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How do you fix the signature is too long Please try a shorter signature?



How do you fix the signature is too long Please try a shorter signature?


If you want to change up your Gmail inbox and start using a more professional-looking signature with it, you'll need to add or edit one first. If you're like most people who use Gmail, this can be pretty annoying because there's no convenient way of adding signatures without having them vanish when you send emails later.

Luckily, we have some tips on how to make sure those messages don't keep popping up again in the future. Here are all the ways to solve these problems if the problem persists.

How do I fix my Google signature?

There are two reasons why you might see this issue pop up on your account. One reason is that you accidentally created multiple signatures (e.g., someone else signed up as well). The other is that you actually added too many social media accounts to your profile. In both cases, here’s what you should do:

Delete any extra signatures from your settings. You can find this by going to Settings & General Controls & Manage Accounts “ [Your Account Name] " Signature Options. Once inside the page, scroll down and delete anything after your default signature. This includes additional ones you've added through third-party apps.

Clean out your contacts list. Another common cause of this error is running lots of different services at once and sending emails from several different addresses. To avoid getting duplicate signatures, remove any old email addresses you haven't used in years—and don't just hide them. Delete them completely. Doing so will prevent new companies from signing up under your name and causing confusion for everyone involved.

To clean out your contact list, go to Contacts " All Contact Groups " Edit Group Preferences… Then click Remove next to each group where you aren't currently using their address. Finally, select Delete Address From List from the dropdown menu below the last field.

If you still receive the same error about the length of your signature being too long, then you probably have another service set up as your primary e-mail account. It could also happen if you have multiple Gmail profiles associated with the same account but they're inactive.

In either case, follow steps 1 - 3 above to resolve this issue. After doing so, check back if you continue to encounter the same error. If you still do, you'll want to look further into fixing this issue. We'll discuss this process in detail below.

How do I fix my email signature?

Here's how to quickly create a short Gmail signature that won't show up anymore:

Click the gear icon next to your current signature and choose More actions... This opens up a window containing options like composing new mail, replying to emails, etc. Select Create Short Version. A small popup appears saying Your version has been updated. Click OK, which creates a new box underneath your existing text. Now type whatever you'd normally put in your signature. When done, hit Return twice. That's it! Whenever you compose a new email, the newly made short version should appear automatically.

This method works best if you only have one company attached to your main Gmail account and you never sign up for others. But even if you fall into that category, there are situations where you might run into this problem. For example, maybe you forgot to deactivate a subscription you had before deleting the entire account. Or perhaps you changed jobs and you didn't realize until much later.

Regardless of the situation, the solution is the same. Follow steps 1 - 4 above and everything should work smoothly afterwards. Unfortunately though, sometimes even the shortest versions of signatures can be too short for certain companies. So if that happens, take a look at our guide detailing how to customize your own email signature.



Why is my Gmail signature not changing?

Sometimes, you've already replaced your original signature with the latest one but it doesn't reflect this fact. If this is happening to you, it means you were sent an automated response stating that your changes weren't applied yet.

The easiest way to deal with this is to head over to Settings & Forwarding and POP/IMAP tab " Show Mail With Attachments. Check off Send me reply notifications when forwarding messages is enabled. By doing this, every time you forward a message, a notification will appear letting you know your signature was successfully updated.

Another option would be to enable Auto-Fetch Newer Messages instead of Sending Me Reply Notifications. However, note that enabling this feature requires you to download your mails manually whenever you want to view them.

You can also disable this particular setting via Settings & Labs " Spam Control " Automatic Fetch Older Messages. Just uncheck the Enable automatic fetch newer messages box. And if you ever decide to reenable this feature, simply turn it back on.

Still confused? Here's a quick recap of what exactly each of these features does:

Send me reply notifications tells Gmail to notify you when replies come in for forwarded mails. Enabling this feature lets you know whether or not your updates were successful.

Automatic fetch older messages downloads incoming messages so you don't have to wait around wondering if you received something important. Note that enabling this feature requires downloading your mails manually.

Spam control allows you to filter spammy content while keeping legitimate mails intact.

Why did my Gmail signature disappear?

It sounds strange, but sometimes Gmail deletes your signatures without telling you. Luckily, there are easy solutions available to help you restore deleted signatures. First things first, let's cover how to access lost signatures:

Go to Settings & General Controls " Manage Accounts " [Your Account Name] " Signatures. Underneath Default Signature, you should now see a link named Change. Click on that link, followed by the pencil button located right beneath it. Enter your login information, confirm your choice, and voila! Your previous signature should reappear immediately.

Alternatively, you can also reset your password directly from within Gmail itself. Go to your inbox and open up an individual email. Next, click on the padlock symbol in the top bar. Scroll down to Password and Security section and enter the relevant credentials. Hit Save Changes and you should be good to go afterward.

Why did my Gmail signature become blank?

Blank signatures usually occur due to improper configuration. There are three major causes of this and unfortunately, none of them give users much leeway aside from contacting tech support.

First, it could be that you mistakenly removed your default signature. As mentioned earlier, this happened to us recently and if you're in that boat, follow step #1 in this article to bring it back. Otherwise, there's nothing left except waiting patiently. Eventually, Gmail should prompt you with instructions on how to replace your missing signature.

Second, if you somehow messed up your account settings, Google Support recommends checking to make sure your recovery info isn't outdated. Head over to Settings & Privacy " Recovery Information and double-click on the Email Link. Confirm your identity by clicking Verify Now. Afterwards, log back in to your Gmail account and you should hopefully see your previously active signature once more.

Third, there's always a chance that your email provider blocked your IP address from receiving HTML codes. Before you call customer support, however, try visiting WhatIsMyIPAddress.com to figure out your actual IP address. If it returns 127.0.0.1, chances are high that this is the culprit behind the blank signature.

However, if you manage to bypass such blocks, you should visit your ISP's site and ask them to whitelist your specific IP range. They should be able to provide assistance accordingly. Most providers have FAQ pages dedicated specifically to troubleshooting issues related to blocked websites, so look for answers there.

Afterwards, proceed to following these directions carefully to clear up your problem: https://support.google.com/accounts/answer/2622690?hl=en&rd=true#step4

What if I'm unable to access my website?

As stated above, if you're experiencing difficulties accessing your website, you should check to ensure that its domain hasn't been blacklisted. Visit Whois Lookup and input your desired domain name. Chances are high that if your website shows up, it wasn't banned.

Also, consider trying reaching out to your web hosting company regarding the matter. If possible, you can obtain more technical advice from their side as well. If your website is indeed blacklisted, you may end up needing to file a complaint with ICANN.

Otherwise, you can report your website’s IP address to Google Public DNS. Simply head over to dnsreport.cloudflare.com and input your URL into the search bar. CloudFlare promises to deliver your details to whoever needs it most.

Have a question about Gmail, privacy, or security? Reach out to Google directly: live chat, phone number, or mailing address.

You’ve sent emails to dozens of people and maybe even hundreds with your professional email address—but every time someone opens up one of those messages, they see something along these lines: “Please try a shorter signature. Yours is way longer than anyone else’s on this list!”

If you want everyone to stop telling you how much space yours takes up, here are some solutions.  And if you don't have many signatures at all, we've got tips for making them more manageable as well.

Why does it say my signature is too long?

There are two main reasons when Google will tell you your email signature is taking up too much room, according to our own resident tech writer Nick Criscuolo. The first reason has to do with what's called "truncation" or cut-off points for certain services like Hotmail/Outlook Express, Yahoo Mail, AOL Mail, iCloud (formerly known as MobileMe), etc. These limits vary from service to service but generally speaking, anything over 100 characters gets truncated somewhere between 80-90 characters.

The second reason can be attributed to most email clients' internal settings which require you to use specific lengths for each field within your email signature. This includes things such as name fields, phone numbers, addresses, URLs, company names, and so on. You should consult your client's help files for guidelines about the appropriate length per field. Generally, the best practice is to follow whatever restrictions your mail provider puts forth since they usually know best how their users would prefer to format their signatures.

For example, let's take a look at Apple's signature requirements:

In other words, there are two primary culprits behind why you might receive the above error message from Google: either because your signature is too long or due to formatting issues. If you're not sure where the problem lies, check out our guide detailing how to create better email signatures.

How do you fix a signature that is too long?

As mentioned earlier, both of these errors stem from having a long signature. However, fixing this issue isn't always easy. As frustrating as it sounds, sometimes just removing text outright can solve the problem. In fact, this was the case with me...a few years ago. Here's how I fixed my overly long signature:

Step 1: Find the offending line(s) within your email signature and delete them altogether. Don't worry, you won't lose any information whatsoever.

Step 2: Now paste in your new signature. Make sure everything looks good including spacing, alignment, font size, color scheme, etc. Once again make sure nothing is missing by running through your entire signature once more.

Now you'll probably notice that your signature didn't change very drastically. That's okay though, because now that you found the source of your problems, you need to start tweaking your signature instead.  Let's go ahead and tackle the second part of this process next.

How do I fix a signature that is too long in Gmail?

Here's another tip for deleting parts of your signature without losing important data. Simply highlight the section you wish to remove using CTRL+A then hit Delete. It works like magic. Alternatively, you could also right click anywhere within said section and choose Cut Text Selection From Document.

Once you do this, you'll find that your signature no longer contains the troublesome bits. So now it's time to tweak it once more until you find something suitable. To begin, let's focus on the following elements:

1.) Name - Most email providers allow you to customize your name to display under your email address. For example, Gmail allows you to select from multiple variations depending upon whether you'd rather show full name, initials only, nickname only, or none at all. Therefore, it makes sense to keep your name as short and sweet as possible while still conveying who you really are.

2.) Phone Number - Next step is to remove unnecessary digits from this number. Try keeping your area code unless absolutely necessary. Keep your last 4 digits reserved for your real phone number.

3.) Email Address - Same goes for this field. Unless you work in an industry that requires an email address similar to @gmail.com, chances are you don't actually need to include it in your signature. Instead, simply write down your actual domain name and link directly to it.

4.) URL - By default, Gmail doesn't automatically convert links into clickable hyperlinks. But you can easily accomplish this task by typing [http://www.] followed by your desired website. Don't forget to add.com after http. Also, avoid adding spaces before and after www., i.e. replace [website] with [http://www.yourdomainname.com].

5.) Company Info - While writing your company info, remember to stick to the same rules as outlined previously. Again, avoid cutting off any essential details such as business name, headquarters address, contact person, physical mailing location, etc.

6.) Signature - Finally, type in your final signature. Be mindful of how your letters look relative to your other content. Sometimes if you adjust things up or down slightly, it can cause unwanted effects. There are plenty of guides online explaining the proper layout for different types of signatures. For instance, an open loop signature (which means it starts with your personal name) is recommended for upper management whereas lowercase roman numerals are used for legal documents.

7.) Sign Off - At the end of your signature, you must include a polite sign off statement. Some examples include Thank You, Regards, Best Wishes, Respectfully Submitted, Warmly Welcome, Sincerely, Yours Truly, With Gratitude, Etcetera.

8.) Final Thoughts - After completing all the steps listed above, test run your finalized signature to ensure everything is working properly. Then save your changes.

One thing worth mentioning is that you can control the appearance of your signature within various email programs using CSS. Unfortunately, you cannot apply CSS to Google Docs. Thus, if you decide to edit your signature further outside of Gmail, please note that you shouldn't rely solely on CSS to maintain consistency across platforms.  Instead, consider creating separate HTML templates for each individual purpose.

Another alternative is to download a free tool like eSignature Wizard which lets you preview signatures created via popular web browsers. Plus, it provides the option to export signatures as PDFs.

How do I fix long signature in Gmail?

If you happen to frequently send lengthy signatures, you might eventually encounter this error. Fortunately, the solution is pretty straightforward. All you need to do is split your signature into sections using the aforementioned methods and then copy & paste each piece individually into Gmail. Just bear in mind that splitting signatures in this manner can negatively impact readability if done incorrectly.

Additionally, if you'd like to learn more about creating attractive, functional email signatures, check out this article highlighting 10 ways to improve your email marketing efforts.

Have you ever received an email saying your signature is too long? What did you do to resolve it? Share your thoughts below!

Signature length can be one of those annoying things about emails—especially if you’re using Gmail as your primary inbox. You know what it means when someone sends you an email with a long signature at the end? It means they probably don't want to talk to you anymore.

If this sounds all too familiar, there's good news! There are ways around these signatures so you can keep them short and sweet without losing any business value. Here's how.

How do I change my long signature in Gmail?

The first thing we need to understand is why Gmail cuts our signatures in the first place. The answer lies in Google's Terms of Service. Apparently, Gmail has been programmed to automatically remove lengthy signatures because it believes such messages take up more space than necessary. This decision was made back in 2006. However, since then, many people have complained about their signatures getting cut off, which led Google to consider changing its stance on signatures altogether.

Thankfully, there are two options available for users who wish to retain longer signatures but still find themselves being trimmed by Gmail. One option involves manually adjusting the size of your signature through Chrome or Firefox extensions like Signature Size Control (which works great). If you'd rather not edit your own signatures, you might also want to check out Shorten My Email Signature.

Shorten My Email Signature allows you to customize custom signatures, shorten existing ones, and even create new signatures entirely. When creating new signatures, just select Add New Signatures under Customize & Create and follow the prompts. For signatures already saved in your account, click Edit Signatures underneath Your Account. From here, you'll see a list of all your signatures. Click each entry individually and hit Edit. Once again, click Save As New Signature after entering your desired name. Repeat until satisfied.

You may notice that certain characters appear missing from your shortened signature. That's okay. They're part of the process. To access the original version of your signature, simply go to Settings & General Controls & Manage allowed domains/email addresses. Select the domain where you use Gmail and scroll down to Find More Services. Under the Other services heading, look for Mail app settings and choose Long signatures. Now, whenever you receive a message with a long signature, you will be able to copy and paste the entire signature into the body of the message instead of having to deal with any truncation errors.

How do I stop Gmail from cutting my signature?

Unfortunately, while this solution works well enough, it doesn't work for everyone. Some people claim that editing your own signatures isn't possible in Chrome or Firefox. In addition, some people say that once they've edited their signatures, Gmail won't let them save the changes unless they disable "Save Draft" functionality within Gmail itself.

I tested both solutions myself, and neither worked for me. Thankfully, though, there is another way. Instead of trying to make edits directly within Gmail, you should set up filters to hide long signatures completely.

To begin, head over to Filter Messages Like These and type "signature ends with" into the search bar. Hit enter, and you'll instantly see dozens upon dozens of entries pop up. Each of these entries represents every single time a user received an email with a long signature. Scroll down until you reach the very last item listed. Then, press Delete next to Message Content. After doing so, you'll no longer see anything pertaining to long signatures in your main inbox view.

Now, anytime anyone sent you an email containing a long signature, you could easily delete it. Alternatively, if you would prefer to allow yourself to read these types of emails, you could add them to specific folders inside your filter settings. Just replace the word “Message” with whatever label best suits your needs.

This trick will only apply to messages that come via email, however. If you ever receive a phone call or text message from someone with a long signature attached, you’ll have to either screencap the whole conversation or forward it onto other apps. Unfortunately, forwarding is difficult due to the fact that short signatures often contain links. Luckily, Screencast-O-Matic makes capturing video simple enough for almost anyone.

Alternatively, you could always download the full texts of all incoming emails. With this method, you wouldn’t have to worry about accidentally deleting important information. You could also utilize tools like Grammarly and Proofreader Plus to help ensure you write clear sentences.


Why is Gmail trimming my email?

Gmail's automatic removal of lengthy signatures stems from its belief that most email clients display long signatures differently. Specifically, Gmail thinks that most email programs show long signatures as small boxes at the bottom of threads. But, since Gmail displays signatures inline, it assumes that these signatures take up extra space.

While this theory isn't exactly incorrect, it's actually pretty outdated. Most modern email clients now handle long signatures much better thanks to improvements made in recent years. For example, Outlook shows signatures inline by default. And while Apple Mail sometimes removes signatures, it usually leaves them alone unless the sender chooses otherwise.

So, what happens when you send a person an email with a very long signature? Well, depending on the client used, you may experience different results.

For instance, if you send an email using Microsoft 365, Gmail tries to put the entirety of your signature below the subject line. On top of that, if you attempt to attach images or videos, Gmail will tell you that the file exceeds the limit per attachment. So, basically, this workaround prevents you from sending long signatures via email altogether.

On the flip side, if you send an email using Apple Mail, Gmail will leave your signature intact. However, if you include attachments in your mail, Gmail will split your signature into multiple lines. Again, this problem exists mostly because older versions of Gmail didn't support attaching files larger than 10 MB.

Why does my Gmail signature Go to the bottom of the thread?

In addition to potentially removing your signature, Gmail may also move it to the bottom of the thread. Sometimes, when you open a long email chain, you may notice that your signature appears somewhere towards the middle of the conversation. At times, you'll also see it placed near the footer of the page. Both situations are extremely frustrating because they force readers to scroll upwards in order to locate your contact info.

Luckily, there's a quick fix. Simply right-click anywhere on your signature and select Copy Link Address. Next, visit gmail.com and paste that link into the address field of your browser window. Once you submit, your signature should reappear properly within the email thread.

Just remember to repeat this step if you ever decide to switch away from Gmail. Fortunately, switching providers shouldn't pose too big of a challenge.


Author

Mathieu Picard

CEO, Anyleads, San Francisco

We are the leading marketing automation platform serving more than 100,000 businesses daily. We operate in 3 countries, based in San Francisco, New York, Paris & London.

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The perfect product to generate high quality leads from B2B to B2C.

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