How do I send multiple emails to different names?
Mass mailing is a common feature of many online services. Even if you're not using them, you've probably seen it done before—whether that's sending out a newsletter or sharing a post with your friends.
But what happens when you want to send one message to several people at once? Or maybe you have a list of 100+ contacts but only need to contact some of them more than others? How can you make sure you don't go over any limits? Here are all the ways...
How do I send the same email to multiple recipients?
If you know who each person will be receiving the email from, there are two easy methods for doing this. The first method involves creating filters based upon name, which we'll discuss later. This method also lets you set up automatic replies so that anyone who doesn't respond gets their own automated response. It works great for newsletters where you might send out hundreds of identical messages every week. To use it, just follow these steps:
Open Settings & Filters " Create new filter. (Or hit CTRL + SHIFT + N)
Click New Filter and then choose Email from the Type dropdown menu. You can add other criteria as well, such as sender address or subject line. If you'd like, check Include original message box and click Create filter with this search. Then select Apply label.
Now, whenever you write an email, it will automatically show up under whichever labels you chose above. Select those labels and you can now drag-and-drop individual conversations into folders. For example, say you wanted to keep track of specific projects within Google Drive. You could put everything related to Project A in one folder, while things relating to Project B would get placed in another folder.
You can even categorize by date range. Just enter Start and End dates in the Dates field, and they'll appear as subfolders. This is incredibly useful if you have tons of emails you want to archive by month.
The second option is to simply add someone to Gmail Contacts manually instead. When you open the Contact page, you should see a large green Add People button next to My Contacts. Click this, type the recipient's name, and press Enter. Now repeat this process until you've added everyone you want to mail. This isn't ideal if you already have a huge batch of contacts, since it requires extra time to sort through them all. But if you're trying to reach out to dozens of people, it may be worth it.
Keep in mind that if you send an email to yourself via this method, Gmail won't count it toward your daily quota unless you designate it otherwise. See below for instructions on setting up rules for filtering incoming emails.
How do I copy everyone in an email?
For most situations, copying everyone in an email without going over quotas is the best way to handle bulk mailing. However, sometimes you may still wish to include certain individuals in your message. That's why Gmail has built-in functionality that allows you to highlight particular users.
To do this, head back to your previous step and scroll down to More Options section. Under Highlighted Users, select Specific People. Finally, pick either All or Selected from the pop-up window. Now you'll see highlighted versions of the selected user(s) in your reply window. They won't receive notifications about the email, but they will remain part of the conversation.
This is especially helpful if you need to talk privately with one user but don't want to exclude the rest of the participants. As long as you aren't adding too much text to the body of the email, highlighting users is a quick and convenient way to accomplish this.
How do I create a personalized mass email?
Personalized mass emails are designed for communication between groups of similar interests. Think events, classes, sports teams, etc. In general, they involve content created specifically for said group of people. There are three main types of personalized mass emails: weekly, monthly, and yearly.
Weekly Personalized Mass Emails
These work similarly to regular mass emails. You typically share something interesting with your subscribers every Monday morning around lunchtime. On Wednesdays, you publish a summary of last week's highlights.
Monthly Personalized Mass Emails
In these cases, you usually plan ahead to produce relevant material for your audience. Every Thursday afternoon, you release a blogpost summarizing the past few weeks' news.
Yearly Personalized Mass Emails
With this approach, you craft content for your readers throughout the year. Your posts might cover topics ranging from upcoming sales to holiday greetings. These emails often end with special offers and discounts for loyal customers.
There are plenty of tools available that help you design professional-looking personalized emails quickly. Some examples include Mailchimp, ConstantContact, and Vertical Response. Each service provides templates along with detailed guides on putting together customized communications.
And remember, if you ever run afoul of your company's spam policy, you can always delete mentions of your brand from the message without worrying about breaking anything.
How do I send a personalized email to a group?
Gmail makes it very simple to personalize your messages to fit your reader's preferences. First, you must ensure they're logged into their account in order to access this function. Once you've confirmed that, here's how to customize an email:
Head to Settings & General Controls " Forwarding/Caching. Make sure you enable Use Signatures, Canned Responses, and Precedence Control. Next, find the Send Messages as Templates slider. Set it to Off. Finally, look up your current settings and change your Daily Message Quota accordingly.
When composing a new email, begin by selecting Tools " Formatting Bar. From here, you can insert information directly into the message itself. For instance, you can display your website link near the top, followed by bullet points listing important items. And by clicking Insert Links, you can pull in links straight from Twitter or Facebook.
Once finished, hit Save Changes. Now try writing a template for future use. Simply replace placeholder words in the message with variables assigned to your actual data. For instance, let's say you want to promote a sale on your products. You can assign @sale_price and @product_name tags to store values representing the price cut and item being sold, respectively.
After formatting, hit File " Preview, where you'll see the changes reflected live in real-time. Hit Publish when satisfied, and you're good to go!
That's basically all there is to it. Of course, there are lots of little details you should watch out for and avoid getting flagged as SPAM. We recommend checking out our complete guide to avoiding Spam.
We hope you never encounter any issues with unwanted mails clogging up your inbox again!
If you're like me, your inbox is often filled up by hundreds if not thousands of messages. While it's nice that we have such advanced tools today for communicating via text, voice call, video chat, etc., there comes a time when sending one-on-one mails just isn't enough. Sometimes we want to communicate with people who aren't part of our close circle but don't know us personally. Or maybe some people are hard to reach due to their busy schedules. You've probably experienced this before where you had to contact several contacts at once through emails instead of calling them.
Sending mass emails doesn't mean you need to be annoying. In fact, mass mailing allows you to save time while still reaching out to as many people as possible within seconds. It also offers more control over your message than individual emails because you can customize things like subject lines, add attachments, insert links, use bold/italics/colors, create signatures, and much more. Here are two ways you can send mass emails.
How do I send bulk emails individually?
There are plenty of apps available online which allow you to compose emails quickly from templates. But why bother using those when you could simply open Google Mail (or any other popular webmail client) and write down your thoughts first. If you prefer doing so, here’s what you should consider about writing lengthy emails:
Keep sentences short—Use bullet points whenever possible. Long paragraphs take longer to read, and long sentences may look choppy when they’re broken into shorter ones. Also, try to keep words simple and avoid complicated sentence structures.
Write concisely—Avoid jargon and industry terms. Use layman’s terms. Keep sentences short and get straight to the point. Write only relevant information rather than including unnecessary details. The less wordy something is, the easier it will be to understand.
Be careful of grammar mistakes—Don’t go overboard with fancy language. When using slang, speak naturally. However, always proofread your work thoroughly to catch typos and errors.
Choose the right font size—The smaller the letters are, the harder they are to read. So choose fonts accordingly. For example, Verdana has small characters whereas Tahoma has larger ones.
Create bulleted lists—Bullet points help readers scan through your notes faster. Don’t clutter sentences however, especially if you provide detailed explanations.
Add images—Adding pictures helps break up blocks of texts. They can serve as calls to action too. Images are useful for conveying emotions, making comparisons, and adding humor. Avoid low quality photos though. High resolution images are best for clarity.
Try to reduce the number of attached files—Attachments slow down download speeds. Make sure to include important documents, presentations, videos, audio clips, spreadsheets, and anything else that needs to be accessed immediately. Otherwise, put everything inside body text itself.
How can I send mass emails without them seeing each other?
In order to ensure privacy, you'll have to set up filters for both personal and professional accounts beforehand. This ensures that no one outside your team will come across these emails unless necessary.
Here’s how it works. First, head over to Settings " Filters & Blocked Addresses " Create new filter. Then enter “TO:[email address]" and then type whatever addresses you wish to block. Next, click Create Filter. Repeat the same process for creating another filter called “CC:[email address]". Click Create Filter again. Now, select either Personal Block List or Professional Block List depending on whether you wish to block internal communication between professionals or clients. Once done, hit Save Changes. Finally, repeat the above steps for blocking unwanted visitors from accessing your account.
To enable filtering, follow Settings " Filters & Blocked Addresses " Edit existing filter... and check Enable automatic replies. After enabling this option, you can reply to everyone using automated responses. Just remember to replace [name] with whoever you'd like to respond.
You can also turn off reading receipts by following Settings " Accounts " Send Read Receipts " Turn Off under General tab.
What is the easiest way to send bulk emails?
When you have a large amount of data that needs to be sent to lots of people, sometimes it feels overwhelming. There are tons of options out there and most require you to pay money. We tested various methods and found that the simplest solution was actually free and hassle-free — Gmail. That said, here’s how you can easily send bulk emails via Gmail.
First, log in to your Gmail account. Head over to the Compose window by clicking the Plus (+) sign next to Email icon. From there, start typing the name of the recipient(s). Hit Enter after every person’s name and continue filling the blanks until you finish composing your email.
Once finished, switch back to the original window and scroll down till you find the Options bar below. At the bottom left corner, you’ll notice three horizontal dots. Hover over them and drag down to reveal Actions menu. Select More actions… now you can change Subject line, attach files, append labels, etc.
After saving changes, click Preview to view your email draft. Scroll down to the very last section titled Message and click Attach file. Choose whichever document format suits you best and upload your PDF document. When uploaded, you’ll receive a notification saying Document successfully added.
Now, let's say you accidentally deleted your attachment earlier. To retrieve it, hover over Attachment button located at the top middle panel and click Download.
Lastly, to prevent anyone from snooping around your email drafts, delete the default Draft folder and rename it to Trash. You can even hide it altogether by going to Menu " All Mail " Configuration " Folders.
How do you make a duplicates email to all other recipients or send someone a copy of an email with letting the main recipients see the group of mail list?
For starters, setting up filters for your personal and business email accounts would be helpful. With this tool, you can automatically forward selected emails to others (i.e. CC: or BCC: ) without having to manually retype all the addresses yourself.
Also, if you want to send copies of certain emails to others, you can use canned response feature provided by Gmail. Go to Menu " Labs " Canned Responses. You can create emails based on specific conditions, add signature, and specify additional fields. Simply highlight the desired content and fill in appropriate sections. Next, press Delete to remove extra spaces and then Apply Template. Lastly, select Forward it as Copy and click Done.
If you want to send duplicate emails to everyone on your CC list, you can use filtered folders. Open the settings mentioned previously and navigate to Labels section. Under Filtered Folders, check Duplicate Messages Only box. Do note that this method does not apply to BCCed contacts.
This article serves as a basic introduction to email marketing campaigns. As with most products, proper training is required before applying techniques described herein. Our aim is to offer reliable solutions for beginners. If you're looking to learn more, please feel invited to join our active community for feedback and suggestions.
You're probably familiar with "bulk" email marketing, where you can send one message to thousands of people at once. But what if you need to send a more personalized or sensitive message, like an invitation for an event or your resume to several companies?
Well, there are many ways you could go about sending this kind of email, but they all have their downsides. In this article we'll show you some simple tricks that will help you create customized bulk messages without breaking any rules.
First up is using conditional formatting (or smart mailers) to automatically insert content into specific fields based on recipient data. Next, we'll discuss hiding individual users from certain parts of the email so it doesn't look as though everyone received it—and finally, we'll talk about creating mass emails with hidden recipients. We've also included a bonus section that shows you how to add attachments to these emails too. Let's get started.
How do I personalize bulk emails in Gmail?
The simplest way to personalize a bulk email would be through conditional formatting. Conditional formatting allows you to change text colors, fonts, background images, etc., depending on the value of variables such as whether someone has read your email or not. It even works when forwarding emails onto other services. You can set up different conditions for each field. For example, let's say you want to make the first name bold whenever anyone receives your email. Here's how to do it:
Click Create rule... in the bottom right-hand corner of the window. This opens another new tab called Conditions. Select Has Attachment OR Subject contains. Then select either Email comes from or Sender address matches. Finally, click Add Field. Choose First Name from the list. Repeat this process for every person whose name you'd like to format differently. The final step will vary depending on which variable you chose; here's how it looks for us:
Now, whenever someone gets your email, their name should appear in bold. To see it work, try changing the subject line to something else. Click Send/Receive All to test it. If everything worked correctly, your recipient's names should turn blue.
If you don't know much HTML code, don't worry! Many web hosts offer easy installation packages just for conditional formating. GoDaddy does, for instance, by clicking My Account, then Hosted Sites & Applications. Scroll down until you find the option labelled Easy Web Site Editor, then follow the instructions on screen. Google Apps accounts often come with similar functionality built-in to Domains.
Another alternative method to apply conditional formatting is via MailMatic. Simply install the plugin, log in to your account, open Settings, and enable SmartMailer under Options. Once enabled, you can choose a category for your email that includes both subjects and addresses, then use the buttons next to them to adjust settings accordingly.
As mentioned above, you can use conditional formatting to color entire sections of your email instead of single words. Just remember that whichever approach you take, you must keep the overall tone of the email neutral for legal reasons. That means no swearing or offensive language whatsoever.
Conditional formatting isn't the only thing available, however. There are two popular alternatives worth mentioning: Using templates and smart mailers. Templates allow you to customize prewritten letters or emails for various situations, while smart mailers are tools designed specifically for bulk email campaigns. Both options are discussed below.
How do I send a mass email and hide recipients in Gmail?
Smart mailers, sometimes known as automated mailing systems, specialize in making sure that large numbers of people receive identical e-mails. They typically include functions such as auto-reply responses, file attachment support, scheduling delivery times, and more. Some even integrate directly with company databases.
Here's how to use a smart mailer to send a mass email to hundreds of employees:
Create a template (e.g., Invitation to Event), fill out the information for the invitees' RSVPs, and save it as a draft.
Go to your inbox and scroll down past the usual junk until you reach the More link. This opens up additional tabs to categories such as Promos, Updates, Forums, and Categories. Right-click anywhere blank in the left column and select New Group.... Give it a meaningful title, then drag it beneath Other Folders.
Select your template draft and press Ctrl + C or Edit inline. Find the Text box at the top of the page and paste whatever you wrote inside earlier. When finished, hit Enter again. Now, repeat steps 5-8 for each user you wish to email. Make sure to leave enough space between entries so you aren't adding extra lines unnecessarily.
Once you finish, right-click on the group label in your left sidebar and select Move Label.. Type in Mass Mailer in the search bar, check the radio button beside Apply labels across subfolders, and click OK. Lastly, head back to your main inbox view and type out the details of the campaign. Hit Send and wait for confirmation that it went through.
While bulk email marketers are handy for quickly delivering lots of emails, they may break some spam filters. So, before hitting Publish, ensure that your subject line uses relevant keywords so it won't end up caught by unwanted eyes. Also, make sure that you haven't used any profanity or otherwise inappropriate language in your email body. And always double-check your grammar.
How do I send a mass email individually in Gmail?
There are occasions when you might want to send off a mass email to a few individuals rather than a whole audience. Maybe you've got a small team who needs to collaborate over a common document, or maybe you're trying to notify a long list of clients about changes to your service. Either way, Gmail makes it relatively straightforward to craft a message that goes out to a handful of people.
To begin, compose your email, then highlight the part(s) you want to modify. Press Tab to move focus to the Address Bar, then enter the email addresses of those you intend to send it to. After doing this for each person, hit Shift+Tab to navigate back to normal mode. From there, start typing anything that was highlighted previously.
For example, if you wanted to replace the word "you" with "your colleagues," simply type "yourname." Your cursor will jump to the appropriate spot in the email, ready for editing. Use the arrow keys to navigate around the rest of the letter, then hit Return or Spacebar to continue writing.
This trick also works well for inserting lists. Say you want to write a paragraph explaining why you think your app idea is better than its competitors'. Start highlighting the points you want to make, then press TAB three times. A fourth time will bring up the Address Bar, allowing you to input separate paragraphs for each item.
Alternatively, you can combine this technique with conditional formatting. Highlight the items you want to alter, then hold SHIFT. Left-arrow key twice to go forward, then right-arrow four times to go backward. Release SHIFT to exit hypermode, then copy and paste whatever you highlighted after you made your edits.
However, note that you cannot edit plaintext documents within Gmail itself. Instead, you'll need to download them elsewhere. Luckily, most major cloud platforms (including Dropbox, OneDrive, Evernote, and others) provide apps that allow you to upload files and folders directly into your browser. Alternatively, you can browse to http://mailto:firstname.lastname@example.org, then input the email address of whoever you're contacting. Anybody receiving the message will receive it straightaway, regardless of whether or not they have Gmail installed.
How do I send a mass email with hidden recipients?
Sometimes you may want to send a confidential email to dozens of people, yet still maintain privacy. As described above, you can hide individual users from specific portions of the message by applying conditional formatting. However, this can result in clunky layouts if you have a lot of users. Another problem arises if you need to share the same email with multiple individuals, but they already have private profiles.
In this case, you'll need to employ a third tool called BCC. Bulk Campaign Creator (BCC) lets you define groups of recipients, then assign unique messages to each group. It also provides features such as scheduled deliveries, recurring sequences, and multi-language support. Best of all, BCC's pricing plan offers unlimited monthly credits and ease of use.
Download BCC and launch it. Under Tools, select Recipients Manager Toolbox. Search for BCC Customizable Message Builder and open it. Input the profile ID of the user you want to target. Browse to the folder containing the message you want to send, then select Multiple File Upload. Pick the desired file and proceed.
Next, switch back to BCC Main Window. On the far right side, select Groups. Navigate to the Profile dropdown menu and choose Set Up Messages.... Head to the Advanced tab and check Enable Scheduling. Hit Continue to close the wizard, then return to BCC Main Window. Now, select Create Batch Job..., followed by Run Script. Paste the script obtained from your previous tests.