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How do I personalize my Gmail signature?



How do I personalize my Gmail signature?


You know how important an email signature can be. It's basically as critical to communicating online as it would be if someone were calling you on the phone and trying to get through to you.  If all of this isn't making sense yet, think about what happens when you send out an email message from your work computer with Outlook but then open up Gmail (or another webmail client) on the same machine. You'll notice that the signature at the bottom of the page looks different than the one you just sent out! Well, there are many reasons for why an email signature will look differently depending on which service you use. The good news is, most email services have options available so you're able to control exactly how your email signature appears. If you've never customized your own email signature before, give these instructions below a try. They should help show you where those options are located within your chosen email program.

Let's take a closer look at some of them...

How do I change my signature color in Gmail?

Gmail supports customizable signatures similar to other popular email programs such as Yahoo Mail. This means that you can add custom images, colors, hyperlinks etc. by clicking "Edit" next to each field and selecting either HTML code or a link to external files. In addition, you can also type in additional content using the normal input fields. To find out more about editing your signature in Gmail, check out our post here.

To edit your default signature however, click on the gear icon underneath your name/signature on any incoming mail and select Preferences -& Signatures. Then simply follow these steps...

Select Custom Signature under the dropdown menu (this may differ slightly depending on your configuration).

Click Edit Signature.

Enter your desired information into the appropriate boxes. Make sure the preview box shows up properly.

Once done, hit Save Changes and Apply. Also remember that you can save multiple versions of your new signature so you don’t need to go back through everything again. Simply choose “Save As…” and enter a unique file name for each version.

So now we understand how to create a basic signature, but sometimes you might want to adjust things a little bit. For example, maybe you'd prefer your logo instead of text, or perhaps you'd rather see your photo in place of your company info. One way around doing this is by adding an image via Google Docs directly onto your email. However, if you really want something cool, you can even embed YouTube videos right inside your signature too. Check out this guide on how to do this.

How do you customize your signature in Gmail?

The easiest way to spice up your signature without having to mess with coding is by changing the background color. Here’s how:

Go to Settings –> General settings. Underneath Personalization & Accessibility, scroll down until you spot Background Images. Click on Change next to Color Scheme. A pop-up window will appear showing various colors. Select whichever color suits your taste best. Once selected, the changes will immediately apply to your current account.

For added convenience, you may also consider setting up shortcuts for certain functions. For instance, you could set up a keyboard shortcut that takes you straight to your inbox whenever you sign off. Or perhaps you’d like to start every email off with a particular note or song playing in the background. There are plenty of ways to accomplish this. Below, let us share two methods to quickly bring up your personalized signature in Gmail.

Method #1: Keyboard Shortcuts

We recommend creating custom keyboard shortcuts for common actions to speed up your workflow. With one simple trick, you can turn your existing signature into a quick launch pad for your favorite apps. So say for example, you’re sending emails during lunchtime and you often listen to music while working. First, head over to Tools –& Create New Keyboard Shortcut and fill out all required details. Next, create a special hot key combination and assign it to whatever action you wish. In this case, we suggest assigning it to play music and hitting the keys Ctrl + Alt + [Your Hotkey]. Now, anytime you press this combo, a small player will instantly open up allowing you to browse for songs or playlists you wish to hear. When finished listening, close the player by pressing Ctrl + Alt + ] - and voila! Your new signature has become your very own mini launching pad.

Method #2: Quick Start Guide

Another method is to utilize Gmail's built in Quick Start Guide feature. By enabling this option, you can access useful links to commonly used features like Contacts, Calendar, Drive, Labs, Translate, Talk, Notifications, People, Groups and Chat right from the top toolbar.

Heading over to Gmail Settings -& Forwarding & POP3 Options, enable Send Email Alert Messages. From here, you can manually configure the specific addresses you want included in the Quickstart Guide. Just keep in mind that only messages coming from those domains will display on your screen.

Now whenever you receive an email from anyone whose address doesn't fall within this domain list, they won't see anything on their end unless they specifically request the contents of your QuickStart Guide. Another neat thing about this is that you can actually integrate it with third party applications outside of Gmail. For example, if you use Trello for task management, you can easily pull up your Trello board along side your QuickStart Guide. That said, if you're interested in seeing an actual QuickStart Guide popup, here’s a screenshot of mine.



How do I make my Gmail signature not greyscale?

Sometimes people complain that their Gmail signatures tend to blend together because they aren’t colored enough. Thankfully, there are easy solutions to this problem, including themes and backgrounds. Let’s first explore how themes function:

In order to activate themes in Gmail, visit Settings -& Appearance -& Theme Colors. Scroll down beneath Default Theme, and select a theme color scheme you enjoy. Note that once applied, future emails will always reflect that preferred palette. On a related note, if you decide against activating the theme, simply switch back to Default Theme.

Backgrounds can be activated similarly by visiting Settings -& General Settings -& Background Image. Choose between Standard White and Sepia. Keep in mind that these are global preferences that affect all accounts regardless of whether or not you have changed them yourself.

Lastly, you can always replace your entire signature with an entirely new picture. Head over to Settings -& Privacy -& Content Of Emails Received -& Remove All Text At Bottom. From here, choose Edit and upload your own image.

How do I remove the grey signature in Gmail?

Some users claim that the grey signature prevents them from viewing full sentences due to its limited size. Fortunately, there are several solutions to this issue. Firstly, you can increase the font size of your signature. Secondly, you can resize the width of your signature area. And lastly, you can enlarge both horizontally and vertically. We highly recommend enlarging the vertical height particularly as well since the horizontal space tends to shrink considerably after resizing.

Here’s a sample configuration of how to maximize the space allotted to your signature:

Settings -& General Settings -& Font Size. Increase the number in the Preferred Font section to approximately 14 pixels.

Next, head over to Settings -& Interface Style -& Width of Message Field. Enter a larger value into Preferred Width. Additionally, ensure that Horizontal Space Between Fields is checked as well. Lastly, click on Advanced Settings. Within the resulting pane, ensure that Maximum Height is greater than Preferred Vertical Height.

That should fix the problem. But if not, you can still try adjusting the width of your signature itself. Go ahead and grab your mouse pointer and drag the gray bar outwards until it reaches roughly the width of your preferred width. Repeat this step until you reach 100% completion.

As previously mentioned, you can also remove your signature altogether if you feel like it’s taking away from the overall aesthetic appeal of your email. Unfortunately though, removing your signature requires that you disable the automatic signing off functionality associated with it. Otherwise, you cannot delete the signature. Instead, you must create a new one and copy over all of your previous data.

Gmail has this cool feature where it lets you customize your profile. You can make a background image for your inbox and turn on auto-advance so new emails will show up as soon as they arrive. But what if you want to put some flair into your message signatures, too?

You could always go through all those options under Settings " General " Default Signature — but there's an easier way. Here are four ways to customize your Gmail profiles' default signatures with any typeface (or multiple types) you choose.

How do you add a custom font to Gmail?

This trick only works with certain web apps, not desktop clients. The one we're going to talk about here is FontFace Ninja, which allows you to upload your own TFF files and download others from its directory. It also supports Google Drive, Dropbox, OneDrive, Box, MediaFire, Copy etc., so you should have no trouble finding a file hosted by someone else. Once you've got the font downloaded, follow these steps:

1. Open Gmail and click More settings at the bottom right corner. This opens up more options for tweaking Gmail's appearance. Click Edit next to Signatures.

2. Now, select Custom and then find the box labelled Choose a template. Select Browse Templates and pick something appropriate. We suggest picking one that uses sans serif fonts (e.g. Helvetica). Then hit Save Changes when done.

3. If you don't see the option below Customize your existing signature, scroll down until you see Create New Signature. Hit Add Signature and fill out the form as normal.

4. After you finish adding everything, head back to the page you first saw after clicking More settings. At the top left corner, look for the pencil icon beside Signature Options. Click it, and now you'll be able to edit your signature using the tools available.

5. There are two tabs along the top: Basic Tools and Advanced Tools. Head over to Advanced Tools and check off Show advanced HTML features. Under Font Face Name, input the name of the font you uploaded earlier. Under Size, set the size according to how large you'd like your signature to appear. Finally, uncheck Use CSS Spacing to ensure your spacing stays consistent throughout each section of the signature.

6. When you're happy with how things look, press Preview to see how it looks before saving changes. Don't forget to save!

Does Gmail support custom fonts?

Unfortunately, Gmail doesn't natively let users create their own signatures. That means if you want to use a specific font, you need to get creative. Luckily, many people have found success doing just that. For example, here's a guide detailing how to send a personalized email signature in Outlook 365. Another great resource is EmailSignaturePro — another service that helps you design awesome email signatures.

If you're interested in creating your very own Gmail signature, however, try FontFace Ninja again. It still might not work perfectly, but give it a shot anyway. And remember, even though this method isn't officially supported, other people have managed to figure out ways around it. Just search online for guides for whatever platform you prefer.

Can you change the font of Gmail?

While you may not be able to directly change the font used within Gmail, you can definitely tweak how it appears once it gets sent via SMTP.

To do this, open up the email header itself. In most cases, you won't know exactly where to look, but if you're lucky enough to receive messages from a single person who happens to have a fancy signature, it shouldn't take much searching to find them. Next, locate the line that starts with From:, followed by the sender's address. On this line, look for Reply-to: -- that area usually contains the recipients email address.

Now, copy and paste each individual recipient's email address into Notepad++. Press Ctrl + F to bring up Find & Replace. Type "Reply" in the Find field and replace it with the same phrase plus ".com". Repeat this process for every recipient's email address in succession.

Once you're finished copying addresses, close Notepad++. Go back to your original email, and replace the old headers with the ones containing the customized addresses. Be sure to delete the extra lines between the addresses, otherwise it'll mess up formatting. Lastly, reattach the signature to the email. Voila! Your new, hopefully better looking signature was made possible thanks to technology.

How do I use different fonts in Gmail?

Here are three methods you can use to switch up the fonts within Gmail without having to worry about whether or not the server accepts it.

Method 1: Make separate signatures

If you have a lot of friends sending you mail and you want everyone to sign off differently, consider setting up unique signatures for each person. To do this, simply duplicate your current signature and start editing away.

After you've created a second signature, modify the fields you wish to change. First, remove anything unnecessary such as Contact Information. Next, move the Text heading to wherever you feel makes sense. Depending on your needs, place Address, Phone, or Mobile anywhere you think would be appropriate.

Finally, adjust the rest of the fields. Change Subject to Message, Date to Send, and Mailbox to whoever you intend for the message to go to.

If you plan on sharing a link within your email, include Link URL and leave the button empty. Otherwise, insert either Insert Image or Attach File depending on which kind of content you wish to share.

When you're ready, hit Apply Template.

Method 2: Automatically swap signatures based on contacts

This method takes advantage of Gmail's ability to recognize individuals. Say you have several friends whose signatures contain completely different wording. Instead of manually changing them all, you can instead designate a couple of signatures beforehand and tell Gmail to alternate between them whenever anyone sends you a new email.

First, create a few signatures that best suit your needs. Let's say you have five total signatures and you want to cycle through them randomly. Set up five templates with slightly different names. These names must match the labels assigned to each of your friends.

Next, assign each friend a label of his/her choice. Label names aren't important since Gmail recognizes them regardless. However, note that you can only have one label per contact. Also, ensure your labels include similar language. For instance, if Joe is your boss, label him Business whereas Jane does customer relations, label her Customer Service.

For each label you assigned, create a new signature labeled accordingly. Keep in mind that you cannot rename signatures once they're placed onto a particular email. So, if you want to call one Mr. Smith, you'll need to create it as Mr. Smith #1 and continue naming subsequent signatures similarly.

Lastly, enter each of your labels into the boxes beneath Text, Button, and Background. Take care that none overlap or touch upon each other. Then hit Apply Template.

Whenever you receive an email, Gmail checks your filters and chooses whichever signature matches the contact's label. If there's ever a conflict, Gmail will ask you whether you want to keep the previous signature or replace it altogether.

Method 3: Swap signatures manually

As mentioned above, you can manually configure your system to swap signatures based on labels. However, it's worth noting that this requires quite a bit of technical knowledge. Before attempting this yourself, consult our instructions on how to automate Gmail signatures.

Swapping signatures manually also comes with its disadvantages. Most notably, you must log out of Gmail to perform the task. Additionally, if you're working remotely, switching signatures can become quite annoying due to constant notifications.

There are countless reasons why swapping signatures manually is difficult. While it certainly is quicker than the aforementioned solutions, it might prove challenging for beginners. As such, we recommend sticking to Method 1 unless you really know what you're doing.

What if I'm tired of seeing a boring grey signature everywhere?

Even if you hate Gmail's default signature, chances are that you probably still interact with it daily. Thankfully, there are plenty of easy ways to spice up your inbox while retaining the simplicity that makes Gmail so popular.

Try turning on dark mode in Chrome and Firefox. Or maybe install extensions like Super Stacked Columns, Simple Gmail Puts Stars Between Messages, and Auto Unsubscribe Reminders.

If you use any messaging platform (including the phone), chances are that you’ve sent an email. And if you send emails regularly, then you might also receive them too. In this digital age, it seems everyone has their own way of sending messages from one place to another. Emails have become just as important as letters and packages once were when they first started being transported by mail.

If you are using Gmail, there are several things about how its interface works which may not make sense at times – especially when it comes to signatures. This article will help clear up some confusion on what exactly happens with your Gmail signature. We’ll talk everything from why your signature turns black & white to why it disappears altogether.

Why does my Gmail signature turn black and white?

The most common reason behind this problem is that your browser doesn't support the HTML5 required to display the signature properly. As such, we'll need to wait until Google adds full functionality to browsers before signatures should start appearing without turning off. But don't fret because other reasons exist.

One simple explanation could be due to the fact that Gmail requires users to sign-in with two factor authentication (2FA). Signatures usually appear blank during these periods since 2FA prevents access unless someone enters the correct password. Another possible thing to consider is whether your profile settings allow for signatures. You wouldn't want all those hard earned contacts to go down the drain after setting up your account! Lastly, if you've recently changed your primary language - e.g., English - while signing into Gmail's web app, your new default language won't show up immediately. It takes time for your computer to sync with servers. Therefore, you'd still see a blank box even though your system supports the languages correctly.

Why is my Gmail signature greyed out?

This issue occurs when you haven't signed in within five minutes (or less) of changing your current session/language preferences. When doing so, Gmail removes the color scheme applied previously to your signature. The easiest solution would be to simply type your name again. However, if you're looking for more permanent solutions, here's where you'll find answers.

To address this question specifically, let me explain how Gmail determines your preferred background color. Each user who signs in gets assigned a unique identifier called "anonymous ID". Your anonymous id is comprised of numbers and letters (e.g.; 1n8dKW_4QyGpvDfZu1Cw). Every time you open your inbox, Gmail checks if you've logged in with Facebook or Twitter. If yes, it applies specific colors based on what social media accounts you've connected. Once you log in via Facebook or Twitter, Gmail assigns your previous color back to your name.

As mentioned earlier, this process only works if you aren't switching between different languages frequently. So say you change your preference to Turkish and then switch back to English. Gmail will remove the Turkish color scheme and assign it to your name instead. Since you've been using Turkish for over 5 minutes now, Gmail assumes you don't speak or understand the language anymore. Hence, it removes the color under your name. To prevent this from happening, you should either stay consistent with your choice of language or choose a single language throughout the day. Also, remember that adding new profiles takes additional time. As a result, if you add multiple profiles every few days, Gmail will keep removing the color schemes associated with newly added profiles.



What font can be used for signature?

You can customize your Gmail signature by choosing a custom font. There are many ways you can apply a particular font style to your signature but there are three main methods that work best in terms of appearance. These include:

Using CSS code

Embedding fonts directly in HTML

Uploading fonts to Cloudflare

CSS Code Method:

When applying CSS codes to your signature, you must ensure that the stylesheet follows W3C standards - otherwise, Gmail won't recognize it. Here's how to create a proper CSS file. First, download a free copy of SIFR Font Kit [No Longer Available]. Then extract the contents to a folder named sifr. Now drag and drop the extracted sifr files onto your desktop. Right click on each individual.css file inside the sifr folder and select Properties. Copy the entire path bar including parentheses. Go to Notepad / TextEdit and paste the copied path. Next, right click anywhere outside of the brackets and select Edit Selection. Paste the CSS code inside the bracket section. Finally, save the document as sifr.css. Afterward, upload the file to Dropbox or Google Drive. Open the uploaded file and replace the original sifr.css file with yours. That's it!

Note: Make sure to retype the whole path bar (with parentheses included) in order to avoid errors.

Embedded method:

Applying embedded fonts involves embedding your chosen font inside an image format like JPEG or PNG. This allows you to link the images directly to your signature with no extra effort needed. For example, uploading the same font from above to Dropbox or Google Drive, and copying the links to the Embed Images tab in Photoshop. Then, go to File > Export Image(s) > Save for Web (Legacy). Select the option that corresponds to GIF, JPG, PNG, etc. and hit export. Upload the resulting image to Dropbox or Google Drive. Now, grab the URL of the font you wish to use and insert it into the corresponding field below. Click Add Image and follow through the steps. At last, publish the updated signature to your website.

Cloudflare Method:

If you prefer to stick with the traditional approach, try cloudflaring your selected font. With this technique, you store your desired font somewhere else than your local machine. Thus, whenever you update your signature, you merely push changes to a remote server rather than updating both copies locally. By doing so, you don't have to worry about losing your formatting ever again.

Here's how to cloudflare a font: Download the latest version of Adobe Photoshop CC 2020. Go to Preferences " Startup Options. Scroll down to Graphics Settings and expand Viewers " Legacy Plugins. Under legacy plugins, scroll further down and check Enable Cloudflare Cache. Choose Cloudflare Pro and press OK. On the next screen, enter your domain name followed by?cloudflare=[your_domain]&hl=en&ct=clo. Hit Create Flash Object. Wait for a moment and refresh your page. Voila! A customized font appears on your site.

How do I set a custom font in Gmail?

Once you've got the hang of how to change your signature's font, head over to https://www.google.com/. Press Ctrl + U to view source code. Find the line starting with @font-face {...} and delete everything inside the curly braces. Place the following lines between the """" tags. Insert your new font family name, weight, size, and face location. Replace all instances of Times New Roman with your chosen font. Don't forget to highlight the word 'Times' in bold to match the rest of the sentence. Repeat the procedure for all characters inside the quotation marks. Save changes, close the editor window, and reload your webpage. Check your results and enjoy!


Author

Mathieu Picard

CEO, Anyleads, San Francisco

We are the leading marketing automation platform serving more than 100,000 businesses daily. We operate in 3 countries, based in San Francisco, New York, Paris & London.

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The perfect product to generate high quality leads from B2B to B2C.

  • Access / extract from more than +15M B2B companies.
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Extract emails, phones on the page of websites and download it to Excel or CSV.

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