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How do I add a signature to my Gmail?



How do I add a signature to my Gmail?


Email signatures are the boring bits at the end of letters and emails. They're often short blurbs about you and they allow people who know you well enough to write your name in their address book without having to ask what it's actually called.

Whether we realize it or not, every time someone sends us an email, be it through Google Mail, Yahoo Mail, iCloud or another service, there's usually a line at the bottom with our full name (at least). This is where most people will include their names, job titles, addresses — basically everything they want to share with whoever they're writing to. It can also contain any other pertinent info such as social media handles or professional affiliations.

If this sounds familiar but you don't have one yet, here's how to set up a simple email signature for yourself or anyone else using services like Gmail, Microsoft Office 365, Apple Mail, etc. We'll use Gmail as an example throughout because it has built-in support for many different types of accounts, including personal accounts, business accounts and more. If you aren't sure which type of account you need help setting up, check out these 8 ways to find out if you own a free Gmail account.

How do I add a signature to my email on my phone?

You may think adding a signature would be easy since it only requires typing something into the body of an email, but when doing so online isn't always ideal depending on your device. Fortunately, several apps exist that let users quickly and easily enter their details into the bodies of emails from anywhere. There are even some great mobile email clients designed specifically for iOS and Android devices. Here's how each works.

1) How to Add Signature to Emails Using Spark for Mac

Spark is a popular app for sending group messages via iMessage, SMS texts and regular old email. On top of its messaging capabilities, Spark offers a handy feature for creating quick email signatures. To activate this function, open the toolbar menu located next to "New Message" and select Preferences. Then choose Accounts & Import/Export " Email Signatures. You should see options to import new signatures directly from.csv files and export existing ones. Click Export Current Settings to download them locally.

2) How to Create A Signature With Evernote

Evernote allows you to attach signatures to notes within documents saved to the note-taking platform. First, you must go to File " New Note... and pick a template style for your signature. From there, click Edit Signature underneath the default text box provided by Evernote. Type your desired signature into the blank space below and hit Save. The same process applies to all future signatures added to notes.

3) How to Get Your Text Editor Signature App Compatible With All Major Programs

For those who prefer to manually edit signatures instead of importing them straight from elsewhere, programs like Word typically offer no way to change the actual content of the signature itself. However, you can make your editor compatible with multiple platforms by saving your document as an HTML file first. Head over to Notepad and paste the following code inside the file.

4) How to Set Up An Email Signature In Postbox [No Longer Available]

Postbox is a pretty solid alternative mail client available for Windows computers, macOS machines and Linux systems. Luckily, it comes packed with features that let you customize almost anything imaginable, including how signatures look. To start, navigate to Tools " Options " General " Signature settings. Tick Use custom signature and then either drag your preferred signature into the window or upload one of your own. Once finished, hit OK. Your changes should take effect immediately after hitting Apply.

5) How to Add A Signature to Gmail Mobile Apps For Android And iPhone

Gmail recently launched official versions of its mobile apps for both Android and iPhones. These apps come with a few nifty tools to help you better manage your inboxes, including one dedicated to reading, responding and composing emails. When viewing an individual message, tap More Actions " Insert Signature. Afterward, scroll down the page until you reach the last thing displayed under Send button. Choose whether to send a copy of your signature to the person receiving the email or keep it hidden behind the keyboard icon.

6) How to Add A Signature to Gmail Desktop Client

The desktop version of Gmail doesn't provide as convenient access to inserting signatures while composing emails, but it does give users a more robust selection of templates to work with. To get started, head to the Styles tab beneath the compose pane and expand Customize styles. Select whichever one best suits your needs and save it by clicking Save current style. Next, head back to the main screen and try selecting one of the pre-made templates. Most of them already incorporate your company logo, title, bio and photo. Just fill in the blanks with whatever additional information you feel comfortable sharing.

7) How to Put An Email Signature Into Thunderbird

Thunderbird is Mozilla Firefox’s less flashy cousin. While lacking the extensive customization options found in Chrome extensions, Thunderbird still provides quite a bit of functionality. One of these functionalities includes adding signatures. To begin, right click on the empty field created by Thunderbird upon opening an email and select Format Field… From here, switch to Advanced Mode, scroll down until you spot PlainText Style, highlight it and hit Enter. Now, simply type in the text of your signature and press Ctrl + S to save it. Repeat this procedure for any subsequent signatures you wish to insert into emails sent through Thunderbird.

8) How to Do It In Apple Mail

Apple Mail, though somewhat limited in comparison to competitors, offers plenty of useful functions for managing your email correspondence. As mentioned earlier, signatures are included by default in nearly every email written through Apple Mail, making this method probably the easiest to implement. Simply double-click on the body of your email to bring up editing mode. At the very bottom of the page, click on the three dots and select Copy Signature. Paste the copied contents somewhere appropriate and adjust formatting if needed. Hit Done once satisfied.

9) How to Add A Signature to Apple Messages

There are two methods for incorporating a signature into Apple Messages: copying it from previous conversations or pasting it directly onto newly composed ones. Either option will require users to first place their cursor just before the signature block, ensuring the rest of the text appears above it. Afterwards, follow the steps detailed previously regarding copying and pasting signatures. Alternatively, head to the conversation containing the signature you'd like to use and long-press on the relevant text. Scroll down until you encounter a small downward arrow and select Duplicate Signature. Then, locate the duplicate and double-click on it. Finally, replace the original signature with yours by pressing Replace Original.

10) How to Add A Signature to Any Other Email Service That Supports Attachments

Adding a signature to emails that contain attachments is slightly trickier than others. Since recipients won't necessarily receive a physical attachment, they might miss out on the signature altogether. Therefore, attaching a separate document containing your signature is the safest bet. Thankfully, services like Dropbox, Amazon Drive and Google Drive allow users to store various kinds of attachments. For instance, you could store images or PDFs. So long as the recipient opens said attachment, there shouldn't be a problem displaying your signature.

11) How to Change Or Remove Your Default Email Signature

Since companies likely won't bother changing your primary email address away from one associated with your real identity, removing your default signature should pose little issue. Regardless, we recommend taking care to remove any extraneous information lest it negatively affect potential employers later on. To delete your default signature, log into your email provider of choice and visit your Account Details " Personal Information section. Look for something similar to Name and Job Function, but preferably labeled as Contact Info. Highlight it and click Delete. Be aware that this action will cause your entire profile to disappear! Proceed with caution.

12) Why Is My Default Email Signature Disappearing?

Occasionally, users report seeing the default email signature vanish seemingly overnight. Many assume this is due to a bug, but it could also occur since deleting your signature causes your whole profile to disappear. The latter is true since many email providers rely heavily on data stored in profiles to display customized interfaces. Because of this, whenever your profile disappears, the company responsible for maintaining it deletes your information entirely. This means your signature along with it.

Fortunately, restoring missing profiles doesn't involve contacting customer service. Instead, you can recreate them through a couple of clicks. Log into your email provider of choice and go to Profile Management " Profiles. Find the respective profile in question and click Restore next to it. Confirm you've done this correctly by checking your new profile's Overview tab. Afterwards, repeat this step for all remaining profiles. If you're lucky, the lost profile was merely inactive rather than deleted completely.

How do I put an email signature on my phone?

Signature creation on mobile apps varies based on what you intend to accomplish. Some apps let you add signatures to messages while composing emails, whereas others require users to input signatures separately. The good news is that regardless of which method you chose, these tips apply.

13) How to Make Sure Your Phone Has a Signature Every Time

Signatures are an important part of any correspondence. They provide the recipient with basic details such as name and address and they also give you some space for branding yourself. In many ways signatures can be considered similar to business cards because it gives people who receive emails from multiple sources one place where all their contacts can see their full names, job titles etc. If you want to get more out of your email signatures then we have compiled a few quick tips on how to customize them according to your needs. We will cover two popular email clients - Microsoft Outlook 365 (desktop) and Gmail (web).



How do I make Outlook Mobile Signature same as desktop?

Outlook mobile has its own set of features which allow users to create custom signatures. While this sounds great in theory, there are quite a lot of issues. First of all, if you send an email through outlook mobile app you won’t see either your Outlook profile photo nor will you see your personal signature unless you manually change these options before sending the message. To change your picture:

Go to Settings " Accounts " Personalization settings. You should now see “Set up a personalized signature” option under Sign-in & account preferences. Clicking on Set up a customized sign-in greeting will take you to another screen where you can choose between several preset templates, upload new photos or select existing ones from OneDrive cloud storage. Once done click Save changes. Now when you open any email sent by someone else while signed into Outlook mobile, you will find your newly selected image right below the subject field. Similarly, clicking on Edit signature link located at top right corner of this page will bring up editing window where you may insert additional elements such as social media links and other attachments.

If you don't feel comfortable uploading images from your phone, try adding signature instead. It's easier than you think:

Open compose window. Go to File menu and select New file… This should launch default Android gallery and once you browse to your desired location just hit Open button. Then drag and drop your image onto Compose window. Your signature will appear on the bottom of the email after hitting Send button.

Once again, if you want to edit anything about your signature, simply go back to Home screen and tap Edit signature. From here you can modify things such as size, font type, color scheme and even delete unwanted parts. When finished, tap Done and save changes.

Why does my email signature look different in Gmail?

Gmail doesn't offer much flexibility when it comes to creating custom signatures but it still provides decent amount of freedom. The good thing is that unlike Outlook mobile, changing your avatar isn't necessary since everything happens automatically behind the scenes. Here’s what you need to know:

1. Upload logo/avatar: If you wish, you can put a small icon next to your name called Gravatar. It allows you to specify an avatar for each specific domain so whenever someone sends mail to your company’s server, they will see something unique rather than generic logo/gravatar. All you need to do is visit Gravatar website and register for free. Next, head over to More Options –" Create Avatar. There you will see all available domains along with instructions explaining step by step process needed to finish setting up gravatar. Finally, copy-paste code provided by Gravatar into your browser and follow prompts until completion. Be sure to check your inbox often for confirmation message. After this is done, you will notice gravatar appearing every time you log into gmail web client. However, if you wish to replace it with a real person, you can always download high resolution.PNG files from Gravatar directory and paste them into appropriate folder inside your public_html folder. By doing this, you will gain access to your gravatar everywhere including within emails without having to worry about copying codes from various websites.

2. Add background: Similar to gravatars, you can actually set up a wallpaper for your inbox too! Simply head over to Google Images search engine and perform a query associated with your chosen background. Select a suitable result and copy-paste URL into respective box. Logout and login again. Your new background will show up instantly!

3. Use HTML language: Most likely you already noticed this but sometimes it slips our mind. Whenever you write a lengthy email, chances are high that you will start using hyperlinks which point towards services such as Twitter and Instagram. Instead of writing "[http://www.instagram.com]" in plain English, you can utilize convenient shortcut "[https://d5rlc0un9jbq6.cloudfront.net/" instagram.jpg]". CloudFront is a content delivery network service owned by Amazon Web Services. As soon as you enter proper URL into browser title bar, your computer goes online and loads requested image from servers closest to user’s IP address. And yes, this works both ways. For example [http://clients4.google.com/fwlink/?hl=en&sa=XN&ei=pHWUfVeoC7B8aSOhyICBA]. Clients4.Google.Com refers to Google Chrome. On Windows machines this particular feature requires enabling Developer mode. Check out official documentation for further explanation.  In order to enable this functionality, head over to chrome://flags/#enable-force-feature-migration flag and switch it to Enabled. Restart Chrome and enjoy faster loading times.

How do I use my signature in Gmail?

Since most people use Gmail nowadays, let’s focus on this popular platform first. Adding a signature to your messages is pretty straightforward and easy to accomplish. Just highlight text area and press Ctrl+K keys simultaneously. A pop-up window containing your current signature will appear. Alternatively, you can also hover mouse pointer above text area and wait for popup window to appear. Either way, click OK and voila! Enjoy your brand new signature. Also note that you may remove old signature via More –– Tools menu.

To view created signature, scroll down to bottom of your email and locate View tab. Hit Show header / footer button located right beneath Email headers section. Choose Customize signature... from list of options. You will see a popup window showing preview of your signature along with ability to adjust width and height of your signature. Drag left edge of signature towards left side of screen till you reach end of main column. Same applies to right border of signature. Try to keep columns balanced and avoid making them overlap.

Now, if you decide to hide sender’s name from your signature, go ahead and click Manage recipients... located right beside Show sender info. From here you can control whether or not to display name of sender as well as tick Hide Sender Name. Unfortunately, there is no way to completely disable sender’s name.

Finally, if you wish to remove all traces of your signature, simply deactivate it by going to More –– Tools menu followed by Customize signature.... Don’t forget to save changes.

Why is Gmail not using my signature?

Sometimes, despite all efforts, Gmail fails to recognize certain characters used in your custom signature. Such symbols might include brackets { }, exclamation marks! or question mark?. Fortunately, you can easily fix this problem by replacing special characters with corresponding ASCII equivalents. Head over to Online Converter tool and convert following series of letters:

[ ] = \

{ } =

! = $

?" = %

You may also want to consider converting entire string. Make sure to uncheck Ignore case radio button otherwise conversion may fail unexpectedly. Convert whole signature by selecting String from dropdown menu located at upper left corner of dialog box. Copy converted value and paste into appropriate spot in Signature box. Press Ok and restart your browser. Notice that now correct version of your signature appears whenever anyone opens email from your account.

Have fun tweaking and experimenting with your signatures! Hopefully, those simple steps helped clear up any confusions regarding customization of email signatures. Do share us your feedback and thoughts on this topic in comments below.

Signatures are the last thing you see before the envelope seals up and drops into someone else's hands. They're also one of those things people rarely think about when sending an email. But with some simple tweaks to settings, they can be customized for every occasion -- even if you just want something short and sweet. Here's how to tweak it so that everyone gets what you really mean.

Before we get started, there are two important points to note. Firstly, adding signatures to emails isn't universal across all platforms. If you use Yahoo Mail, you'll need to go through different steps than if you send mail from your iPhone. Secondly, most services have their own quirks. For example, Apple has its own signature requirements. We've tried to cover as many variations (and workarounds) as possible.

So let's begin!

How do I add a signature to my Mail?

If you use Microsoft Outlook, click File " Options " Accounts tab. Then select Account Settings at the bottom left corner of the screen. Click Sign-in & security " Auto sign-off timer dropdown menu next to Turn off idle scanning. Select 15 minutes. You may wish to increase this further depending upon your preferences, but keep it below 30 minutes otherwise you won't receive new messages after signing out. Now close any other open windows including web browsers, Office programs etc., and wait until the auto sign-out time elapses. This will make sure no more new emails arrive while you aren't signed in. Once done, you should now not be able to view new incoming messages. To check whether everything went right, open another browser window and type outlook.com/signature/. You should then find yourself redirected to your default inbox where you should see a link called New Messages. When clicked, it should take you back to your main mailbox. In case it doesn't, head over here and change your setting again by clicking Change settings under Send / Receive section.

Now you don't have to worry about missing out on anything anymore because of your long breaks. However, if you still want to set your auto sign-off time manually, follow these instructions. Go to Control Panel " Ease of Access Center " Display. Scroll down till you come to Power Management. Under Advanced power management options, uncheck Allow wake timers to control computer sleep states. Finally, press OK to save changes. Your PC will continue receiving new mails during your break. Please remember to turn this feature off once you return home, especially if you have children who might touch your device without knowing. Also, ensure that Windows Updates are installed properly. Otherwise, you could face issues such as crashes or blue screens.

How do I add a signature to my email in Mail?

You can easily add a custom signature using iMessage extensions on iOS devices. Open Safari inside Mail app, tap More " Extensions. Choose Signature Extension from the list of available apps. Next, choose Edit Template from the extension popup box on top. Tap Add Text Field and fill in the template field with your desired name. Afterward, edit the fields according to your needs and press Done when satisfied. If you'd rather create a blank template instead of modifying existing content, simply tap Create Blank Document. Make sure to enable the Show Preview option. The preview image on the upper part of the page shows how your modified text would look when added to an outgoing message. It comes preloaded with several readymade templates which vary widely based on the recipient's address. So feel free to play around with them.

To remove the signature, delete the entire text row and tap Delete Template. Alternatively, tap Remove All Templates. You can always reorder them via drag-and-drop. Lastly, tap Save Changes. Whenever you need to modify the signature later, repeat the above process.

On Android phones, you can add signatures too. Download Google Calendar Emailer [No Longer Available], which allows users to send email reminders directly from Google Calendar. This nifty tool lets you customize the body of each reminder email however you wish. Just enter your preferred email address and replace username@appspotmail.com with @gmail.com. You can also include additional details such as date and time, event title, location and tags. Simply copy and paste relevant snippets into the corresponding boxes, hit Enter and you're good to go.

Alternatively, try downloading Gmelius Lite 2, which offers similar features. By default, it includes a sample signature that looks pretty neat. Plus, you can personalize it with your initials, photo, logo or background color. There's also a handy way to attach photos as attachments within emails. While composing a new message, highlight the area where you wish to insert the attachment and tap Attach Photo. From the pop-up menu that appears, pick the appropriate file and press OK. Unfortunately, the app lacks certain functionality such as support for multiple accounts, signatures, social media sharing buttons, URL forwarding and password protection. Nonetheless, it does allow you to schedule recurring events, track due dates and times, and integrate third party tools such as Todoist and Wunderlist.

How do I setup a signature on my Mac email?

Apple provides plenty of customization options for Mac OS X 10.10 Yosemite. Head over System Preferences " Internet Accounts. Find iCloud Drive entry and switch it On. Ensure that SMTP Authentication is checked and TLS is selected. Hit Close. That's it! No longer will you be required to provide credentials to access your account when creating new documents or folders. However, you must authenticate first whenever you attempt to perform actions involving sensitive data.

Next, download MailMate 3, which brings advanced functions such as customizable signatures, spell checking, smart mailboxes, search filters, priority markers, VIP flags, rule controls, and much more. Users can either start fresh with a clean slate or import existing.mbox files. Upon opening a new message, you can quickly populate it with information like sender's name, company name, website links, birthdays, addresses, etc. By pressing the + button located on the toolbar, you can effortlessly sync your contacts' profiles with MailMate. Furthermore, you can sort them according to groups, locations, status updates, etc. Similarly, you can apply labels to messages containing specific keywords. To prevent unwanted recipients from taking advantage of this function, tick Block Spam Emails.

Lastly, visit the MailMate forums and post your problem(s). Hopefully, someone will respond sooner than expected. In addition, you can opt to upgrade to premium version ($19 per year) for extra flexibility, enhanced performance and bug fixes.



How do I fix my signature on my phone?

Unfortunately, iPhones currently only offer limited ways to configure signatures. First, launch Settings " Passwords & Security. Navigate to Touch ID & Passcode Screen Lock. Disable Require Attention. You can alternatively disable both features altogether. As mentioned earlier, turning off Wi-Fi sleeping mode can help reduce battery life. Keep iTunes updated as well. Even though it sounds complicated, changing these parameters shouldn't cause you undue stress. Aside from that, you can also create a passkey shortcut for TouchID. Simply swipe upwards towards the fingerprint scanner three times consecutively. A prompt will appear asking you to confirm. Afterwards, tap Set Up Shortcut. Type in a unique four digit code displayed on your smartphone's touchscreen display. Confirm your choice twice. With this method, anyone trying to guess your passkey won't be successful unless he knows exactly where to aim his fingers.

In terms of signatures, Apple says "Please consider enabling Rich Text Formatting" in order to show linebreaks. Fortunately, you can achieve this effect regardless of platform. Visit Settings " General " Default font size and adjust accordingly. Press Apply. Another workaround involves selecting a larger font size and bolding certain key phrases. Simply scroll down till you reach Signature section and double-tap Bold. Again, press Apply. These methods should hopefully solve the issue.

For older versions of iOS, refer to our previous guide detailing how to alter your email signature on iPhone.

Have you tweaked yours yet? Do share your experiences with us in comments. And let us know if you have any questions regarding this article.


Author

Mathieu Picard

CEO, Anyleads, San Francisco

We are the leading marketing automation platform serving more than 100,000 businesses daily. We operate in 3 countries, based in San Francisco, New York, Paris & London.

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Anyleads
Enrichment data software to find emails

The perfect product to generate high quality leads from B2B to B2C.

  • Access / extract from more than +15M B2B companies.
  • Extact local businesses from Google Maps.
  • Find company domains from names.
  • Get all employees emails from a list of domains.
  • Send all the data to your CRM via Zapier.
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Anyleads
Email, phone & social media extractor

Extract emails, phones on the page of websites and download it to Excel or CSV.

  • Upload a list of websites to extract emails.
  • Export phone numbers from landing page.
  • Export social media urls (Facebook, Instagram ..) from pages.
  • Export to CSV or Excel in one click.
  • Send the data to your CRM or other software.
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Anyleads
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Discover emails from a CSV from 3 columns (first name, last name, and company name).

  • Upload big batch of CSV online to find emails.
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  • Find valid emails from 3 data points.
  • Export to CSV or Excel in one click.
  • Send the data collected to your CRM or any software.
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  • Install unlimited chatbot to capture unlimited leads.
  • Customize the scenario of your chatbot.
  • Customize the color, position and the widget.
  • Export the leads into Excel or CSV.
  • Send directly the leads captured to your CRM or any software.
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Anyleads
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Discover each day thousands of new companies registered on Internet.

  • Prospect new businesses registered on Internet.
  • Transfer leads to campaigns to send emails on it.
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  • Export all the leads into Excel or CSV.
  • Send collected data to your CRM or other software.
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Capture reviews from visitors, and increase your reviews on Google and Facebook pages.

  • Install and customize the widget on your website.
  • Collect more reviews, increase your SEO position.
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  • Export reviews into Excel or CSV.
  • Send reviews directly to your CRM.
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Send newsletter or sales emails with automatic follow ups.

  • Create unlimited campaigns and connect unlimited senders.
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  • Send events to your CRM such as opens, clicks and replies.
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Generate and display notifications on your website to show random messages to your visitors. This will increase your sales and credibility.

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  • Send collected data to your CRM or other software.
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  • Create unlimted lists, filter by country, industry, size and job title.
  • Hyper targeted lead generation.
  • Generate B2B and B2C lists in one click.
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  • Send leads to your CRM or other software.