How do I email a spreadsheet from Google Sheets?
If you're working with multiple spreadsheets or need to share your own data with colleagues, the ability to email them is essential for everyday collaboration. Thankfully, it's not too difficult to set up this feature if you already use Google Drive or Google Docs. Here are all the ways to get started.
How do I copy a Google sheet into an email?
You can't simply drag-and-drop files between services like Dropbox or Google Drive because they don't support file sharing over these protocols. Instead, you'll need something like ShareX (free) which allows quick copying of documents by dragging their icons onto the browser window. You could also try using Chrome extension Drag'n Drop [No Longer Available]. It works similar to ShareX but doesn't offer as many options when configuring shortcuts.
To paste a document that's open in one tab only, press Ctrl + V instead of clicking Paste button in the toolbar. If you want to save changes made to the source document after pasting, click Save Changes first. It's best to keep both Source Document and Target Document fields blank so that you won't accidentally overwrite another user's edits.
When sending a copy of a Google Sheet, make sure there aren't any tabs containing sensitive information that should be kept private, such as personal details or passwords.
How do I send a copy of a Google sheet?
Once you've copied a document, choose File " Email & Print... at the top right corner. The default option will be Mail Applet, which opens a new message compose box ready for forwarding an existing document or creating a brand new one based on the content inside the current tab. Feel free to change it to Copy/Paste or Embed HTML.
Alternatively, you may go through Settings menu (at the bottom left), then select Create New Item. This action creates a link to the target document—a URL that looks like mailto:[email]@gmail.com. When someone clicks on it, he or she will see the same interface we described above.
However, sometimes people might end up opening the original document itself rather than just viewing its preview. In case that happens, make sure to check the Always Open field and remove unnecessary entries.
In addition to setting the subject line, you can specify other parameters under Options section. To avoid confusion, try adding a generic title before the actual text body. Also, feel free to add attachment(s). They will appear below the main description once received.
Finally, hit Send! If everything went well, a recipient will receive a notification about the delivery. Otherwise, you'll have no choice but to wait until his or her response.
How do I export Google Sheets to Gmail?
Nowadays, most people access their emails via webmail clients, therefore you may wonder how exactly does it look like when you forward an email with attached document(s)? Well, here comes some good news: There's actually more than one way to achieve that outcome.
First off, let's take a closer look at what happens behind the scenes. A standard email client sends messages to servers in plaintext mode, while modern ones employ MIME technology to encrypt data and provide better security. As a result, any attachments sent within emails cannot be viewed without proper decryption key. However, you can bypass that limitation by downloading GSuite apps specifically designed to handle various types of media.
For example, Google Drive has integrated functionality called Attachments Viewer that lets users view Office 365 files directly within emails. To enable it, head back to Settings " General " Default app settings and mark Allow downloads from anyone. Then, find the relevant entry in the Shortcuts list and tap Show Downloads icon next to it. Finally, enter https://drive.google.com/uc?id=0B1V2ZNrFd4YTkxR3hKbzUwcjQtWmMyODA5OGE0NDg0OGRlMDAyMTJiYTYyOTI= in Address bar.
This trick applies to other cloud storage providers as well, including OneDrive and Box. That said, since Microsoft removed the feature earlier this year, it seems unlikely that third parties would develop alternatives anytime soon. So far, it's only available to Windows 10 Pro subscribers who upgraded to Creators Update version 1703.
Another option is to download ZIP archive and attach it manually. Some services allow attaching zip archives natively, e.g., OneDrive or Google Drive. Others require additional steps, such as converting DOCX to ODT first. For instance, when uploading Word docs to Google Docs, it converts each page to separate.PDF file and stores them in compressed archive. To extract the contents, you can either unpack those zips individually using 7Zip or WinZip software or install dedicated tools like Unzip for Mac OS X or WinUnzip Portable Edition for Windows devices.
Lastly, if you still prefer traditional approach, consider using desktop applications like Thunderbird or Outlook. Both programs allow adding external files as attachments, though not every service supports that feature yet.
How do I import a spreadsheet into Gmail?
There are several ways to accomplish this task, depending on whether you'd like to upload a single sheet or an entire folder full of related reports. Let's start with importing a single spreadsheet. First, log into your account and visit Files " Import Spreadsheet. Next, pick one of two methods: Browse or Upload Zip File.
The former method takes advantage of Google Sheets UI components that allow selecting particular columns and rows and placing them into a new table. Once done, users can edit those values. On the contrary, choosing Upload Zip File means that you need to create a temporary file locally and transfer it to remote server. Afterward, you'll be able to continue editing the content.
Here's what happens during the process:
Google grabs the requested file and parses it according to delimiter characters specified in ImportedSheet object.
Next, it extracts column labels and row headers. Afterwards, it puts extracted data into a DataTable. Since it contains thousands of records, it breaks down the dataset into manageable chunks and sorts them alphabetically.
Afterwards, it iterates over elements in DataTable and prepares them for further processing. For example, if a cell value contained currency symbol, Google removes it by replacing it with empty string. Similarly, it replaces certain special symbols with corresponding Unicode representations. All of these actions ensure that imported data remains unaffected by unwanted formatting quirks.
As a final step, Google checks whether given cell meets required criteria. If yes, it inserts the appropriate label accordingly. At the same time, it uses Colorizer tool to colorize highlighted cells.
Unfortunately, you can't perform batch operations with uploaded spreadsheets due to technical constraints imposed by different platforms. Therefore, you may have to repeat the whole procedure if you happen to run short of space. And remember to leave ColumnNames parameter untouched unless necessary.
How to bulk import a group of Google Sheets into Gmail
Sometimes, sending individual sheets isn't enough. Maybe you need to collect feedback from dozens of employees who regularly update shared documents. Or maybe you plan to conduct comparative analysis across multiple teams. Whatever reason brings you here, the following tips will help you turn a collection of multiple sheets into a neat report.
Let's say that you want to compare sales figures between three departments. Each department updates a few dozen excel files, so you'll probably have to merge those together into a masterwork. Luckily, doing so is extremely easy thanks to built-in function called Join Sheets. Just follow these simple instructions:
Open destination sheet where results will be placed. Click Tools " Script editor… and type join_spreadsheets() function. Set Workbooks array variable to reference all inputted files. Repeat the last step twice more with second and third datasets respectively.
That's pretty much all folks! Now, whenever somebody submits modified versions of provided files, Google automatically merges them into one output doc. Keep in mind that you can tweak it even further using scripts written in languages like Python and R.
Have questions regarding this article? Ask us anything on our Answers forum. And remember to share your thoughts and ideas with us by leaving comments below.
If you're like many people who use the web for their day-to-day activities, then chances are that at some point you've had to create a report with information pulled from multiple sources—whether it be a sales database, financial records, customer service details, etc.—and saved as a single spreadhseet (or two). Or maybe you want to share your data with someone else so they can run calculations based off your numbers without having access to your original documents.
Whatever the case may be, there's no reason why you shouldn't have this super handy feature built into Google Sheets itself. Here's how to set up a simple automated system that will let you email your spreadsheets any time you want by sending them over as attachments using Gmail.
How do I email a Google Sheets spreadsheet?
First things first: make sure you've attached all necessary files to your sheet before continuing. If you haven't already done so, open your main Google Sheets file and head to File " Publish As. Then choose what type of file you'd prefer to export your sheet as. You'll need to decide whether you want to save it as a Spreadsheet (.csv), XLSX Document (.xlsx), ODT Documents (.odt) or Rich Text Format (.rtf)—depending on which options are available depending on whatever other software you plan on sharing it with later.
Once you select one of these formats, click Save, enter a name for your file if desired (examples provided below) and hit Create when finished. This process creates a copy of your current sheet within its own folder in your Drive account. Once this has completed successfully, go ahead and close out of this window. Your new file should now appear under My Workspace " Recent tab. Now that we know where our new file is located, we can move along to setting up the automation part.
Now that your spreadsheet is ready to distribute, it's time to get the ball rolling. To begin, navigate to Tools " Script editor. In here, paste together the following code snippet and press Run:
var ss = SpreadsheetApp.getActive(); var spd=ss.getSheetByName("Your Sheet Name");spd.appendToFolder('My_New_Spread'); //this section adds your newly published sheet to your drive/google drive
Next step is to actually add that newly created file to your existing Google Drive page. Go back to your previous screen and look for the link near the top right corner labeled Manage Files & Data Sources. Clicking this opens up another menu panel where you can find your recently added file under More Options. At this point, simply drag and drop your new file onto your desktop icon next to New Uploads. This automatically imports the file contents into your cloud storage space. After doing this, you should see your new file show up on your dashboard once synced.
This completes our initial setup phase. The final thing left to do is configure exactly when we want this script to execute. Head back to the same Script Editor interface but instead search for OnOpen(e);. This line tells the program to launch whenever an item called e is opened in the browser. Find the entry labelled Open Menu Item at the bottom of your list and change it to Start Workflow. When clicked, this launches a small popup box containing the instructions needed to complete our task. It also opens up a second text field titled Email Report. Enter your preferred email address, subject title, message body and finally check off Allow Access to Contacts. Hit OK when you finish. That's it! We're good to go.
You can test your newly configured workflow by clicking either of your uploaded files while logged into your Google Account. You should receive an automatic email notification inviting you to download said file via attachment. Simply follow the steps listed inside the email and you'll be able to view the updated version of your spreadsheet sent straight through Gmail.
As mentioned previously, this method only works for creating spreadsheets for distribution purposes. However, if you would rather just email yourself a chart or table, you can easily accomplish this too. Just replace the appending portion of the above code under Append to Folder with ChartData(). This command exports the active sheet directly to a PNG image. All you have to do after this is convert your image to a PDF or Word Document and include it as an attachment. Checkout the example GIF below for more clarity.
Note: Depending on your operating system, you might notice that certain elements of this example don't display correctly. For instance, Chrome users may encounter errors related to fonts installed on their PC. Microsoft Office users may experience problems opening images exported from Google Sheets because they were converted to different types of formats during the conversion process. Both issues can be resolved by downloading additional font packages and converting images to JPG, respectively.
How do you send a Google Sheets document?
While this method isn't quite as convenient as automating a full spreadsheet edit, it does allow us to perform similar actions without needing to constantly switch between windows every time we need to update something. Instead, we can log in to our account, write down changes as we progress, and click Export to download our latest creation as a standard PDF document.
For starters, copy and paste the contents of whichever cell you wish to modify into a separate note. Next, head to Tools " Script Editor. From here, locate the function GetRange() and insert your modified value into the variable named rng1. Copy everything else from your old note and place it into a new note. Finally, scroll down until you reach End Sub and delete everything except for this line:
"C:/Users/" + Session.getUserLabel() + "/Desktop/myfile.pdf", WScript.Quit
Replace C:\Users\[user label]\Desktop\myfile.pdf with wherever you store your downloaded files. Also include the path to the actual file as well as quit commands for applications such as Notepad, Paint, Command Prompt, etc., that aren't included in Windows 10 by default.
When you finish editing both notes, head to File " Download " Current Range... " Finish. A pop-up window will prompt you to pick how much content you want to download. Select the option corresponding to the number of rows and columns present in your modified area. Then, give the file a descriptive name and click Ok. Wait for the download to complete, and voila! You now have a brand new version of your edited document waiting for you somewhere on your hard drive.
Again, remember that this won't work unless the modified element contains values that fall outside the scope of those stored in column titles, headers, blank rows, empty columns, formulas, charts, pivot tables, etc. Additionally, since this method doesn't require the user to click anything besides exporting, it won't trigger any notifications on mobile devices. Lastly, remember that anyone receiving copies of your exported reports must be allowed to read your sensitive credentials. Make sure you always keep copies of your passwords safe and secure.
Can you attach a Google Sheets sheet to an email?
Yes you can. While there's no way to embed a spreadsheet into emails natively, there are several third party services that provide functionality for attaching documents to messages. One popular choice, DocSendr, provides users with a free trial period and allows them to upload spreadsheets, presentations, word docs, and even audio recordings. Other companies like SendBoard offer similar capabilities, often providing premium accounts that enable customers to upload unlimited amounts of various media formats.
However, if you don't feel comfortable entrusting your important data to online vendors or apps, you could try combining the best parts of each approach outlined above. First, create a shared document using Apps Script and then forward that link to whoever needs it. They can then import the document into their respective programs or services themselves. Alternatively, you could design a custom form and embed it into your website. Users could fill out said form and submit it to you using an embedded widget. Then, you can take advantage of APIs offered by most major forms platforms to pull relevant information about submitted entries and push them to the appropriate location.
Lastly, if none of the methods discussed above appeal to you, there are still plenty of ways to automate tasks in Google Sheets and turn them into self-running processes. Have fun experimenting with unique scripts!
Why is my email not letting me attach a file?
The biggest issue preventing you from uploading files from your computer to your Gmail account lies with the security settings associated with your personal inbox. Typically, if you've never changed your privacy settings, you probably have your Mail client pre-configured to prevent external connections. Unfortunately, this prevents you from accessing your downloads folder and subsequently uploading files.
Here's how to fix this problem:
Click on Settings on the upper right-hand side of your Gmail homepage.
Select See all settings underneath General heading. Scroll down to Content Preferences.
Under Attachments, uncheck Prevent attachments from being used as templates. You can leave the rest enabled as normal.
Hit Done and confirm your decision by selecting Yes, apply the changes. This should immediately unlock your ability to download files from anywhere.
Google Sheets has become one of the most popular tools for data analysis and reporting across industries today. Whether it's creating graphs, tables, or even interactive reports using spreadsheets, chances are that there will be times when you need to share your findings with others without having to wait around for them to download files like.CSV or.XLSM. You can also choose to receive these types of file formats as emails instead of downloading them. This article covers how to use this feature within Gmail so that if you have any questions about sending your document via email, they'll get answered here.
If you're not sure whether you already know how to do this, read further below for steps on copying a sheet from Google Sheets, then check out our guide on how to create automated reports in Google Sheets.
Can you export Google Sheets?
To save a report created in Google Sheets, click File " Download (or press Ctrl + C) to open up a new window where you should see all available options for exporting your current sheet. If no option appears, click Advanced Options at the bottom left corner of your screen. From here, select Spreadsheet Settings under More settings & preferences. Select either Create a copy or Copy values only depending on what type of information you want to keep track of. For example, if you just want to make copies of some columns but don't care about anything else, go ahead and choose Copy Values Only. Otherwise, pick Create a copy. Once everything looks good, hit Save As... and give your file whatever name you'd like to call it. It will appear once downloaded.
As far as other useful functions related to saving a report, you can try clicking Tools " Script editor....from inside of your browser tab. Here you should find several scripts which allow you to perform actions such as clearing rows/columns, renaming sheets, etc. There may also be more advanced scripts available through third-party websites. The best part about doing things this way is that the script runs automatically every time you run the function, rather than requiring manual input from yourself after running each action.
This method works great if you've been working on multiple documents from different tabs throughout your day and would prefer to avoid keeping those documents open simultaneously. However, if you still want access to certain features mentioned above, you could always switch over to another program during your editing process to take advantage of its functionality. Then, simply reopen the original document later in order to continue working on it.
How do I copy a Google Sheet into an email?
The easiest way to email a Google Sheet is by first opening up the sheet itself in your default Chrome web browser. Afterward, navigate right next to the search bar towards the top navigation menu. Click New Window and paste the URL link for your sheet into the address bar. Hit Enter on your keyboard. Now, you should have a separate pop-up page ready for viewing. To actually begin importing content into your newly opened sheet, scroll down until you reach the section labeled Data and insert the names of people who are authorized to view said sheet.
From here, you can proceed to add details about your intended recipients by typing their full email addresses directly onto the same webpage. Make sure to include @googlemail.com somewhere in between your recipient's email addresses so that the message properly gets sent to their inboxes. Now, scroll back up to the very top portion of the pop-up window containing your sheet and look towards the upper right side for a small circle icon with three horizontal lines in it. Click on it to bring up additional options. Choose Email body and enter the text you wish to print onto your sheet. Next, click Attach Files and select the file you intend to attach. Finally, click Send to complete your initial transmission. Depending on the size of your spreadsheet, this whole process might take anywhere from 10 seconds to 2 minutes to finish. When it does come time to close off your session, simply click X on the lower right hand corner of the pop-up pane to exit out completely.
You'll notice that whenever you change pages while looking at the source code for your website, the changes won't show up immediately. That's because your browser needs to refresh to reflect those changes before the site sends that particular request to the server. In addition, since we placed the attachment file in our own personal computer's temporary internet folder beforehand, it takes longer for Google to upload that file in comparison to attaching a local file. Lastly, due to security measures put in place, your recipient must log into his or her Google account prior to receiving the attached file. Therefore, anyone outside of the aforementioned group memberships will need to sign in to their respective accounts first. They can then forward the message to themselves using Google Mail. By doing this, however, users aren't able to edit the contents of the file.
Where is Google Sheet in Gmail?
Once you've successfully received your emailed sheet, you can now easily locate it by going to your main Gmail tab. Simply hover over the hamburger icon located on the upper right section of your account's toolbar. A dropdown menu will appear showing various items. One of them being Drive Folders. Scroll down past folders named Docs, Slideshows, Calendar, Contacts, Messages, Spaces, Groups, Blog Posts, Notifications, and Tasks. Underneath that category, you should see two blue dots next to a green arrow pointing downwards. Hover over the latter symbol to pull up a list of links. Look for the one labelled With Google Sheets.
When clicked, this will lead you to an entirely different page which shows you all of the latest updates regarding Google Sheets. On the home page, you should see a box titled Recent activity which lists recent comments made by your team members. Beneath that, you should see a column displaying the date upon which the comment was added along with the author of said post. Below this, you should see a button called Share my feedback. Pressing it allows you to quickly submit suggestions to improve the overall user experience of the software.
Next to that, you'll see a box stating Comments. Upon hovering over it, you should see a vertical line splitting apart the words Comment and Reply. Use the former to leave general remarks pertaining to the product, whereas the latter allows you to reply to someone's response. At the end of the box, another vertical line splits apart the word More and pulls up a dropdown menu. This menu contains many of Google's internal features including Analytics, Search Console, AdWords Editor, Safe Browsing, YouTube Studio Community, and much more. Just beneath the last item listed, you should see a greyed out pencil icon. Whenever you attempt to delete a row or column from your sheet, this area turns red to indicate that something went wrong.
Finally, underneath More, you should see a greyed out pen icon indicating that nothing currently exists there. This means your sheet isn't active yet. But don't fret! If you head straight over to your main dashboard afterwards, you'll be greeted with a blank white background similar to the homepage. All you need to do next is double-click anywhere on the space and drag down to start adding data. Alternatively, you can also create a brand new sheet by heading over to Menu " New " Blank Worksheet. Either way, you shouldn't ever encounter problems again when trying to import a sheet into your Gmail tab.