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How do I insert an image into my Gmail signature?



How do I insert an image into my Gmail signature?


A good email signature has two functions—to provide the recipient with contact information and also act as a personal introduction that helps build rapport between the sender and receiver. The former requires no further explanation while we're going to focus on what's needed for building a better profile through an effective email signature.

However, it may not always possible to create a proper email signature. For instance, when there's only one person per department who shares the same name (e.g., John Smith), adding the company’s logo alongside his/her own signature might look odd. On such occasions, creating a separate email address will solve this problem. But if you are already using Google Apps, then why would you want to use something like Hotmail instead of Gmail? Well, here's where emails come in handy. You'll find several ways by which you can get rid of all those problems and make sure your new email address looks neat and professional!

Here are some tips on how you can easily integrate your company logo into your Gmail email signatures.

How do I add a logo to my signature in Gmail 2019?

You don't need to download anything extra from the web to include your logo in your Gmail signature. All you have to do is follow these simple steps...

1. Open gmail app

2. Go to settings " Accounts & Import

3. Click Other Email Addresses

4. Scroll down until you see Create New Address section

5. Click Create New Address

6. Enter your preferred email ID and click Next Step

7. Choose whether to receive messages at default inbox or another mailbox and enter its details

8. Finally, go back to previous page and choose Custom Domain option

9. Select Yes, customize domain name and write it out somewhere safe so you won't forget it later

10. Check Send mail as box icon next to your newly created account

Now that everything seems fine, let's test it out!

Open up your favorite browser window and type in the following link: https://myaccount.google.com/. Once inside your Gmail login screen, sign in to your existing account and open Settings. Here, scroll down till you find Mail Options under General tab. Look for Signature field and try clicking Edit Signature. It will prompt you to edit your current signature. Just above that, you'll notice three icons labeled More, Copy, and Paste. These buttons allow you to modify text within your existing signature. So, hit More button to bring up additional options. Now, select Text Only view. When done, press Done. That's it! Your logo should now appear beside your username in the signature. If there are multiple users in your organization with similar names but different job titles, you can create individual accounts to avoid confusion.

If the above method doesn't work for you after trying numerous times, check out the second way below...

How do I add logo to Gmail signature?

This method involves downloading and installing Microsoft Office 365 Desktop App. Then log in to your email account via Outlook Web Access. After successfully logging in, switch to compose mode. Head over to Insert menu " Picture Tools " Upload Pictures. From here, browse to the location where you saved the company logo file. In our case, that was D:\\Company_Logo.png. Hit OK once you've found the file. A pop-up window will appear asking permission to upload files. Enable Allow access to media content. Then, proceed to send message. Once sent, head back to Home Page and paste the photo wherever you wish. Press Save & Continue.

If none of the methods works for you, read about the third approach below...



How do I add a logo to my signature in Gmail 2021?

It wasn't too long ago when people used to carry around USB sticks and CD ROMS to transfer data across computers. Today, thanks to cloud technology, most companies offer their employees free internet storage space. As such, storing documents online is a common practice today. Therefore, having a single document accessible everywhere you go makes life easier than ever before. To achieve this goal, Google offers Docs apps that help sync various types of files stored in drive. However, unlike other platforms, Docs provides limited functionality. Hence, many businesses prefer using Google Drive rather than keeping copies of sensitive docs locally.

With that being said, inserting your company logo into Gmail 2020 isn't very difficult. Let us show you how. First off, open google drive and navigate to My Drive " [your folder] > right-click Company Logo Image> Properties> Publish. Navigate back to home page of your primary email id. Find Compose tool bar near top-right corner of the screen. Right-click anywhere blank area and select Show Menu Bar. Next, search for Format dropdown menu located on left side of the menu bar. Select Font Style. You'll see a list of available fonts underneath the Drop Down menu. Choose either Sans Serif or Script font style. Once chosen, set desired size. Lastly, press Apply. Your logo should now appear in the subject line of your new email.

In addition to this, you can even embed your company logo onto website pages. Follow these instructions below...

How do I add a picture to Gmail signature without URL?

To remove the clutter associated with lengthy URLs, consider replacing them with short descriptive phrases. Such phrases often contain keywords related to your business. While writing these phrases, keep in mind that they must convey meaningful ideas that relate to your brand identity. They must also sound pleasant enough to attract recipients' attention towards your message. Moreover, since most professionals spend hours browsing social networks, presenting yourself professionally comes down to crafting a catchy email body. By doing so, you'll not only save time but also increase response rate significantly.

As aforementioned earlier, your signature contains crucial information regarding your profile including your full name, phone number, mailing address, etc. Since these fields play significant roles in increasing conversion rates, incorporating a few lines about your business into your signature could prove beneficial. Furthermore, your signature is usually included in footer sections of every incoming email. Thus, making minor edits to the standard template provided by Gmail will improve your overall appearance drastically.

For example, say you run an eCommerce shop selling stylish shoes. Instead of just listing out your product categories, you can add brief descriptions about each item along with price tags in order to highlight your specialties. Similarly, you can incorporate your business description in your signature. Doing so will clearly tell your clients about the services offered by your company. And yes, you can still feature your products in the signature itself. What more could someone ask for?

When sending emails in Gmail, the signature field allows for freeform text that's usually limited by the length of a person's name and title. It also allows users to include links, phone numbers, addresses, etc.  The downside of this approach is that it only offers space for so much information – sometimes there just isn't enough room.

Fortunately, Google Drive has become very popular as a means of storing documents online, making it easy to find and share files with colleagues. One of these files could well be your business logo. The following steps will show you how you can use this tool to create a custom Gmail signature using nothing more than Google Drive!

If you’re not familiar with Google Drive already, get started here. If you need help getting set up on Drive, read our complete guide here. Once you've got everything uploaded to Drive, follow along below.

How do you add a picture to your Gmail signature?

To begin adding an image to your own Gmail signature, fire up a new message window (File " New) and click Compose from within Drive. From here simply enter all the details required for your message including recipient(s), subject line, body, etc., but leave the Signature box blank.

Now go back to the previous screen where you added your first signature, and open the menu at the top of the page. Click Settings & Filters... Then select Create filter… In addition to entering the email address of the individual whose signature you want to change, fill out the Filter Name field so it matches the default signature you're replacing. For most people, this would likely be John Doe.

Next, choose Upload file and browse through your Drive until you locate the image you wish to use. You'll see some options under When uploading a document checkbox whether to make the changes immediately upon saving them or when you next save your draft. Choose Immediately if possible, otherwise pick Save draft every time.

Finally, once the image appears in the preview pane, hit Apply Changes. Your new signature now displays whenever you send a mail via Gmail. Note that since we didn't actually upload anything yet, you won't have access to your newly-updated signature right away.

In order to view it, return to your inbox and compose another email. After clicking Send, head over to My Drive " Files and look around again. You might spot something called Templates. Open this folder and scroll down to Images. Find what looks like a JPEG and drag it onto your desktop. Now launch File Explorer and navigate to Desktop followed by Pictures. Inside you'll see a PNG file bearing the same filename as the template you found earlier. Right-click this file and select Rename " Change extension... and replace ".jpg" with".png."

After doing this, double-clicking the icon should reveal your new signature. As before, note that while it may take anywhere between 1 second and several minutes depending on your internet speed, you still don't yet have access to it. Instead, wait until the next day when you should find it waiting inside your Drive account. Also keep in mind that if someone else uses your computer while you are viewing this content, they could potentially grab hold of the image too. To prevent this, either close File Explorer after renaming the file (or disable viewing permissions altogether).

Why can't I upload an image to my Gmail signature?

This problem occurs because Gmail doesn't allow external programs such as Photoshop to modify signatures. Therefore, unless you know HTML code, you cannot manipulate images directly on your PC. Luckily, many web hosts offer tools that let you customize images without needing to understand HTML yourself. Here are two of the best services available today:

Weebly: Weebly lets anyone easily build their website in seconds without having to learn about coding. Simply log into your Weebly dashboard and start building your site. While designing your pages, you can crop images, resize photos, adjust colors, and even apply filters and effects. A paid premium plan provides additional features such as unlimited pages, domain forwarding, ad removal, ecommerce integration, and more.

BigCommerce: BigCommerce is a fully customizable platform designed specifically for small businesses who want to sell products online. With BigCommerce, you can easily manage inventory, accept credit card payments, and ship orders straight from your storefront. Plus, a variety of useful marketing tools come included for free.

Once you've created your design, copy/paste its URL into a browser tab and visit your chosen host's customization service. Depending on your hosting provider, you should receive instructions similar to those listed above. However, if you run into trouble, consult your technical support team. They should assist you in creating a customized version of the template as per your needs.

Can I add a image to my email signature?

Yes, absolutely! Just keep in mind that unlike normal websites, you aren't able to edit images directly in Gmail. So instead of cropping a photograph in advance, you must first import it into a third party program or app.

Here are three apps that work perfectly fine with this process:

MailChimp: Mail Chimp gives you a wide range of templates for both personal and professional communications. Some examples include newsletters, invoices, flyers, posters, banners, and advertisements. Unfortunately, it does not provide pre-made signatures. But don't worry, you can always download original designs from various sources online.

Microsoft Word: Microsoft Word is widely used across industries due to its extensive feature list. Its primary function involves editing written materials, however it also includes functions related to graphics, charts, tables, and equations. Thus, it makes sense that it works seamlessly with this method.

Adobe Spark Post: Adobe Spark Post comes from the creators behind Adobe Illustrator. Like Illustrator, it primarily focuses on illustrations and typography. However, it can also integrate with other software thanks to its ability to export SVG files. If you'd rather avoid downloading a separate program, consider signing up for Adobe Creative Cloud Photography Plan ($9.99/month) or Graphic Design Premium Subscription ($20/month).

Once you've imported your desired image into your preferred editor, simply paste its link into the appropriate section of a basic email signature. Alternatively, you could try combining multiple different elements together to form a cohesive whole. For example, you could combine a header graphic with a block quote. Or perhaps put a logo alongside your contact info.

Remember, though, that you shouldn't simply cut-and-paste an entire design into your signature. There's no reason why you couldn't take advantage of certain formatting tricks, but keep in mind that readers tend to skim past long blocks of text anyway. Rather, focus on writing concise sentences that clearly convey your thoughts.

How do I add a photo to my signature?

While it is possible to upload pictures to your signature, it can prove difficult to maintain consistency. Because each user receives messages differently based on their preferences, it often takes considerable effort to ensure everyone sees things similarly. Fortunately, there are ways around this issue. Most notably, you could leverage the power of Slack.

Slack is a workplace messaging platform that allows teams to communicate internally. Since it stores conversations on servers, clients never cache or delete old messages. And since almost everyone utilizes Slack nowadays, it ensures consistent communication among employees regardless of their location. Additionally, Slack integrates nicely with cloud storage platforms such as Dropbox.

Using these methods, you can update your signature with countless fresh photos periodically. By utilizing Slack, you can automatically update your signature with a new pic from the current week's calendar. First, sign into the Slack application and type /update_me [name] into the search bar. Replace [name] with whatever username you prefer. Next, input slackbot@appspotmail.com into the Username field and test_signature1.html into the Text field. Finally, press Enter. Doing this should populate your signature with a slideshow of recent events.

As mentioned previously, remember that you shouldn't merely copy-pasted a large chunk of text containing a lot of images. Readers typically skip past lengthy paragraphs anyway. That being said, this technique is ideal for companies that frequently post updates regarding upcoming projects and milestones.

If you are using Google Apps for Business and have enabled two-step verification (2SV) on your account, you will need to confirm that you want to use this feature before we begin.

This article was first published in 2013 but still contains correct information. However, some links may no longer function as they did at publication time. If you come across such broken URLs please let us know via the comments section below.

Gmail users who don’t work for companies with Google Apps accounts might wonder if it is possible to embed an image from inside their email signatures — for example, adding a photo of yourself or another employee. You cannot upload files directly to your profile page because only certain types of file extensions are allowed by Gmail's policy. The best way around this limitation is to create a public folder in Google Drive where all these photos reside. Then you simply link them to your signature.

In addition, you must also follow the instructions carefully so that the image doesn't get replaced during sending. Unfortunately there isn't much more help available here.

How do I add an image to my signature in Gmail without URL?

Some people try to avoid uploading pictures to their personal websites in case someone else gains access to those pages and steals the content. But what happens when you're working within a corporate network like Gmail? Your colleagues could easily gain access to your page and tamper with its contents.

To solve this problem, many IT departments today allow employees to send attachments from specific folders on a shared drive rather than linking to external sites. In this scenario, imagine you're trying to send out an image from your computer hard disk and you would prefer not to type out the URL manually every time. It wouldn't take long for your boss to notice that something has been changed. Instead, copy the picture directly onto your personal storage space inside the company network.

Once you've done this, go back to your inbox and open up your message window. Click "More" and select "Attachments". Find the image you wish to embed and drag it over to the attachment area just above the text field where you normally enter emails. Next, click "Insert", followed by "Attachment".

You'll see that this action creates a new button called “Choose File Attachments” right underneath the existing text box. A pop-up menu appears showing all attached files stored in your account. Choose the desired image and hit Insert. Once again, you'll find that the inserted image won't appear until after you press Send.

However, once it does show up, you'll discover that the image looks cropped. We'll fix this issue next.

Why can't I put an image in my Gmail signature?

The reason why you can't insert an image directly into your signature is quite simple. When you make changes to a document, say a Word document, things stay exactly the same unless you specifically apply formatting options. On the contrary, Google Docs allows you to alter documents while keeping everything intact.

When you paste an image into your signature, the image gets converted automatically to JPG format. And since you probably saved your original image on your PC instead of creating a linked version in Google Drive, you won't be able to edit the size of the embedded image. So even though it now displays correctly, the actual dimensions aren't compatible with the width of your browser screen. As a result, the image ends up looking stretched horizontally.

That said, you can always change the uploaded image itself to increase the resolution. Just double click on the image icon located right under the newly added text box. That opens up a dropdown menu containing several different sizes. Resize it according to your preference. Afterward, you can save the modified image back to your computer.

Note: Make sure you’re pasting the exact dimensions of your monitor into the Width parameter whenever you resize the image. Otherwise, the image will look distorted. Also remember to set the height parameter accordingly.

Another option is to convert the image to GIF format. To do this, right click on the image, choose Properties, switch to the Metadata tab, check Show advanced properties, and finally tick Convert colors. Now close the dialog box and reopen your signature editor. Again, click "more," select "attachments," and choose "insert." Paste the resulting image and resave it.

Now that you understand why you can't insert images directly into your signature, hopefully you realize why doing so causes problems too. For instance, if you were to replace the default word "signature" with a larger image, the rest of the text becomes blurry due to automatic scaling.



Why is the image in my signature not loading?

There are actually multiple reasons why an image fails to load properly in your signature. First off, ensure that the address bar in the top left corner says "https://www.google.com/images/" or whatever domain name applies to your business. Secondly, if you used the "choose file attachments" method described earlier, make sure that the selected image really exists on your desktop.

Lastly, make sure that you didn't accidentally delete the image while saving it locally. Sometimes deleting an image from your hard drives makes copies disappear simultaneously. Try downloading the missing duplicates from various locations online.

How do I add an image to my signature in Gmail?

We hope the steps outlined above helped clear up most of your questions about inserting images into your Gmail signature. For additional assistance, you can ask our tech support team at Sign Up Genius. Our friendly experts specialize in helping businesses migrate away from Microsoft Outlook and Office 365. They also offer custom solutions tailored exclusively to address unique needs.

For further reading, you can visit our previous articles detailing how to customize your Gmail header and how to turn your Gmail messages into PDF files. Or maybe you'd like to learn how to download videos from YouTube and play them back later. No matter what technical issues arise, whether related to setting up a new email program or troubleshooting glitches, our experts are ready to assist!


Author

Mathieu Picard

CEO, Anyleads, San Francisco

We are the leading marketing automation platform serving more than 100,000 businesses daily. We operate in 3 countries, based in San Francisco, New York, Paris & London.

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The perfect product to generate high quality leads from B2B to B2C.

  • Access / extract from more than +15M B2B companies.
  • Extact local businesses from Google Maps.
  • Find company domains from names.
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  • Send all the data to your CRM via Zapier.
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Extract emails, phones on the page of websites and download it to Excel or CSV.

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  • Customize the scenario of your chatbot.
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  • Send directly the leads captured to your CRM or any software.
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