wrong data through your filter or using the wrong filter for your specific purpose. Moreover, thanks to attractive labels, you can easily make quick decisions about the data you have and use it for further analysis or presentation. It is also ideal to have an organized filter structure if you are basing your data collection on past results and applying your filters accordingly. Labeling your filters also helps you to easily identify and track any changes you have made. All you have to do is refer to the label and you’ll know which filter you need to make changes on. In conclusion, having a well-labeled filter system helps organize data, makes it easy to identify changes as well as streamlines your data management processes.

Creating Filters from Email Addresses

Creating filters from email addresses is a great way to organize and easily track emails from specific people or groups. With filters, you can provide your inbox with structure, categorize incoming messages, and improve your overall inbox organization. Plus, you can set up automatic responses and rules, helping you save time and streamline your message sorting. The process of creating filters from email addresses begins with understanding the basics of your email client’s support for filters. Most free email services, like Gmail, Outlook, and Mail.com, have basic filtering capabilities. All of these services allow you to add filters that will automatically move incoming messages from specific people or groups into predetermined folders or labels. This keeps your inbox organized and lets you quickly find the messages you need. Once you understand the filter options available for your email client, it’s time to create your filters. Depending on your email client, this might be done through the general settings or through an advanced filtering menu. If you have specific people or groups that you’d like to keep separate from the general email traffic, you’ll simply enter in their email addresses in order for the filter to be created. To make this process even more effective, you can also add other criteria to your filters, such as message subject lines or specific senders. This helps you narrow down the types of emails you want to include in the filter and ensure only the most relevant messages are routed where you want them. Additionally, don’t forget to check the box indicating that all incoming messages should follow this filter, or else you’ll have to manually apply it each time. When setting up a filter from an email address, ensure that you’ve added all necessary criteria and then double-check that the messages you receive match the criteria. You might need to refine the filter, particularly if the messages you’re receiving aren’t relevant to the filter contents. With the right filter set, your emails should be divided into manageable categories for simpler handling. It’s important to note that creating filters from email addresses can be particularly helpful in business settings, since you’ll often need to sort key messages from general contacts and project partners. With filters, you can ensure that nothing slips through the cracks, and that you’re able to keep track of everything in a timely manner. Setting up filters with email addresses can help you manage your workload while keeping a handle on your inbox.

Creating Filters from Subject Lines

Creating filters from subject lines is a useful way to streamline your email inbox and keep important emails to the top. With the right technique, you can set up filters for email that you consider important while snoozing anything else that doesn’t call for immediate attention. The first step in creating filters for your emails is to organize your emails by subject. This means looking through all the emails you have received and assigning each of them a topic or subject. This will help you separate emails that are important from those that can wait. Once you have them organized by topic, you can create rules for incoming emails and assign the right action to them. One of the best ways to do this is to create a filter in your email client by setting up keywords in the subject line. You can also set up filters based on the sender or destination of the email. When setting up filters, you can assign different actions to each email. For instance, emails that are sent from your boss can be sent to the main inbox, while all newsletters and promotional emails can be sent to a special folder. You can also set up the filter to delete some emails straight away. Once you have created these filters, you will have an organized inbox with only the most important emails. This can help you to keep important tasks at the top of your list and reduce the amount of time spent searching through old emails. Creating filters from subject lines is an efficient way to manage your emails and keep important tasks organized. With the right technique and filters in place, you can reduce the amount of time spent searching through emails and focus on the ones that need your immediate attention.

Creating filters from subject lines allows you to more quickly identify and respond to emails. It can help you keep your inbox organized and ensure you aren’t missing an important message. Here are 5 steps involved in creating filters from subject lines:

  1. Determine what keywords the filter should search for.
  2. Create a label or folder for emails that match the filter.
  3. Create the filter with your criteria.
  4. Choose what action to take on emails that match the filter.
  5. Test the filter and fine-tune as needed.

Creating Filters from Words or Phrases

When it comes to managing the content and conversations on a website, creating filters from words or phrases is a great way to keep conversations civil and safe for all those involved. Filtering helps to block offensive words and phrases as well as private information, making sure everyone can participate without fear of attack or harassment. Filters allow administrators to create rules that are easy to manage and maintain. For example, a website administrator might decide to block posts that contain profanity and might choose to filter out phrases that could be taken as offensive or hurtful. They might also block specific words that could be used to share private information such as addresses or phone numbers. This way, the environment of the website or forum remains clean and civil. Creating filters can be done in multiple ways. One way is to use a blacklist of words or phrases. With a blacklist filter, the website administrator chooses the words or phrases that they would like to block. They then create a list and any post or comment containing those words or phrases will be filtered out. This type of filter is very effective but it has limited flexibility. Another way to create filters is to use a keyword whitelist. A keyword whitelist involves creating a list of words or phrases that are allowed in a conversation. This allows administrators to specify approved words or phrases that will not be blocked. This offers more flexibility than a blacklist, allowing for a more customized solution. Finally, some people choose to use automatic filters to help them manage content. Automatic filters scan content to find offensive words or phrases and will then filter out posts that contain them. This allows for a hands-off approach and can ensure that content is managed efficiently and effectively. When it comes to creating filters from words or phrases, there are many solutions available. By looking at the options and deciding which works best for a particular website, administrators can ensure their website remains safe and civil for all users to enjoy.

Creating Filters from Attachments

Attaching filters to your files can be a time-consuming process, but with the right strategy, you can quickly set up filters that will tailor your documents to the precise specifications you desire. The first step in creating filters from attachments is to create a few rules. These can include any criteria that you specify – such as file type, operating system, page size, and so on. Additionally, you can also define how each file should be organized. This way, when you attach a file, the filter can be easily applied. Once your filter has been created, all you have to do is assign them to the files that you plan to attach to your document. Depending on the type of filter you are using, your options might be limited, so make sure you know what criteria you would like to use before you add the filter. After all the filters have been added, it is time to test them out. Make sure that the files are opening up correctly and that the filters are functioning properly. Once you are confident that everything is working correctly, you can attach the files and the filters to your document. The great thing about filters is that they can be adjusted at any time without having to recreate your entire document. This can be beneficial in the event of something unexpected, such as a file becoming corrupted or deleted. Overall, creating filters from attachments can save you a lot of time and help ensure that all of your documents are formatted correctly. To get started, determine the criteria that you would like to use, apply the criteria to each of your attachments, then attach them to your document.

Creating Filters from Sender Addresses

Creating filters as a way to manage emails is becoming more popular in the modern world as technology advances. With an increase in emails and online correspondence more individuals and businesses look for ways to ensure their inbox is effectively managed. Filters allow for specific emails to be organized in particular places in the inbox, this ensures that emails from more important contacts are easier to locate. The process of creating a filter from sender addresses is relatively simple. Most commonly, an individual will navigate to their inbox and scroll through the list of folders in order to click on the Create or Manage Filters option. The User will then use the Filter Criteria options in order to select an email or group of emails from the same sender they wish to have filtered. After selecting the criteria, the User can then set a specific action for the filter to take when an email from that sender arrives. Most commonly the action is to move the email to a specific folder or label, or to mark it as important. This action can also be a combination of two or more of the actions outlined above. Once the User is done creating the filter they are then able to apply it to other messages coming from that sender. This allows the User to quickly and easily sort their emails from more important contacts into more visible areas to ensure they don't get overlooked. In order to ensure that the contents of the filter are applied correctly, it is best to check after it is created to make sure it is working as expected. It is also helpful to keep in mind that the filters created may need to be adjusted overtime depending on the changing email pattern of the sender. By utilizing filters from sender addresses, Users are able to easily manage their inbox and keep track of important emails quickly and effectively. Setting up filters is a great way to stay organized and ensure that emails are sorted appropriately.

Testing Your Filters

In today's world, air quality is more important now than ever. Therefore, it's critical to ensure that your air filters are in good condition and capturing all of the airborne pollutants. The best way to do this is to test your filters regularly. Testing your filters is a simple process that involves checking its efficiency and effectiveness in removing airborne particles. The test can be performed using either a filter static pressure test kit or a filter media sample analysis. The filter static pressure test kit is designed to check various components of the filter including its pressure drop, resistance, and static pressure by measuring the flow, pressure, and temperature of an airflow. The test result can be used to calculate the efficiency of the filter. To use the test kit, you will need a manometer or a differential pressure gauge and a vane-anemometer. A filter media sample analysis, on the other hand, helps measure the actual airborne material particulate capacity of the filter. This type of test involves taking a sample of the filter material and testing it in a laboratory to determine its efficiency in capturing airborne particles. The results of the test will indicate the percentage of particles captured by the filter. To perform either type of test, remove the filter from its housing in order to reduce the possibility of contamination and then inspect it visually. Make sure the filter is not damaged or saturated by dirt or debris, as this will greatly reduce its efficiency in capturing airborne particles. Once the tests have been performed it's important to assess the results to be sure the filter is functioning properly. If the results are not satisfactory then the filter needs to be changed as soon as possible. This process should be carried out regularly to ensure optimal air quality in your home or business.

Testing your filter systems is an essential part of ensuring the safety of your water supply. Water filters can help protect households from various harmful contaminants, but it's important to ensure they're functioning properly. Comparing different types of filter systems can help you determine which is best for your home. The following table provides a comparison of two of the most common types of water filtration systems.

Granular Activated Carbon (GAC) Filters Reverse Osmosis (RO) Filters
Removes lead, chlorine and other contaminants Removes hard minerals, metals, and other contaminants
Less costly to install More costly to install
Requires changing the filter less frequently Requires changing the filter more frequently

Feedback and Troubleshooting

Feedback and Troubleshooting are two essential components of a successful business. The feedback is necessary to gauge customer satisfaction and continues to fine-tune the service or product so that the customers are kept happy. Troubleshooting helps to identify and rectify any errors or issues that the customer may face. Feedback is the foundation of any business. It allows organizations to keep an eye on customer satisfaction levels so that they can strive to improve their services and products. It also provides insight into potential areas of improvement that are essential for staying abreast of market trends. By tracking customer feedback, businesses can stay ahead of competitors, be mindful of customer needs, and increase customer loyalty. Troubleshooting helps to identify errors or issues in products or services. This helps to quickly rectify any issues or mistakes that the customer has encountered, and avoid repeating the same mistakes in future. Analyzing customer feedback helps to pinpoint any of these common issues and address them proactively. Troubleshooting also helps to identify product flaws and limitations in a straightforward manner and address them. Incorporating feedback and troubleshooting into the business process helps to ensure customer satisfaction and continued trust. It allows organizations to quickly detect issues, identify areas of improvement, and make the necessary changes. Ultimately, feedback and troubleshooting can help organizations to quickly resolve customer issues and continuously improve products and services.


Author

Mathieu Picard

CEO, Anyleads, San Francisco

We are the leading marketing automation platform serving more than 100,000 businesses daily. We operate in 3 countries, based in San Francisco, New York, Paris & London.

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Anyleads
Enrichment data software to find emails

The perfect product to generate high quality leads from B2B to B2C.

  • Access / extract from more than +15M B2B companies.
  • Extact local businesses from Google Maps.
  • Find company domains from names.
  • Get all employees emails from a list of domains.
  • Send all the data to your CRM via Zapier.
illustration
Anyleads
Email, phone & social media extractor

Extract emails, phones on the page of websites and download it to Excel or CSV.

  • Upload a list of websites to extract emails.
  • Export phone numbers from landing page.
  • Export social media urls (Facebook, Instagram ..) from pages.
  • Export to CSV or Excel in one click.
  • Send the data to your CRM or other software.
illustration
Anyleads
Find emails from first name, last name and company name

Discover emails from a CSV from 3 columns (first name, last name, and company name).

  • Upload big batch of CSV online to find emails.
  • Email discovery is fast and build emails from patterns.
  • Find valid emails from 3 data points.
  • Export to CSV or Excel in one click.
  • Send the data collected to your CRM or any software.
illustration
Anyleads
Chatbot solution to capture and convert visitors into leads

Transform your visitors into leads by capturing information from them.

  • Install unlimited chatbot to capture unlimited leads.
  • Customize the scenario of your chatbot.
  • Customize the color, position and the widget.
  • Export the leads into Excel or CSV.
  • Send directly the leads captured to your CRM or any software.
illustration
Anyleads
Daily registered domains with leads information

Discover each day thousands of new companies registered on Internet.

  • Prospect new businesses registered on Internet.
  • Transfer leads to campaigns to send emails on it.
  • Thousands of new leads uploaded each day.
  • Export all the leads into Excel or CSV.
  • Send collected data to your CRM or other software.
illustration
Anyleads
Online review management to get more online reviews

Capture reviews from visitors, and increase your reviews on Google and Facebook pages.

  • Install and customize the widget on your website.
  • Collect more reviews, increase your SEO position.
  • Grow your Facebook page and Google page.
  • Export reviews into Excel or CSV.
  • Send reviews directly to your CRM.
illustration
Anyleads
Sequence (cadence) / newsletter campaigns tool

Send newsletter or sales emails with automatic follow ups.

  • Create unlimited campaigns and connect unlimited senders.
  • Warm up feature to increase your deliverability.
  • Send personalized images with our image personalization tool.
  • Send events to your CRM such as opens, clicks and replies.
  • Generate more sales meeting with automatic follow ups.
illustration
Anyleads
API to prevent fake emails registration on your service

Each time someone registers to your service, ping this API to verify if the email is correct.

  • Verify if an email exists to prevent fake emails.
  • Export results into Excel or CSV.
  • Ping in real time our API or plug it in your system.
  • Instant email verification.
  • Send collected data to your CRM or other software.
illustration
Anyleads
Social proof notification widget tool

Generate and display notifications on your website to show random messages to your visitors. This will increase your sales and credibility.

  • Add unlimited websites.
  • Add unlimited notifications.
  • Create geo-targeted notifications.
  • Display random fake notifications.
  • Send collected data to your CRM or other software.
illustration
Anyleads
Extract B2B emails from B2B social media

Extract emails and contact from B2B social media. Find new leads in one click and create targeted lists.

  • Create unlimted lists, filter by country, industry, size and job title.
  • Hyper targeted lead generation.
  • Generate B2B and B2C lists in one click.
  • Super fast emails generation.
  • Send leads to your CRM or other software.