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How do I get rid of the line in my email signature?



How do I get rid of the line in my email signature?


If you're like most people, you probably use Microsoft Office applications such as Word or Excel for work-related tasks, and Outlook for personal communication. The problem with this setup is that when you send an email using Outlook, a signature line will be inserted into the email body at the end. This might not bother some users, but if you've ever sent emails out to thousands of recipients before and were annoyed by the constant "Sent From My PC" indicator, then you'll want to know how to disable this annoying feature.

In this article we explain how to remove the signature line from your Outlook message window so that there's no trace left behind once you close down your computer. We also show you how to customize your own email signatures without having them clog up your inbox any longer. Let's take a look!

How do I remove a signature line in Outlook?

Assuming that you can't find where to access your custom settings (see below) and don't see any options under Account Settings & Mail Flow " Options, here are two alternative ways to accomplish what you desire:

1. Remove the Signature Line via Ease Of Access Center

This option works best if you just need to temporarily hide the signature line until you need it again later. You may still use one of these methods even if you only want to hide the signature line permanently. Just keep in mind that hiding the signature line may cause problems if you plan to make changes to your default mail client profile.

To do this, select File " Info then click Show/Hide Ribbon Main Tabs. In the pane on the right side, scroll through all tabs until you spot the tab labeled Personal Tools. Expand this section and locate the Signatures group within the Edit Boxes section.

Select Hide All Items from the dropdown menu next to Email Signature(s). Now, when you open your e-mail messages, none of the normal signature fields should appear. To unhide the signature field, repeat the above process, expanding the same section on the right side panel, locating the Signatures group, selecting Unhide All Items instead. Then go back to Normal view.

2. Use Customize Toolbar Button Instead

The customization toolbar button is located between Home and Insert on the ribbon interface. It looks something like this:

Click OK after entering your desired text, then hit Apply followed by OK one more time. Once done, you won't see the Sent From Your Computer sign anymore.

Note that this method doesn't allow you to change your existing signature lines. But since they aren't really necessary anyway, it provides another way to avoid clutter while leaving your email clients' native features intact.

How do I remove the signature line from my email?

One reason why removing the signature line from your email could prove useful is because many spam filters often block certain words used in email addresses. These include terms such as @hotmail, @msn, @comcast, etc., which means that adding unnecessary spaces to your address would likely lead to unwanted results.

Here's how you can prevent this issue entirely: Go to File " Properties on the main menu bar. Click Compose on the following dialog box. On the resulting screen, switch to Advanced Tab and uncheck Display Senders Indicator. Next, check off Do Not Disturb Mode and Turn Off New Message Alerts.

Now, whenever you receive new emails, they won't contain any indication about who sent it. When you compose a new message, you won't see either. And if you accidentally mark a particular message as SPAM, your system won't notify you about it.

You can always bring it back to life by checking both boxes. Note that this setting applies only to Windows 10 machines running a 64-bit version of the operating system. Users on 32-bit systems must enable both items manually.



How do I edit my signature line on Outlook?

Most people never touch their email client's advanced settings unless absolutely necessary. However, you may occasionally come across a situation where you'd like to add additional details to your signature. Maybe you want to provide links to your social media accounts, or perhaps you'd like to display contact info for important colleagues. Or maybe you simply prefer bolding everything for easier readability. Whatever the case may be, here's how to adjust your email signature on Outlook:

Open the email containing the signature you wish to modify.

Head over to File " Account Details " Manage Accounts.

Double-click the account whose signature you want to update.

On the resulting screen, navigate to Delivery Options " Default Signature. Here, you can choose whether to insert your signature at the very top of the email, leave it blank, or replace it altogether. For instance, you may decide to replace it with multiple signatures or similar formatting tools.

Once you finish making adjustments, click Save Changes.

When viewing your selected e-mails, you should now notice that your signature has been updated accordingly.

How do I delete my signature?

Deleting your custom signature isn't difficult. Simply follow these steps:

Find the Signature Management area in your main inbox folder. Right-click its entry and select Delete Entry.

Alternatively, go to View " Layout " Column Groups and drag the entries associated with your signature onto separate columns. Confirm that all relevant data is moved correctly, including the correct column size. Hit Done when finished.

Next, head to Folder " Utilities " Export Profile As XML file. Choose.emlx format and give the export command a meaningful name. Finally, save the exported file somewhere safe.

Afterward, double-click the newly created file. Select Import and browse to your original profile location. After importing, verify that the imported profiles match those found in Step 3. Now, you can safely delete your old signature files.

For future reference, remember that deleting your custom signatures could potentially cause issues in cases where third parties rely on them. Make sure that you haven't missed anything during the deletion process. Also, note that disabling the signature feature does not affect your ability to create new ones.

Do you think our tips helped you better manage your email signature? What else would you recommend doing to improve organization and productivity? Share your thoughts with us in the comments below!

If you've ever sent an email from your work computer on company time, you know that there's always been a little bit of ambiguity about who really wrote it. Was it you or someone else at the company? Did everyone copy edit it or was it just one person's idea? Email signatures are no different -- they can be used for nefarious purposes like creating confusion as to authorship. But if you're not careful, even your best intentions could result in a few lines being inserted into the footer section of emails that you send out. So what exactly does this signature line look like in Outlook? And how do you delete it?

The first thing we should mention before getting started with removing these extra lines is that all versions of Microsoft Office (including Excel) use slightly different formatting options when inserting signatures. In general terms, however, most people will find themselves dealing mostly with two basic templates. The first template has the recipient's address, while the second template simply inserts your contact info. For clarity, let's start by taking a closer look at the latter option.

In this article, we'll show you how to customize your Outlook email signature so that it looks cleaner and more professional than ever before. We'll also discuss why those pesky signature lines keep showing up in our messages. Finally, we'll offer some tips on how to hide them altogether!

Keep reading to see which type of Outlook users might want to try next.

How do I remove the signature block in Gmail?

Gmail allows you to insert multiple custom signatures via Preferences " Settings " General " Signature. Unfortunately though, it only lets you choose between three default options:

Your full name followed by your current position.

Just your name.

No signature attached.

For most people, the middle option is probably going to be the easiest way to go. To add a new signature using Gmail, click Add after clicking Send under More Options. Then select either Full Name & Position or Just My Name. This approach works regardless whether you're sending mail directly through Gmail or forwarding messages from another service. When adding signatures to forwarded emails, make sure to check the box labeled Don't mark as read/unread. Otherwise, the original sender may still receive copies of any replies made to your message.

When selecting a signature format, you need to remember that Gmail uses capitalization rules similar to standard English grammar. Therefore, please don't include exclamation points, question marks, quotation marks, or anything else that would normally cause problems within normal sentences. Be smart about where you place punctuation characters, and avoid excessive sentence fragments ("I'm looking forward to seeing..."). Also keep in mind that certain languages require special symbols such as accented letters.

After setting up your preferred signature settings, open up the compose window again and enter your desired text. Once finished, hit Save Changes under Tools " Formatting " Signatures. You'll then be able to view your customized signature whenever you create a new document or reply.

You can access additional customization options for your signature inside Google Drive. Clicking Edit Signature opens up a pop-up menu containing various fields. From here, you can adjust things like font size, color scheme, background image, etc., but none of these changes affect the final appearance of your signature itself. It's worth noting that the Signature Editor isn't available for non-Google apps.

How do I change my signature block?

Microsoft Outlook offers several ways to modify the contents of your signature. First off, you can actually set it completely blank. Simply head over to File " Info " Mail Formats " Standard (Outlook 2007 onwards). Under this heading, uncheck Show me my personal information, including name, phone number, e-mail address, postal address, home page, picture, and signature. Hit OK, and you won't see any sort of personalized content whatsoever unless you manually enable it later.

Alternatively, you can stick with the defaults and merely replace their values. By doing so, you can alter everything except the actual words themselves. After opening up File " Information " Properties " Advanced Features, scroll down until you come across the entry titled Personal Document Parameters. Here, you can adjust specific aspects of your signature by changing things like the following:

Signature Appearance - Change the style of your signature, whether bold, italicized, colored, sized, etc.

Name Field - Select whether you'd prefer to display the recipient's real name or your own initials.

Phone Number Field - Do you wish to give recipients direct access to your cell phone instead of your office landline? Or maybe you'd rather leave both numbers hidden behind redirects. Either way, feel free to tweak this field accordingly.

Email Address(es) Field - Would you rather list your entire business mailing range on LinkedIn profiles or provide individual addresses for privacy reasons? With this feature, you can pick and choose which accounts' details appear in your signature.

Instant Messaging ID - Since many modern messaging platforms allow you to sign off with your user account, you should take advantage of this functionality. However, bear in mind that Instant Messaging IDs typically contain a lot of unnecessary characters that are often difficult to cut. Instead, opt for something shorter and much easier to manage.

Social Network Links - Similar to instant messengers, social networks are becoming increasingly popular among younger generations. As such, having links to your Facebook profile, Twitter feed, Tumblr blog, Instagram gallery, Pinterest boards, Reddit community, YouTube channel, Flickr photo stream, and last.fm account right in your signature makes sense. Of course, you can also exclude particular sites by disabling the corresponding links.

Website URL - Use this space to direct visitors toward your primary website or landing page.

This concludes our quick tutorial on adjusting signature parameters in Microsoft Outlook. Now you know how to change everything except the actual text. Remember that whatever adjustments you make will apply globally throughout future documents. If you need to reverse any of these changes, you can do so easily by editing the same properties once more.

Finally, if you'd like to learn how to integrate your signature into Word, PowerPoint, OneNote, or Keynote presentations, we recommend checking out our guide detailing how to embed images and hyperlinks into signatures.

How do I remove the line above my signature in Gmail?

If you haven't already done so, now would be a good time to disable your automatic signature entirely. Head back to Gmail's Compose window and untick Insert Automatically Below Messages. Doing so means you can control what appears beneath your email header yourself.

To further improve your workflow, you might want to consider replacing email client signatures with dedicated mobile app signatures. These days, almost everybody carries around smartphones capable of managing calendars, contacts, tasks, notes, photos, videos, music, and plenty more. Many companies now even encourage employees to maintain active digital portfolios for easy reference. Having a separate mobile signature provides a convenient way to share important files and attachments without cluttering up your inbox. Plus, signing off with a link to a webpage ensures that people never miss out on vital updates.

We hope you enjoy experimenting with these tools as much as we did putting together this post!

Signatures are often overlooked when composing emails. In fact, many people don't even know what they're for or how to go about editing them if need be. We'll explain everything you need to know on how to create signatures in Microsoft Office 2019, as well as deleting and changing them later down the line.

We'll also show you how to add new footers (or "footnotes") to your messages so that you can customize them further with different text depending on who's reading the message. Let's jump right into this important part of using Microsoft Word!

How do I delete a signature in Outlook 365?

If you've created a signature, but want to take it out, there are two ways to proceed. To start by opening up the compose window, click New Message below your subject box. You should see all your default options here—including Signature. Clicking on Signature will open up another compose window where you can edit your profile settings.

Now we just need to highlight our signature, which is located at the very end under Additional Information. Right-click anywhere inside the blue area and select Delete. This removes your signature from being inserted into any future emails sent out. It doesn't delete the actual signature itself though.

To clear the contents of your signature, follow these steps instead:

Head over to File & Options & Mail Form and then scroll down until you find Signatures.

From here, make sure that Clear field after sending is selected. This allows you to completely wipe away the signatures whenever you send out an email without having to worry about losing them forever. Remember to save afterwards too!

You might not always use this option, especially if you want to keep your signature somewhere safe online. But it's good to have around!

Footers work exactly like signatures in terms of their functionality, except that they only appear once per message rather than across all subsequent ones. Like signatures, they contain details such as contact info, website links, etc., which users can tap into through the dropdown menu at the top.

They are typically used in conjunction with the Send/Receive button, which shows up beneath the body of the email. Here's how to disable it:

Right-click anywhere within the blue portion of the Footer bar and select Hide Button Bar. The icon will disappear, leaving no way for anyone to access those features unless you unhide it again.

Alternatively, if you want to hide more elements, head to View tab " Toolbars and choose Customize.... From here, drag buttons off one by one. Alternatively, press Ctrl + D to quickly remove items individually.

The same goes for disabling specific icons. For example, to prevent someone from clicking onto the Attachment button to download a file, right-click on it and uncheck Open With...

Note that hiding certain tools might cause some functions to break temporarily. Be patient while testing anything out.



How do I remove an existing Footer?

There may come a time where you accidentally insert a Footer before sending out an email. Don't fret too much, because removing Footers works exactly the same way as adding them. Just right-click anywhere within the Footer section and hit Remove.

When doing this, however, note that you cannot simply delete individual Footers one at a time. Instead, you must first copy them elsewhere so that you can paste them back in manually later on. Follow these instructions to achieve that:

Copy and Paste Your Footer Into Another Window

Open up Notepad and type in whatever you'd like to write in your own custom Footer. Select All Files (*.*) from the Format dropdown menu, and then browse to wherever you saved your Footer. Once done, hit Enter.

Paste Your Footer Back Into An Email

Once copied, navigate to the location of your original Footer document. Then, head to Tools & Find & Replace... and input the following text: {^F}

This tells Windows' search engine that the Footer you want to replace comes directly after the ^ sign. Now, look for Footer1.docx and replace its content with the newly pasted version of yours. Hit OK, followed by Apply and Continue.

Repeat this process for all remaining Footers. When finished, close the editor and restart Explorer.

By now, you probably understand the basics of creating signatures and Footers pretty thoroughly. However, if you ever decide that you want to change something about either of them, feel free to do so.

For instance, maybe you would prefer to put your company logo in place of your real name, or perhaps you'd like to switch up the order of things slightly. Whatever changes you wish to make, simply refer to the above instructions.

Here's a quick guide to help you along:

Add More Text To A Customized Footer

First, let's say you changed the text contained within your Footer. Head to Edit " Preferences " Advanced Settings... and check Show personalized message in footer. On the next screen, enter your customized Footer, replacing the placeholder text with the words you actually use.

Delete Or Change Any Link(s)

Next, try navigating to the link in question and pressing F2. That opens up the Properties pane, allowing you to change the URL or delete it altogether.

Change Order Of Links And Other Elements

Similarly, if you wanted to rearrange the order of your links, open up the customization panel via Edit " Preferences " Advanced Settings... Scroll down until you spot the element you want to move. Next, left-click on it and drag it towards the position you desire. Repeat this process until satisfied.

Save Changes As Template

Lastly, remember that you can export your current template as a.dotx file, which you could potentially share with colleagues or friends. Before saving, ensure that Save personalization includes fields checked is disabled. Otherwise, the resulting template won't include your edits properly.

Afterwards, head to File " Export As... and pick DotX Templates. Type in a Name for your new template and hit Export. Give it a few seconds to finish exporting, and enjoy!

That's basically all there is to creating a signature or Footer. Keep in mind that most of the tips mentioned here apply equally to both types of templates. So if you run into trouble, consult our list of frequently asked questions regarding signatures.

As for Footers specifically, Microsoft Office 2019 has an entire troubleshooting page dedicated to them. There aren't really any major issues to speak of, but it never hurts to review them anyway just in case.

What kind of tricks do you use to spice up your email signatures? Share your insights with us down in the comments!


Author

Mathieu Picard

CEO, Anyleads, San Francisco

We are the leading marketing automation platform serving more than 100,000 businesses daily. We operate in 3 countries, based in San Francisco, New York, Paris & London.

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The perfect product to generate high quality leads from B2B to B2C.

  • Access / extract from more than +15M B2B companies.
  • Extact local businesses from Google Maps.
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  • Send all the data to your CRM via Zapier.
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Extract emails, phones on the page of websites and download it to Excel or CSV.

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