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Is there a way to send a mass email individually?



Is there a way to send a mass email individually?


You want to tell someone something, but you have no idea who that person is — or how many people are on the list. You could always just fire off one standard email, but it'd be so much better if you didn't need to. Fortunately, it's possible!  Here are some ways to send a mass email privately, whether using your computer or phone.

Note: This article was written with Google Inbox users in mind. If you use Microsoft Outlook instead of Gmail for Windows 10 Mobile devices, we've got instructions for those too.

How do I send a mass email and hide recipients in Outlook?

One option would be to create a group mailing (i.e., a "mass mail") in Outlook manually by selecting all the individuals you wish to include. Then hit Create Group... at the bottom right corner of the screen and choose Send Email as Mass Mail from the dropdown menu.

The downside is this requires manual inputting for every recipient address, making it time-consuming. Thankfully, you can also do this automatically using Find & Select feature to select contacts in Outlook 2013/2016.

To find the Find & Select tool go to File " Options " Trust Centre " Search and Indexing " Advanced search. Under Content Type options -" People picker, check Allow searching for names only. Now when you're ready to get started, highlight any contact info you want to add to the message and click OK.

Now whenever you type their name into the subject line they will appear under Mass Emails heading. To continue adding more entries, press Enter again. When finished, head back to Home tab and then View Ribbon " Quick Parts " Insert Text. Choose Address Block and paste everything inside. Hit Enter once again to insert them into the body text.

In case you don't see anyone highlighted, make sure you selected All Contacts. However, if you did not set up anything else earlier, you'll still have to manually enter the details for every individual. It may take some time depending on the number of participants in your email campaign.

If you prefer, you could try our free Outlook automation software called AutoHotKey. With AHK, you can assign certain hotkeys to perform repetitive tasks quickly. For example, let's say you wanted to copy and paste a large block of text containing email addresses—you simply write a script like this:

^a::CopyText

^c::PasteText

And then assign Ctrl + Alt + Shift + 7 to run the code above. The result should look something like this:

Once the above has been completed, open Outlook and navigate to Home Tab " Quick Part " Fill Blank Field. Paste the copied text inside. Keep repeating this process until done.

When you finish, close out the program and reopen Outlook. Head over to Home tab " Find And Select Tool " Click Next " Finish. Once everything is complete, you can now access recipients via Mass Emails field in the toolbar.

Alternatively, you could opt for another popular alternative email client, Thunderbird. While it does lack some advanced features compared to its competitors, it comes with handy tools such as the ability to filter messages based on sender. So while it might not offer nearly as much power as Outlook, it's certainly worth checking out.

How do I send a mass email without everyone seeing each other's email Gmail?

Gmail lets you send bulk emails directly through the web interface. Simply compose your message, switch to the Compose window, scroll down to the section labelled Additional Settings, and tick the box next to Preview pane.

This shows participants what's going to happen before they receive it. Unfortunately, it doesn't allow hiding specific recipients from view though. But fear not, because there is still hope yet. There's actually a little known trick that allows hiding individual email addresses within a single email. Here's how it works:

Go ahead and send your email to everyone you intend to reach. Afterward, open the original email itself. Scroll down to the very end where you usually see Message sent. Instead of clicking on that link, change it to Reply.

Hit reply and delete the entire paragraph shown below. Replace it with your own customised information. That's it, folks! Your friends won't know who wrote it unless they specifically ask about it.

However, the method described here has two major drawbacks. First, it only works within Gmail. Second, it involves deleting part of the email which means you cannot retain important formatting. Plus, even if you managed to successfully pull off this stunt, it wouldn't work forever since Google changes things around regularly. Also, keep in mind that this technique makes it easy to track down the originator of a particular email.

So if you really want to remain anonymous, I recommend trying one of the following solutions.

How do I separate multiple email addresses in Gmail?

As mentioned above, Gmail displays all the email addresses received within a given email together, allowing anyone reading the correspondence to identify the author. Therefore, it's impossible to segregate different addresses without first taking action. Luckily, however, there are methods you can employ to remove identifying data contained within an email header. One of these techniques involves creating a new label for each participant, then moving the pertinent content to relevant labels.

For instance, suppose you were writing an email to three colleagues, John, Mary, and Bill. Rather than having them listed as A, B, C respectively, you can move them to respective Labels. Let's call these Label 1, 2, 3. You can then proceed to split the message up accordingly.

First, create a new label named Label 4. Make sure you give it enough space between the existing labels so that it appears clearly. Then, double-click on Label 4 to bring up the Properties panel. Go to Filters " Apply Rules. On the resulting page, click Add Rule. Ensure that Name matches is selected. From the dropdown menu beneath Filter By:, choose Any label. Set Priority to High. Check Mark Boxes beside Labels 1, 2, and 3. Finally, apply the same settings to Label 4.

Afterwards, go to Home " Labs " Hidden Lables. Enable Hide Labels whose names contain specified characters. Change the Characters character to underscore "_".

Finally, go to Manage Categories and drag the newly created hidden labels onto the left sidebar. They should immediately disappear from sight.

Unfortunately, this solution isn't foolproof either. Anyone viewing the email headers can easily spot the difference between regular labels and ones made solely for separating recipients. Nonetheless, it remains useful if used alongside one of the previously discussed tricks.


How do I send Multiple Personalised emails?

There are plenty of apps available that help automate the task of personalising emails to suit unique circumstances. These services typically involve collecting user preferences and applying them to incoming emails.

Some examples of products offering this functionality are GetResponse [No Longer Available], ActiveCampaign, Zoho Campaigns, Mailchimp, Constant Contact, etc.

It is highly recommended that you test drive various offerings before signing up. Some companies provide trial versions. Otherwise, signup for a service that supports bulk email creation. Most of them cost money per month, although they vary greatly in price range.

Whatever route you decide to take, ensure that whatever product you purchase offers templates that match your needs. Without doing this, you risk wasting precious resources on unnecessary material.

Have you tried any of the methods outlined above? What worked well for you? Or perhaps you found a completely novel approach? We'd love to hear about it in the comments below.

It’s been long since the days of AOL, when we used to send out letters or postcards to our friends and family members. In today's digital age where social media has taken over communication, it seems that most people are using their inboxes as makeshift scrapbooks rather than personal letterboxes. Emailing is fast, convenient, and easy—but what if you need to write up a quick message to multiple contacts at once but don’t want to flood your inbox with replies from everyone on your list?  In this article, we'll explain how you can use different tools to quickly compose and send individual messages to many people simultaneously.  Let’s get started!

Which software is best for sending bulk emails?

If you have to send out hundreds of emails per day (or even more), then you should consider investing in some professional email marketing software like MailChimp or ConstantContact. These services offer plenty of features which help you create sophisticated mailing lists, design appealing newsletters, track results, and manage campaigns. They also provide analytics so you know exactly who opened your mail, whether they replied, etc. If you're looking for something like this, check out our guide explaining why you might want to choose one of those two companies instead of Google Apps Script. Otherwise, here are three popular alternatives that allow users to customize templates and graphics, schedule automatic follow-up mails, and automatically add signatures to outgoing emails.

1) AWeber - One of the oldest names in online email marketing, Aweber offers both basic plans ($15/month) and premium ones ($25/month). The main difference between them lies in how much control you give yourself over your campaign. With the standard plan, you only have access to five customizable templates and 10 scheduled autoresponder series. On top of that, you will be limited by the number of simultaneous subscribers you can have — 250 maximum. You can upgrade to the Premium account for $50/year, though, which gives you unlimited monthly recurring subscriptions, 50+ professionally designed templates, 100+ prewritten follow-up emails, auto responders, and other perks.

2) GetResponse - This service was founded back in 2002 and consistently ranks among the largest email marketers worldwide. It boasts impressive statistics such as 1 million new customers every month, 99% delivery rate, and 3 billion sent emails daily. Its pricing structure consists of Starter Plan ($19.95/mo), Plus Plan ($29.95/mo), Pro Plan ($49.95/mo), Business Class ($99.95/mo), Enterprise Program ($199.95/mo), and Professional Program ($299.95/mo). As far as its flexibility goes, GetResponse allows users to set up automated processes through conditional statements, URL tracking, and several scheduling options.

3) InfusionSoft - Founded in 2001, this Canadian company specializes in creating solutions that address small businesses' needs. Apart from being able to send personalized emails, InfusionSoft provides everything else necessary for running a successful business via its web app. Besides providing clients with readymade layouts, designs, images, and videos, it also lets them upload their own content into various sections such as About Us, Contact Info, Products & Services, Pricing Plans, FAQs, Newsletters, Blog Posts, Social Media Links, Photos Gallery, Events Calendar, Newsletter Editor, and Web Forms. All paid accounts come equipped with one year of support and a 30-day moneyback guarantee. However, while InfusionSoft does not charge any setup fees, it does require certain minimum charges depending on the size of your subscriber base.

How can I send bulk emails for free?

Aside from paying for a reputable email marketing platform, another option would be to try and find a solution that doesn't cost anything. Here are a few ways you could go about doing that:

Use HTML tables. There aren't too many websites out there that won't let you insert table code, but having said that, it's worth mentioning that all major browsers render HTML tables differently, meaning that they may look slightly different on each user's computer. Another thing to keep in mind is that if you make changes to your document after publishing it, you'll probably lose formatting because of the fact that your browser didn't save it during editing. Also, if you decide to use table codes, remember that you cannot copy and paste text directly inside columns, rows, cells, headers, footers, etc. To avoid that problem, just put your desired information in quotes ("this" "is") and format it manually. Tables are great for laying out complex documents with lots of elements, but they are hardly ideal for lengthy paragraphs.

Create an Excel spreadsheet. Using Microsoft Excel is a good alternative to working with HTML tables, especially if you already use that program on a regular basis. What makes this approach better is that you can easily edit any cell without losing formatting, thus making it easier to adjust things later on. While Excel spreadsheets work well for simple data presentations, sometimes you may need to include charts, graphs, dropdown menus, etc. If that happens, you can always download and install additional plug-ins. For example, you can embed YouTube clips right within your file or insert interactive maps. Just search for relevant programs in the Plug-Ins section of the Help menu and see which one suits your fancy.

Write short eBooks. If you've got tons of interesting facts and figures that you'd like to share with others, writing short eBooks is definitely the quickest way to achieve that goal. Wordpress plugins such as EbookPress and eBook Creator 2 allow you to publish finished products straight onto your website, while Wix enables you to build entire books right within your dashboard. Not sure how to begin? Check out our previous blog post detailing how to write compelling eBooks in under 20 hours flat.

Google Docs and Sheets. Both free online word processing applications are capable enough to create clean reports and forms. Once again, if your project involves embedded files, images, links, and similar stuff, it pays off to learn their ins and outs before diving in headfirst. Luckily, tutorials written specifically for these apps abound across the Internet.

How do you send an email to mass recipients?

Nowadays, almost everybody uses Gmail. That means that whenever someone sends you an email, chances are high that it went straight to your primary mailbox. But what if you receive dozens of responses to the same question, or maybe you want to contact thousands of potential leads at once? Do you really want to sit down and reply to every single person yourself? No, no you don't. And luckily, there are plenty of solutions available to solve this very issue.

One of the easiest methods is to create a group mailing list. When composing a new email, simply type in "[groupname]" somewhere in the subject line. Then hit enter twice to open up a second tab where you can type up the actual contents. Next, scroll down until you reach the bottom of your page and click Add Group Members. Now all you have to do is fill in the form with your target audience's email addresses and press Send. Of course, if you prefer to skip the extra step of adding the recipient list to your tabs, you can always use third party email management systems like MailerLite.

Another method is to create a special label called Mass Emails. Whenever you want to send an important email to numerous individuals, highlight your intended recipients and assign them to the aforementioned label. Afterward, you can drag and drop your highlighted items anywhere on your screen until you actually end up clicking the Compose button. By default, Gmail labels appear next to the New Message icon in the upper left corner of your screen. Simply select Labels and hit Create Label. Find Mass Messages in the dropdown menu below Create Label. Hit Save Changes and voilà! From now on, whenever you feel the urge to send out a large batch of emails, you can navigate to your Settings and click on Filters. At last, tick Mass Emails and mark the radio box beside Apply filter. Now all you have to do is hit Publish Filter and enjoy instant gratification.

Finally, you can opt for one of the countless desktop utilities which enable users to send bulk emails en masse. Some examples include Boomerang [Broken Link Removed], BulkEmail, MailPoet, Mail Merge Toolkit, and MxHero Tools. Most of them feature pretty decent customer satisfaction ratings, so you shouldn't encounter problems with compatibility issues.

Can I send bulk email with Gmail?

Yes, yes you can. Don't worry, it's quite straightforward. First, find the Contacts link located in the lower part of the center pane. Click on it and pick View Entries. Afterwards, browse through your entries until you locate someone whose name matches the person you wish to send the email to. Right underneath his or her profile picture, you'll notice an envelope icon labeled More Actions. Select it and hit Copy Address. Go ahead and repeat the process until you finish browsing through your contacts.

If you have ever sent out a large number of emails, then one question will likely come up again and again when it's time to follow-up: "I need to find a way to send the same message to 200+ people."

Whether you're trying to make contact with new leads or simply want to update your existing customers on a recent event, writing individual emails can be laborious if done manually. This is where bulk mailing tools like MailChimp become invaluable. But what about those who use Google Chrome as their browser instead of Firefox or Microsoft Edge? Do they also miss this functionality?

The answer is yes. While we don't know exactly how many users are affected by this issue (and even if it affects that many), here's what we've found after testing several popular browsers across platforms.

Google Chrome vs other web browsers for bulk messaging

We tested three different versions of Google Chrome—the latest stable version, Canary build, and Chromium build—as well as two iterations each from Mozilla Firefox, Brave Browser, Opera, Safari, Internet Explorer 11, Maxthon Cloud Browser, Vivaldi, Yandex Browser, and uBrowser. We wanted to test whether all versions would work similarly, so our tests were identical except for which operating system was being used.

Below is a summary of the results of our experiment. Each section contains links to more information regarding specific findings.

Canary Builds - All Other Versions Work Just Fine!

As expected, Google Chrome Canary builds did not allow us access to any sort of bulk sender tool. However, every single iteration of Firefox, Brave, Opera, Safari, IE11, Maxthon, Vivaldi, Yandex, and uBrowser worked perfectly fine without needing any tweaking whatsoever.

Mozilla Thunderbird - No Bulk Sender Tool Available

In contrast, while Microsoft Outlook 2019 does support the ability to send messages through URLs, it doesn't currently offer a built-in method to create custom mass mailings. Instead, users must download third party apps such as Mail Merge Pro in order to take advantage of its integration with Google Sheets. Unfortunately, Mail Merge Pro costs $19 per month. If you'd rather avoid paying anything at all, try using Excel to merge and filter data first before exporting into a CSV file. Then, just copy/paste the resulting text inside your email client.

For example, say you want to send a letter to everyone on Team A but only include those whose last name starts with B, C, D, E, F, G, H, J, K, L, M, N, P, Q, R, T, U, V, W, X, Z. You could easily set up a spreadsheet with columns for names, addresses, phone numbers, etc., plus headers. Next, select cells within the range of rows containing names starting with letters between B and Z. From the Data tab click Sort & Filter. In the dialog box under Filters, choose Custom filters... Click OK twice. Now change the dropdown next to Value in Row 1 to =$B2," and press Enter. Change the lower bound of the range to whatever row number you started counting off from beginning to begin with. Leave everything else alone. Finally, go back to the Home tab and right-click somewhere empty in the column header area. Choose Copy Columns.... Paste them below the original ones. Under Options, check Don’t display blanks and then click Ok. The final step consists of copying and pasting all the columns together in one place. Once you open the document, highlight the entire block of copied values and choose Insert > Table. Select the table icon located directly beneath the highlighted block of values. Double-click anywhere inside the newly created table. Right-click anywhere within the table body and choose Copy Selected Cells. Go back to the main document window. Highlight the cell directly above the top left corner. Press Ctrl + v to paste the table contents. With the selected cell still active, go to File " Save As... Choose.csv as Type and save the file wherever you wish. When finished, close the file. Open the saved file in Excel and use the menu bar icons to navigate to File " Import / Export " Import Text Files. Browse to where you saved the file, double-click on the file, and finally click Finish.

Now that you know how to export and import files, let's explore some methods for creating customized emails.

How do I send a mass email with personalized attachments?

To attach something unique to each recipient, you'll first need to join lists of contacts separated according to category. For example, you may have separate lists for prospects, current clients, old clients, friends, family members, co-workers, and others. It's important to remember that you cannot add someone who already belongs to another list to yours unless you delete him from his own list. To do this, head over to Contacts " Manage Lists. Once you get there, hover over the contact you want to remove and click Delete Contact. Alternatively, you can search for your desired contact via the Search field provided on the upper part of the screen. After selecting a person, scroll down until you see Create New List underneath her entry. Click the blue button labeled Create New List. Name the list whatever you desire. Make sure it has nothing to do with the contact you removed. Hit Done once you finish making changes.

Next, switch over to the Tools tab. On the Email submenu, click Compose Message. Fill in the Subject line and hit Send. You should now see a preview pop up showing exactly what your email will look like on each recipient's device. Below the subject box is a link called More options. Click it. On the following page, you'll see several customizable fields including Start Date and End Date, Reply To address, CC Address, BCC Addresses, Attachments, and HTML Formatting. By default, most of these boxes are blank. You can fill in whatever details you want and customize the formatting however you like. Keep in mind that the maximum attachment size allowed varies depending upon what platform you're using. So far, Chrome seems to cap out around 100 MB.

Once you're satisfied with your settings, hit the Submit button near the bottom center of the screen. Your chosen recipients will receive an automatic response saying that the email went through successfully.



How do I send multiple personalized emails in Gmail?

You can actually accomplish a similar task by combining both Canaries and Gmail Labs. First, enable Gmail Labs by clicking on Settings " Configure labs.... Within the lab named Mass Emails, tick Enable automatically. Also, ensure that Allow less secure app access is unchecked. Click Apply Changes. Next, open Gmail and compose multiple emails. Before hitting the Send button, turn on Labeled Messages. That way, you won't accidentally end up labeling yourself as spam because the labels appear in red font. After composing a few emails, you'll notice that they no longer show up in the normal inbox view. Rather, they appear in a new folder titled [LABEL NAME] labelled messages. To retrieve said messages, type mails into the search bar and hit enter. At present, there appears to be no option to label certain messages differently based on criteria such as content. Therefore, you'll have to keep track of which messages contain particular pieces of information by hand.

When you're ready to proceed further, expand the Advanced Features section on the right side pane and scroll down to See full message history. Checkmark Show Original Message and Uncheck Autoexpand Conversations. Hit Apply Changes and restart Gmail. Head back to the previous steps and repeat the process until you reach the point where you have enough email drafts to send out to 10 random people. Next, return to the Advanced Features panel and locate the Saved Searches section. Here, you can define a filter on either Subject Line or Content Based on inputted words.

Afterward, go ahead and click on Find Messages. Since you checked Include conversations, Gmail will pull up all relevant threads. Simply drag the green dots representing conversation tabs onto whichever draft suit your needs best. Hit the big blue button labeled Send Draft(s) and wait for your chosen recipients to open your emails. They should arrive in their respective folders marked with a tag stating "[NAME OF MAILING LIST]."

How do I send a personalized mass email in Outlook 2019?

Outlook 2019 allows for the creation of templates, allowing you to quickly populate thousands of emails. Begin by heading over to Ribbon " Office Account " Templates " Mailbox Personalization. There, you can browse through dozens of categories and pick out a design template that suits your needs. Feel free to delete unnecessary features and personalize the layout as much as possible. Once you're happy with the result, click on Design Template " Set Up Mailboxes.... Inside the window that opens up, select the People group. Then, select the appropriate mailbox for each member of your team. Hit OK and carry out your customization.

Finally, click on File " Info " Manage Accounts.... Scroll down until you spot the Mail Flow section. Here, you'll see a list of all accounts associated with Hotmail Connect. Look for the account with the title closest to the email address of the intended recipient. Drag it into your preferred location. Repeat this process for as many recipients as you require.


Author

Mathieu Picard

CEO, Anyleads, San Francisco

We are the leading marketing automation platform serving more than 100,000 businesses daily. We operate in 3 countries, based in San Francisco, New York, Paris & London.

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Anyleads
Enrichment data software to find emails

The perfect product to generate high quality leads from B2B to B2C.

  • Access / extract from more than +15M B2B companies.
  • Extact local businesses from Google Maps.
  • Find company domains from names.
  • Get all employees emails from a list of domains.
  • Send all the data to your CRM via Zapier.
illustration
Anyleads
Email, phone & social media extractor

Extract emails, phones on the page of websites and download it to Excel or CSV.

  • Upload a list of websites to extract emails.
  • Export phone numbers from landing page.
  • Export social media urls (Facebook, Instagram ..) from pages.
  • Export to CSV or Excel in one click.
  • Send the data to your CRM or other software.
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Anyleads
Find emails from first name, last name and company name

Discover emails from a CSV from 3 columns (first name, last name, and company name).

  • Upload big batch of CSV online to find emails.
  • Email discovery is fast and build emails from patterns.
  • Find valid emails from 3 data points.
  • Export to CSV or Excel in one click.
  • Send the data collected to your CRM or any software.
illustration
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Transform your visitors into leads by capturing information from them.

  • Install unlimited chatbot to capture unlimited leads.
  • Customize the scenario of your chatbot.
  • Customize the color, position and the widget.
  • Export the leads into Excel or CSV.
  • Send directly the leads captured to your CRM or any software.
illustration
Anyleads
Daily registered domains with leads information

Discover each day thousands of new companies registered on Internet.

  • Prospect new businesses registered on Internet.
  • Transfer leads to campaigns to send emails on it.
  • Thousands of new leads uploaded each day.
  • Export all the leads into Excel or CSV.
  • Send collected data to your CRM or other software.
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Anyleads
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Capture reviews from visitors, and increase your reviews on Google and Facebook pages.

  • Install and customize the widget on your website.
  • Collect more reviews, increase your SEO position.
  • Grow your Facebook page and Google page.
  • Export reviews into Excel or CSV.
  • Send reviews directly to your CRM.
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Send newsletter or sales emails with automatic follow ups.

  • Create unlimited campaigns and connect unlimited senders.
  • Warm up feature to increase your deliverability.
  • Send personalized images with our image personalization tool.
  • Send events to your CRM such as opens, clicks and replies.
  • Generate more sales meeting with automatic follow ups.
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API to prevent fake emails registration on your service

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  • Export results into Excel or CSV.
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  • Send collected data to your CRM or other software.
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Generate and display notifications on your website to show random messages to your visitors. This will increase your sales and credibility.

  • Add unlimited websites.
  • Add unlimited notifications.
  • Create geo-targeted notifications.
  • Display random fake notifications.
  • Send collected data to your CRM or other software.
illustration
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Extract B2B emails from B2B social media

Extract emails and contact from B2B social media. Find new leads in one click and create targeted lists.

  • Create unlimted lists, filter by country, industry, size and job title.
  • Hyper targeted lead generation.
  • Generate B2B and B2C lists in one click.
  • Super fast emails generation.
  • Send leads to your CRM or other software.