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How do I send one email to multiple recipients?



How do I send one email to multiple recipients?


Sending emails to people who aren't part of your usual contact list can be challenging. You might want to add someone new, or perhaps just include some additional details about what they need to know. In either case, it's not always easy to come up with a good solution that will work for everyone on every platform.

This post explains how to use different methods (Cc & Bcc) to address several recipients within a single message. We'll also show you how to avoid accidentally sharing important information like credit card numbers.

How do I send email to multiple recipients from a single email form?

If you're working on something sensitive, it can sometimes feel safer by sending separate messages to each recipient rather than trying to combine everything into one long thread. The downside of this approach is that if anyone else reads these extra copies of the message, they could see all kinds of private info.

The easiest way around this problem is to create two versions of your original email—one personal copy and another "form" version. Then you can forward both messages separately with a few clicks. This method works well because no-one else has access to your second set of addresses when forwarding takes place. So as long as you don't click Reply All, no-one should ever see where these forwarded messages came from. If you've never used this trick before, here are instructions for doing so.

To get started, open the first message in your inbox. Click More actions at the bottom right corner. Select Forwarding and POP/IMAP. Here you can choose whether you'd prefer regular mail servers or webmail providers such as Google Apps. Choose whichever option suits your needs. Next, enter the names and email addresses of your intended recipients under To field. Type Subject line and Message body however you wish. Finally, select Send now or Save draft...and hit Done.

Now repeat the same process above but replace "forwarding@domainname.com" with whatever domain you actually sent out to those folks. For example, if you sent a test email to bob@gmail.com then change the To field to smith@yahoo.com. Once you have finished editing the message, select Forward again, but instead of clicking Send Now make sure you check Always save draft. Your changes will automatically apply whenever you go through this step.

Once you finish setting up your forwarding rules, any time you compose a new email with the Subject line "@bob @gizmodo", Gmail will look through its filters and find the relevant entries in your incoming folder. It will automatically fill in the To field based on the email addresses you added earlier. When you press Submit, your outgoing message will appear exactly the way it would if you had emailed only bob. There are no more surprises!

How do you send an email to multiple recipients with one name?

Another common challenge is having too many people receiving your email and wanting to respond with their own ideas. Maybe there are three colleagues who need input from others while another person wants to offer edits. Or maybe you want to give individual feedback to each member of a group. Whatever the scenario, we recommend creating a template email and filling it in individually for each recipient. That way, you won't lose track of who said what.

For example, say you want to write a letter to a bunch of friends asking for recommendations on which movies to watch over Thanksgiving break. First, type up a general note containing basic facts about yourself ("I'm Bob, 28 years old") and who you're addressing ("Dear Friends"). Now, for each friend (or family member), paste in their specific information. As you type, remember to keep tabs on who asked for whom. Also try to avoid including superfluous comments like "Hey guys!" or "Hope y'all are having fun." These things may sound funny, but you never really know who's reading your stuff until they start responding back anyway.

Here's how to take advantage of BCC in Gmail: Go to the main page of your account, scroll down to Compose windows and pick New Email window. Paste in the text you wrote earlier. Under Other Settings, click Add people and follow the steps below.

Name: Enter a name that describes the content of the email. Leave the rest blank.

Address book: Check the box next to Yes, import my contacts.

Email: Fill in the Address field with the email addresses of your desired recipients. Remember to remove unnecessary commas between each entry. Don't worry if you forget somebody's address—Gmail will prompt you to add it later. Just leave it alone if you haven't received any responses yet.

CC field: CC stands for carbon copy. Put a comma after each address except yours.

BCC field: BCC means blind carbon copy. Unlike CC, you cannot edit this section once you've entered multiple recipients. Simply put, BCC refers to copying certain groups of individuals while leaving other parts of the conversation visible to others. Use BCC sparingly though, since it doesn't let you control who sees what.

Next, highlight all of the addresses you copied and hit Ctrl+A. Head to Format " Manage Styles and Fonts. From the dropdown menu beside Text Style, select Bold. Do this for all of your BCCed addresses. They should instantly stand out against the non-bolded standard replies.

Now that your BCCed notes are formatted correctly, head to Edit " Preferences. Scroll down to the General tab and uncheck Show preview pane. Hit OK and you're done! Every time you receive a response, you'll see your BCCed recipients pop up in the reply window. No more confusion!



What is the best way to send an email to multiple recipients?

In the old days, you were stuck writing lengthy letters filled with paragraphs upon paragraphs of boring text. Thankfully, technology allows us to communicate faster today thanks to modern platforms like Twitter, Facebook Messenger, Slack, etc. However, our brains still crave eye candy. People often enjoy looking at pretty graphs, colorful images, and videos alongside news articles, blog posts and social media updates. Unfortunately, most email clients don't provide much flexibility in formatting. That's why we highly recommended taking full advantage of tools like MailChimp, AWeber, ConstantContact, and Hightail. These companies specialize in building responsive landing pages tailored specifically to your audience and business goals. By combining words with graphics and video clips, you can engage readers better and boost conversions. Even better, all of these services allow users to customize templates to suit their preferences. With a little bit of effort, you can quickly tailor a newsletter to fit hundreds of audiences seamlessly.

When composing a new message, simply log onto the service of choice and use any available editor. Most editors support features like tables, charts, buttons, and icons. Some even integrate data feeds from popular sources like Google Analytics, Salesforce, HubSpot, and WordPress. Afterward, attach the document to a new email and forward it to your subscribers. Because these documents contain elements that require unique layouts, they typically perform quite well in terms of readability and engagement rates. Plus, the ease of customization makes it simple enough for anyone to use.

How do I send a form to multiple recipients?

Sometimes, you need to collect answers from lots of people at once. Maybe you created a survey online or ran an interview via Zoom. Either way, it's annoying to manually send forms to dozens of people. Luckily, there are services designed explicitly for collecting large amounts of data. Popular examples include SurveyMonkey, Poll Everywhere, and Vexcel. Before submitting anything, make sure to review the company's privacy policy to ensure that your questions remain anonymous. Otherwise, fill out as many forms as possible and submit them directly to the site. This saves you countless hours of manual labor.

You can upload files, photos and PDFs, or just answer yes / no questions. One thing worth noting is that you can view reports generated by these services in real-time during surveys. This feature lets you monitor progress easily. Feel free to experiment with various question types until you discover what works best for your particular project.

After completing a survey, you can download a.CSV file straight to your desktop. Alternatively, you can request a link to your results via email. Keep in mind that these links expire after 30 minutes. To prevent abuse, ask participants to sign-in before downloading any critical information.

These solutions are ideal for small businesses interested in improving customer satisfaction or conducting research projects. But if you run a big corporation, there's probably already software built expressly for handling similar tasks. Try searching for "[your industry] questionnaire tool," and you should turn up plenty of options. Of course, you can also DIY by hiring freelancers who specialize in eForm creation. Lastly, you can consider using Microsoft Forms if you plan to distribute thousands of documents per month.

Email is great, but it's not always ideal. Sometimes you want to share something with a select few that won't see your entire address book or contact list—or perhaps you just have too many emails at once for your inbox.

Fortunately, there are ways around this problem if you know how to set up CC or BCC (carbon copy/blind carbon copy) field in Microsoft Office programs like Excel, Word, and PowerPoint as well as popular webmail services like Gmail and Yahoo Mail. We'll walk through both options below.

How do I send a BCC email to multiple people?

When you're sending out sensitive information via email, especially when it involves money or personal data such as health records, credit card numbers, social security number, etc., sometimes it can be best to keep those details private so they don’t fall into the wrong hands. That’s where blind carbon copy comes in handy. It allows you to send out an email from someone who has their own email account and doesn’t need to sign on to any shared mail client or cloud service. Instead, all the recipient sees is an email with only the sender’s name attached.

If you’re familiar with BCC, then you probably already know about its limitations. For example, you may receive tons of messages every day that require a response, which means you could end up missing some important ones because of how often you check your mailbox. To avoid this issue altogether, we recommend setting up BCC addresses for everyone involved so that they never miss anything.

Here’s how you create new BCC contacts in Outlook:

Go to File " Info. You will find Account Settings under Email Options. Click Manage Accounts. A pop-up window should appear asking whether you would like to add another email account. Select Add Another Email Address. This opens up a new screen. Enter your new email address along with the password and click OK. Your second email account will now open up right underneath your current email settings. Go back to the previous page, scroll down until you reach My Other Services, and look for Send & Receive section. Under the Email tab, you will see two sections labeled Personal Document Folder and Business Email Template Folders. Choose the latter for your New Items folder. Now go to Tools " E-Mail Signature Manager and drag the signature text box over to the bottom part of the main toolbar. Next, double-click on the signature text box and change the dropdown menu next to From to Other Senders. Change it to BCC Only. Finally, go to Edit " Preferences... " Signatures and choose Default signatures. Then make sure that the BCC option is ticked off when choosing default signatures.

Now whenever you compose a message, BCC will automatically fill everything else except the To line. And since no one needs access to these emails, this way you can easily filter and sort through hundreds of incoming mails while staying safe from spam attacks.

You can also follow the same steps above to configure BCC in Google Contacts. If you prefer to use Gmail instead of Outlook, here’s what you need to do:

Click on Compose. In the resulting popup window, type your first name followed by @ symbol, and last name separated by comma. After that, enter your full email address including the “@gmail.com" portion. The next step is to repeat the process again but replace First Name and Last Name with Full Name. Now simply hit Enter. Once you finish entering all your names, hit the Send button. Remember to turn on BCC after clicking the “send” icon next to BCC field on top of the message composition window.

In addition to BCC, you can also assign different labels to individual recipients within a single email thread. Here’s how:

Open the message containing the person(s) you wish to label. When composing the message press Ctrl + Shift + N to bring up the new blank message dialogue. Type in the name of the intended recipient(s). Hit Return to launch the search function. Find the desired contact, highlight their name, and left-click on it. A small pop-up bubble should appear near the cursor indicating that you've selected the correct target. Right-click anywhere outside the message body and choose Labels… from the menu. Create a new label by typing it in Label Name field, optionally selecting a color for easy identification. Make sure that Apply label to current conversations radio button is checked. Lastly, click Ok to save changes. Repeat the procedure for all targeted individuals.

Using BCC might take a little longer than having everyone directly listed in the To field, but it’s worth it considering the extra safety measures. By doing so, you ensure that even if anyone were able to get hold of your emails, they wouldn't be able to figure out who sent them unless they start digging deep.

Can I use BCC to send mass email?

Blind Carbon Copy isn’t exactly meant for mass communication. However, if you really insist upon having thousands of recipients receiving one particular piece of info, then BCC may work better than direct listing for certain situations. But before trying that method, consider the following things:

Emails tend to get flagged as SPAM more quickly when distributed via BCC. So if you plan to use BCC to distribute bulk emails, remember to whitelist your BCC addresses beforehand.

Mass mailing is generally frowned upon nowadays due to potential privacy violations. Even though most major companies have official policies regarding this practice, it remains against the law in several countries. As such, if you’re going to use the BCC approach, please exercise caution.

It’s actually easier to manage large groups using BCC rather than listing them individually in To lines. Also, you can apply specific filters based on each recipient’s role. For instance, you can have separate BCC folders for HR, finance department, marketing team, sales reps, etc. Allowing employees to subscribe to a common feed is also a good idea.

How do I send an email to the same BCC list?

This scenario happens quite frequently among business owners, freelancers, entrepreneurs, and others whose jobs involve running websites or blogs. They usually run several sites or accounts linked together, meaning that sharing links between them is essential. Unfortunately, copying and pasting links across platforms gets tedious. Thankfully, there are solutions available online. One of them requires registering for free with the website http://www.massemailer.net/.

The site offers users three methods to perform BCC operations. There’s Mass Emails, Bulk Link Copier, and Web Forms. Let’s discuss each in detail.

First, let’s talk about Mass Emails. With this tool, you can either upload files or paste URLs into the designated space provided. Within seconds, you’ll receive responses showing the status of each submission. Furthermore, you can view stats related to overall processing time, successful submissions, failed attempts, total requests made, average size of attachments, etc.

Bulk Link Copier works similarly to Mass Emails, yet it focuses solely on copying links throughout various domains. What makes it stand apart is that it provides additional features such as tracking link sources per domain and sorting results according to URL pattern, hostname, extension, protocol, etc.

Lastly, Web Forms gives you the ability to collect emails via forms embedded on your blog or website. Using it is pretty straightforward. Simply visit the website mentioned earlier and register for free. Then, install the plugin on your WordPress dashboard. Creating a form consists of four simple steps: 1.) Setting Form Properties 2.) Adding Fields 3.) Designating Field Names 4.) Publishing the Results

Once published, visitors interested in participating in the survey can complete it by submitting their answers in the appropriate field. Before publishing the result, however, make sure to adjust the permission level for the user. Otherwise, he or she will not be able to proceed beyond the question.

How do you BCC a group of people?

As discussed previously, BCC is typically used to send confidential documents amongst parties that needn’t meet face-to-face. However, if you ever feel uncomfortable meeting in person, you can still communicate privately using BCC. Just think of it as using a phone call system.

For starters, you must determine whether everyone wishes to participate. If yes, then invite as many people as possible. Next, decide on a date and time that suits everyone best. Agree on a place that’s accessible for everyone. Be sure to provide directions ahead of time. Lastly, prepare questions that everyone wants answered during the session.

Afterwards, gather everyone together and ask for feedback regarding the event. Ask them to give suggestions on how to improve the experience. Keep in mind that BCC prevents participants from knowing who received the invitation, thus avoiding awkward moments.

Finally, keep in mind that BCC does come with some disadvantages. It takes much longer to carry out tasks involving numerous recipients compared to manually adding them one by one in To lines. Therefore, if you intend to use BCC to exchange ideas amongst colleagues or friends, try to limit yourself to five or fewer.

When you want to share something with your friends, it’s usually easier if they all receive it at once. For example, when sending emails for group events like birthdays or holidays. But how can we make sure that everyone gets their own copy while keeping our inboxes neat? Thankfully, this is easy—you just need to know some tricks.

There are two ways to do this depending on whether you use Microsoft Office 365 (Outlook) or Google Chrome Mail (Gmail). Let's start by looking at the method used within Microsoft Office 365.

In outlook 2007-2010, 2010-2013, 2013-2016, 2016 onwards, open up compose window as shown below:

Then click on "More Recipients" from the dropdown menu next to "To." You will see options such as yourself, contacts, distribution lists, etc. To add another person to these list, simply enter his/her name under the respective field. Once done, hit Enter. This will then bring up another screen where you should now be able to select additional people. The process may vary slightly across different versions of office but essentially what you're doing here is adding new recipient(s) into existing distributions.

Alternatively, you could also go about this through the mail composer itself. Here's how:

Open compose window as per previous steps above.

Click on “Quick Compose” tab located towards top right corner. It looks similar to ribbon interface found in Word. Now scroll down till you find Distribution Lists section. Click on that. A pop-up box would appear which has three tabs - QuickCompose, MyDistributionList & Add People. Select QuickCompose.

Now, you'll notice that many entries have been added automatically. These include things like BCC (blind carbon copying), CC (carbon copy), Reply All, Send Later, Draft…etc. If you don't find any entry related to distribution, first check out who already exists in the distribution list. Then, create an extra distribution called anything else except for those mentioned above.

Once done, repeat step 4 again but instead choose Create New List...from Distribution Lists menu. In the popup dialog that appears after clicking this option, type in whatever name you want to call your newly created distribution. Then follow steps 5–6 again.

This time around, however, you'd only get an extra blank line in between every distribution listed inside your newly made distribution. So if you wish to insert someone manually, you could always add him/her via text editor. Just highlight that empty space, press Ctrl + V to paste desired contact details and save changes.

Is there a limit on the number of recipients in Outlook?

Yes! There is no hard rule regarding limits set by default software applications. However, most modern softwares offer users the ability to change the size of their address book. While changing the settings might not guarantee availability of unlimited numbers, it certainly helps.

For instance, say you've got 1,000+ addresses stored in your email account. Setting aside any spam filters installed, let's assume that you have enabled maximum 1000 recipients allowed per message sent. As long as the total number of recipients exceeds 1000, you shouldn't encounter any issue. Moreover, you can still opt for third party tools that allow users to manage large volumes of email accounts efficiently. Try Rapportive or Unroll.me.

If you're using Gmail, setting up bulk mailing feature is pretty straightforward. On the left side panel, there's an icon showing "Bulk import". Clicking on it brings up a simple form where you could either upload CSV file containing email ids or pick individual names from your Address Book. Checkout Zapier integration guide [No Longer Available] for detailed instructions.

How do I send an email to 500 recipients?

You have several workarounds available to accomplish this task. One way is to split your original email into smaller chunks. That means you could potentially send separate messages to groups of 250 recipients each. Another trick involves creating a master distribution list and assigning specific sublists to various members. Alternatively, try using SMTP relay service.

Note: Using Relays Service comes with its fair share of risks. Make sure you research thoroughly before proceeding further.

How do I send an email to more than 500 recipients in Gmail?

Setting up Bulk Imports in Gmail is relatively straight forward. Go to Settings > Forwarding and POP/IMAP > Manage Spam Control > Enable Sending Large Emails. From here, configure the amount of recipients allowed per message as well as the corresponding labels. Remember though that you must never exceed 10,000 recipients per domain. Also, ensure that you enable both Allow larger sender IDs and Max incoming mail rate restrictions.

Another way is to take advantage of cloud services offered by companies specializing in providing reliable solutions for big data processing and management. Services like Amazon Web Services, Rackspace Cloud Hosting, Digital Ocean come with free tier plans allowing users to connect hundreds of email clients simultaneously. They often provide flexible pricing models based on usage requirements.

However, keep in mind that these services aren't suitable for small businesses and individuals looking for quick fixes. Despite being cheaper than dedicated servers, cloud hosting is generally quite expensive because of high maintenance costs associated with virtual machines running 24x7 (24 hours a day 7 days a week). Most importantly, performance issues and downtime are common problems faced by end users. Therefore, it's best to stick with alternatives provided by major providers like Hotmail and Yahoo! Mail.

How do I send one email to multiple recipients in Outlook?

Using Rules in Outlook is definitely the easiest and fastest solution to achieve what you desire. Assuming you haven't configured rules yet, that's probably why you're struggling with the same problem. Follow these steps to fix it:

1.) Open 'Rule Wizard' by going to Home Tab > More Commands > Rules Manager...

2.) Choose Move Message Based on Condition...and then click Next until prompted to fill in Rule Criteria. For starters, leave everything unchecked apart from Priority Tags. Then, click OK to proceed.

3.) Under Actions, look for Move Message...again, choose Move Message Based on Condition...then check Replace Existing Messages. Finally, input criteria according to the following format: Subject contains X and Sent To includes Y.

4.) Lastly, give your rule a descriptive title and save changes. Repeat steps 3&4 until completed. Please note that there are certain limitations imposed upon the number of conditions you can apply to a single rule. Henceforth, avoid combining too many together. Otherwise, you risk encountering errors.

Do remember to assign useful tags so that sorting becomes much easier later on. Some good examples of tagging are: High priority, Low priority, Urgent, Important, Not urgent, Not important.

That said, there are times when you may require moving thousands of messages at once. Fortunately, this isn't difficult nor very costly. Instead, utilize services offering batch transfer features commonly referred to as "email marketing apps". Examples include OptinMonster, ConstantContact, Get Response Email Marketing Software.

Email is a convenient way for you to share information with others. But at times, it's not always possible to copy everyone on the message. If your boss wants to know about something that affects all employees but only needs their input, or if you're trying to get feedback from hundreds of people, there are two options available—CC (carbon copy) and BCC (blind carbon copy)—to help you out.

Both CC and BC have similar functions but also work differently in different situations. Let us take a look how they work and which ones should be used when.

How many recipients can I send an email to in Outlook?

In terms of numbers, most users will probably want to use either CC or BCC field depending on what they need to accomplish through emails. The number of recipients depends largely on who you're sending messages to.

If you're contacting just 10 individuals, then CC would suffice since those contacts won't see each other. However, if you're dealing with hundreds of people, BCC might be better because all participants don't necessarily require to read every line. Sometimes, receiving updates via BCC is enough, especially if this group isn't very close to you.

Also keep in mind that BCC doesn't allow recipients to reply to the sender directly. In such cases, make sure to choose CC instead.

How do I send an email to more than 500 recipients in Outlook?

When working with large groups, Microsoft 365 offers excellent flexibility thanks to its ability to handle huge amounts of data. To achieve this feat, the software provides tools like Distribution Lists (DLs). They let you create lists of people within your organization, as well as outside. This feature makes it easy to distribute emails to specific sets of recipients while keeping everything organized.

You may wonder why these tools aren't offered by default, considering how useful they could be. It's true, however, that setting up DLs requires some extra effort, so Microsoft decided not include them by default. You'll find the option under Mail " Options " Rules & Alerts tab, where you can set rules based on various conditions.

Once you decide to go ahead with creating distribution lists, here are some things you should consider before doing so. First off, remember that anyone on your list has access to view any content sent to them via BCC. So, think twice whether having more eyes on certain documents really matters for you. Also, consider whether you want to assign tasks to members of the list based on the contents of the message. For example, if you plan to give someone else responsibility over finding new candidates for a job opening, then you should definitely enable viewing the message.

Finally, bear in mind that adding too many people to a particular list could slow down your overall system performance. That said, we recommend testing several distribution lists until you figure out which works best for you.

How do I send an email to more than 100 recipients in Outlook?

As mentioned earlier, BCC allows you to add numerous recipients per message, even though they won't receive notification once you hit Send button. As long as no sensitive info is shared among these contacts, this method is okay.

But again, it's good practice to limit the amount of people added to BCC lists. Otherwise, it could lead to unwanted spammy behavior.

For instance, imagine you've got a newsletter aimed at attracting potential customers. And suppose you've managed to attract thousands of subscribers, including friends, family, colleagues, etc., all interested in checking out what you offer. Now, you'd love to inform them about products and services changes, but you don't want them to bombard your inbox with unnecessary mails.

In this case, it'd be wiser to split your mailing into smaller batches. Create separate lists for subscribers of varying degrees of importance and direct relevant news to them accordingly. Plus, BCC lets you send bulk emails easily, so you won't feel overwhelmed by the task.

Keep in mind that you can still use BCC with larger groups, although it often comes with drawbacks. One downside is that whenever you change the names on a BCC list, recipients must re-enter their addresses manually. Another issue is that people on BCC often tend to forward the message to their own personal address, thus cluttering your main mailbox.

To avoid both problems, ensure you select proper recipients beforehand. Make sure they're trustworthy and willing to follow your guidelines regarding privacy. Afterward, simply instruct them to delete copies of forwarded mail right after reading them.

How can I send an email to more than 100 people?

The simplest solution here is to write individual emails to everyone on your BCC list. While sometimes this approach seems overwhelming, it gives you full control over the process. Once you finish writing, save drafts for future reference, and check your grammar. Then, attach files, images, and links as needed. Finally, click Send Email and wait patiently for replies.

However, if you prefer something quicker, you may try using Outlook Groups. These handy features come preinstalled with Office 365 subscription plans. With Group Tools enabled, you can invite people to join existing teams, chat rooms, events, etc. Using them is simple, straightforward, and free.

You can open Settings (the cog icon) " Control Panel " All Programs " Microsoft 365 apps " Groups. Here, switch to Teams tab, scroll down, and tap + New Team. Choose Name, enter desired password, specify team description, and pick colors. Next, type the name of person(s) you wish to invite and press Continue. A pop-up window will appear asking you to confirm membership request. Click Accept to proceed further.

Afterwards, you can start inviting people to your newly created group. On the left side of the screen, under Members section, tap Invite People " Add Member. Enter recipient email addresses separated by comma, followed by Return URL. Lastly, select Start Chatting/Inviting (depending on what you want to happen next), enter additional details, and click OK.

Note: By enabling auto-acceptance, you can skip confirming requests yourself. Just head back to the previous page, turn off Require confirmation, and replace Continue with Confirm Membership.

Do note that joining a group takes time. Depending on your internet speed, waiting period can vary between 5 minutes and 24 hours. Therefore, it's wise to test joining capability first.

What if you forgot someone's address? No problem! There's an alternative way to manage your team chats. Go to Edit " Manage Participants. From here, enter contact details and edit anything else you deem necessary.

Now you understand how BCC and CC work, what factors you should consider when introducing it, and ways to effectively utilize both methods. Hopefully, you found this guide helpful.

While it's important to learn about BCC and CC, remember that email communication is much more complex than that. Don't forget to review our guide on common mistakes made during online correspondence.

Email is the most basic way for communication. The ability to "reply all" can make it even better, but sometimes that's not possible if certain individuals are being excluded from replies or need extra information included with your message.

Here’s how to send emails to multiple recipients in Microsoft Office applications such as Word, Excel, Access, PowerPoint, and Outlook.

Send an Email To More Than One Recipient In Gmail & Google Apps Accounts

You can use BCC (Blind Carbon Copy) field when sending out an email to up to 25 users at once. This feature allows users who haven't been added to the CC (Carbon Copy) list to receive messages separately. If you're working within Google Apps accounts, this number may be limited to 10.

However, it should work fine if you have only two or three people you want to add to the BCC group. As long as they don't mind receiving their own copies of the mail rather than having it sent to everyone else, it will probably be sufficient.

To add someone to the BCC list:

Go to Settings from the top menu bar. Then click on Forwarding and POP/IMAP tab.

Click Add another address under Send Mail as... select either From a web page or Using SMTP.

Enter the required details like name, email address, etc., then hit Save Changes.

If you wish to remove someone from the BCC list, simply go back into settings and change the relevant option.

For those who would prefer to skip these steps, here’s what to do instead:

Select the same forward setting mentioned above. You'll see the following screen where you can type in a new email address directly.

Type “BCC [name]” into the Subject line. Click Send. Your chosen individual(s) won’t get any notifications about this email, so keep things simple.

In case you'd like to set limits on who can access BCC addresses, check out our guide detailing how to block email addresses in Gmail.

How Do I Send An Email To Multiple People Without Them Seeing Each Other?

The beauty of BCC is its simplicity—it doesn't require advanced knowledge of email etiquette. However, some people still find themselves confused by it because of the lack of visual cues between the different versions.

When you create a new BCC entry, you’ll notice that the text isn’t highlighted as though it were part of the primary copy of the email. Instead, the additional entries appear grayed-out unless they've actually received the copied email.

This makes sense since BCC subscribers aren't meant to know which other recipients were also tagged in the original message.

Also, remember that anyone who receives the copied version of the message will also be able to view the others' names. So, make sure you trust whoever you share that info with!

A few years ago, Microsoft introduced a built-in function called Hold Messages, which gave users the option to hold selected messages until later dates. It was similar to archiving items via Outlook filters. Unfortunately, this has now been removed due to security concerns.

While this tool does allow you to delay delivery of specific emails, it comes with caveats and limitations. For example, you cannot choose to archive multiple messages together in batches.

Instead, you must open each item individually in order to mark it as held. Also, archived items can no longer be forwarded to other parties. They just sit inside the inbox until deletion day arrives.

So, if you’re looking for something less complicated, try creating separate labels in Gmail and assigning one label per intended recipient. That way, you can easily sort your conversations by sender.

On the downside, you might run into trouble if you accidentally delete a labeled conversation while trying to clean up older messages. But overall, it works well enough.

Is There A Limit On Email Receivers In Outlook?

There is technically no upper limit to BCC recipients in Outlook 2007, 2010, 2013, 2016, 2019, and 2021. These programs simply treat BCC lists as folders. Thus, it’s up to you whether you want to include hundreds of contacts in your outgoing messages.

Outlook 2003, however, places a restriction of 50 BCC recipients. After that point, you’ll encounter problems opening the file.

Fortunately, Outlook 2007, 2010, 2013, 2016, 2019, and 2020 provide several useful tools that help manage large mailing lists. With these options, you can control who sees whom, track views, and monitor incoming emails.

We recommend installing the free MailTrack 3 plug-in so you can always stay aware of how many times your emails are opened. Otherwise, you could end up giving away sensitive data to unknown individuals.



How do I send an email to more than one recipient without them knowing?

CC Me And Bcc Everyone Is Easy Way

It's easy to understand why many people struggle with BCC. While it sounds great in theory, implementing it correctly takes practice. Thankfully, there are plenty of ways to accomplish this task.

One of the simplest methods involves splitting up lengthy threads into smaller sections. By doing so, you save yourself time and energy while ensuring that important information remains intact.

Alternatively, you can consider adding comments to your emails. Although this requires a bit more effort, it gives readers a chance to learn more about your thoughts before deciding whether or not to reply.

As far as Outlook goes, it automatically adds notes to every outgoing email. When composing a new message, you can right-click anywhere in the body and uncheck Hide comment box. Doing so removes the note, allowing room for additional text.

Another method includes placing links inline in emails. Not only does this look neat, but it helps break up content and keeps everything organized.

Lastly, you can avoid confusion by keeping your entire BCC list handy and including relevant contact numbers whenever necessary. Don't forget to highlight key points during discussion breaks.

That said, take care not to overuse BCC. It can become annoying to constantly hear about updates from various groups. Remember that emails, unlike phone calls, rarely contain much personal information. Therefore, feel free to share news and opinions freely.

Keep in mind that BCC fields are primarily used for distributing bulk correspondence to numerous individuals. Sending emails to five friends shouldn't involve BCC anymore.

But if you ever come across a situation where you think BCC is appropriate, here are a couple rules to follow:

Don't use BCC for general announcements.

Only tag people whose input is essential to the outcome of your message.

Consider separating private channels from public ones.

Always double-check that your recipients are happy before hitting the button.

Do you often deal with BCC issues? What solutions do you suggest for avoiding headaches? We appreciate hearing feedback in the comments below!

If you've ever tried to send out an email to more than one person, you probably know that it can be tricky. If you're sending the message directly from your computer or phone, you'll have no trouble—but if you need to share with someone who uses Microsoft Office 365 (or another client), things get hairy fast.

In this article we look at how you can send emails to multiple people simultaneously while keeping their inboxes private. First up is Windows 10 Mail, then Google's ubiquitous gmail app. We wrap up with some important points about hiding email addresses in groups on Outlook.com. Let's dive right in!

How do I send email to multiple recipients in Gmail?

First off, let's take a quick look at how to add and delete BCC lines in Gmail so you can see what these extra address options are for. Here's how:

Open any new mail window by clicking the Compose button on top left corner.

Click "More" next to Send-to field and select Add mailing list...

From here, you can choose which lists you want to receive mails sent to those addresses. You may also create a brand new group for yourself, but that will not work because Gmail does not allow users to send emails privately to themselves.

Note that you cannot use CC and BCC fields together for privacy reasons. In fact, they don't even appear as separate fields when composing messages in Gmail. For example, if you type two different names into the To field and hit enter, both addresses will go to sender instead of only one recipient specified in the CC/BCC field. The best option would be to split them up manually before starting compose mode.

To remove an entry from the Send-to dropdown menu, click More beside it again and select Remove mailing list... From here, follow similar steps like adding new ones.

How do I send one email to multiple recipients individually without them seeing each other?

Unfortunately, there seems to be no easy solution for this problem. As mentioned above, there are certain limitations placed on BCCs specifically due to security concerns. This means you won't be able to forward an email to several people via BCC and keep their inboxes private. However, you can still achieve the goal of delivering the email separately in many ways.

One method involves creating filters based around keywords or search strings. But since most people aren't familiar enough with filters to make good use of them, this might prove difficult for beginners. Another option is setting up forwarding rules within your own domain. That said, doing this could cause problems with your outgoing server settings, so proceed with caution. Finally, you could try using third party services such as Email Replies [No Longer Available]. These tools offer similar functionality, but require payment to access premium features.

Here's our recommendation: Before publishing sensitive information, it's always wise to double check all possible solutions beforehand.

Emailing large groups often poses its own unique challenges. Sometimes it makes sense to break down the task further into smaller chunks, giving everyone specific instructions to complete a step along the way. Otherwise, you risk having too much spammy stuff clog up your entire team's inboxes.

For instance, maybe you'd rather set up a weekly meeting where the whole department gathers to chat about upcoming projects. It doesn't matter whether employees join in live or listen to recordings later, as long as they know what's going on. A tool called Cozi offers this capability natively through its calendar feature. All participants simply sign up once for free, then they can invite others by sharing links to the relevant events page, regardless of time zone differences.

The app lets you assign tasks to attendees, plus change details if necessary, including who should attend. Afterward, guests can opt to view the event summary after joining online or download it to read later. They can also leave comments if needed. Once everything goes according to plan, you can export the data and print hard copies — something that isn't possible with Zoom calls alone. Meanwhile, employees who prefer listening in can watch the recording afterward.

Is there a way to send the same email to multiple recipients individually without them seeing each other?

Yes, there is. Unfortunately, it requires quite a few tricks and tweaks to successfully pull it off. One popular trick is using Yahoo Mail aliases, which used to be available to non-paid accounts back in 2010. Nowadays, however, you must pay $6 per month to enjoy this feature. Alternatively, you could try using custom domains associated with your company name. Or perhaps you just want to avoid dealing with annoying ads altogether. Then you should consider signing up for ProtonMail, a secure encrypted email provider.

Now that you understand how BCC works, let us show you how to use them properly.

Outlook Groups

Microsoft recently added support for BCC in Outlook Groups. Since it was introduced in early 2019, however, it has been limited to internal distribution only. And unlike regular BCC usage, this function allows members to receive individual copies of newsletters. Moreover, they can reply to threads without worrying about clogging up anyone else's inbox.

It's worth noting that Outlook Groups' ability to distribute emails privately comes at a price. Users must subscribe first, then they can join the group and start receiving updates accordingly. Also, the service costs money monthly. Lastly, the process is slightly convoluted compared to alternatives. So if you decide to give it a shot, please bear the following points in mind.

1. Create a New Account

You can either log into your current account or open a fresh profile. Either choice leads to the creation of a new folder under My Stuff labeled With Your Name. Inside you'll find various files related to your subscriptions. Click Show Subscriptions to expand the pane on the left side. Here, you can review existing plans, switch between paid and unpaid versions, or cancel them entirely.

2. Sign Up for Outlook Groups

Once you finish reviewing your subscription choices, visit the Settings & Privacy tab located in the upper right corner. Scroll down until you reach Subscription Management section. Next, click Get Started and scroll down to Find Your Folder. Choose With Your Name from the dropdown menu, followed by Create Folder. Confirm with OK.

3. Join Groups

Your newly created folders contain a variety of content. Right now, we care about one named With Your Name. Double click to open it. On the left side, click +Join Group. Enter your username and password, then confirm with OK.

4. Start Receiving Newsletters

When subscribing to an external newsletter, you'll encounter a prompt asking if you want to automatically receive your favorite publications. Select Yes, continue, unless you wish to unsubscribe immediately. Note that you can edit this decision anytime.

5. Stop Relying on Default Folders

As mentioned earlier, you can customize your default mailbox location by opening File Explorer and navigating to Organize " Folder Options " View. Under General tab, uncheck Hide protected operating system components. Follow the steps below to apply changes.

Next, head over to HomeGroup tab. Check Delete homegroup shortcut box, then press Apply.

6. Disable Automatic Delivery

With automatic delivery enabled, you'll begin getting newsletters right away. To stop this behavior, disable Auto-delivery in Site Collection Administration panel. Head over to System Preferences " Security & Privacy " Local Accounts " Advanced Sharing Center " Manage Other User Profiles. There, locate Autodeliver and turn it Off.

7. Block Unknown Senders

By default, Outlook includes a filter that blocks unknown senders whenever you attempt to send an e-mail. While useful, this feature prevents you from receiving responses to your messages. Fortunately, Microsoft made it easier to toggle blocked senders. Just navigate to Contacts " Blocked Sender List. By selecting Edit Filter Rules..., you can block specific addresses indefinitely.

8. Enable Message Previews

While helpful, message previews might annoy readers when viewing long documents. Try disabling them from Control Panel " Ease of Access Centre " Display.

9. Customizing Ribbon Shortcuts

Some functions are buried deep inside menus. Luckily, you can easily bring more common actions to the main ribbon interface. Simply highlight the desired icon, hold Shift key, and drag it onto the bar at the bottom. Release the mouse when done. Repeat as necessary.

10. Use Quick Actions

Quick Action buttons accessible through keyboard shortcuts help speed up workflow considerably. Press Ctrl+Alt+P to display popouts containing commonly performed operations such as Mark as Read, Move Messages, etc.

11. Save Time When Creating Emails

Whenever you write an email, remember to save frequently edited drafts. Doing this will ensure that every draft contains exactly what you intended. Plus, you'll never lose track of ideas accidentally deleted during editing.

12. Change Font Size

A lot of text editors let you increase font size dynamically. For example, pressing F5 increases letter spacing by half point increments.

13. Quickly Switch Between Sections

This tip applies mostly to Word users. Whenever you happen upon a paragraph that needs revision, press Alt+Page Down to jump to the end of document. Type 1/0 to quickly adjust margins. Likewise, Page Up/Down keys can quickly move cursor sections upwards and downwards respectively.


Author

Mathieu Picard

CEO, Anyleads, San Francisco

We are the leading marketing automation platform serving more than 100,000 businesses daily. We operate in 3 countries, based in San Francisco, New York, Paris & London.

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More than +200 features to generate leads 😍

We offer multiple products for your lead generation, discover them below!

>> Unlimited access to all products with one single licensecheck our pricing.

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Anyleads
Enrichment data software to find emails

The perfect product to generate high quality leads from B2B to B2C.

  • Access / extract from more than +15M B2B companies.
  • Extact local businesses from Google Maps.
  • Find company domains from names.
  • Get all employees emails from a list of domains.
  • Send all the data to your CRM via Zapier.
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Anyleads
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Extract emails, phones on the page of websites and download it to Excel or CSV.

  • Upload a list of websites to extract emails.
  • Export phone numbers from landing page.
  • Export social media urls (Facebook, Instagram ..) from pages.
  • Export to CSV or Excel in one click.
  • Send the data to your CRM or other software.
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Discover emails from a CSV from 3 columns (first name, last name, and company name).

  • Upload big batch of CSV online to find emails.
  • Email discovery is fast and build emails from patterns.
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  • Export to CSV or Excel in one click.
  • Send the data collected to your CRM or any software.
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Transform your visitors into leads by capturing information from them.

  • Install unlimited chatbot to capture unlimited leads.
  • Customize the scenario of your chatbot.
  • Customize the color, position and the widget.
  • Export the leads into Excel or CSV.
  • Send directly the leads captured to your CRM or any software.
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Anyleads
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Discover each day thousands of new companies registered on Internet.

  • Prospect new businesses registered on Internet.
  • Transfer leads to campaigns to send emails on it.
  • Thousands of new leads uploaded each day.
  • Export all the leads into Excel or CSV.
  • Send collected data to your CRM or other software.
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Anyleads
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Capture reviews from visitors, and increase your reviews on Google and Facebook pages.

  • Install and customize the widget on your website.
  • Collect more reviews, increase your SEO position.
  • Grow your Facebook page and Google page.
  • Export reviews into Excel or CSV.
  • Send reviews directly to your CRM.
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Send newsletter or sales emails with automatic follow ups.

  • Create unlimited campaigns and connect unlimited senders.
  • Warm up feature to increase your deliverability.
  • Send personalized images with our image personalization tool.
  • Send events to your CRM such as opens, clicks and replies.
  • Generate more sales meeting with automatic follow ups.
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  • Verify if an email exists to prevent fake emails.
  • Export results into Excel or CSV.
  • Ping in real time our API or plug it in your system.
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  • Send collected data to your CRM or other software.
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Anyleads
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  • Add unlimited websites.
  • Add unlimited notifications.
  • Create geo-targeted notifications.
  • Display random fake notifications.
  • Send collected data to your CRM or other software.
illustration
Anyleads
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Extract emails and contact from B2B social media. Find new leads in one click and create targeted lists.

  • Create unlimted lists, filter by country, industry, size and job title.
  • Hyper targeted lead generation.
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  • Super fast emails generation.
  • Send leads to your CRM or other software.