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Is there a way to send the same email to multiple recipients separately?



Is there a way to send the same email to multiple recipients separately?


When you're trying to contact someone, it's often tempting to just copy-and-paste their address into your message. But this can lead to some awkward situations where people end up receiving emails that they didn't ask for—or worse, see replies from people who weren't supposed to receive those messages at all.

Thankfully, most modern email services have tools built in to prevent these kinds of issues from happening. Here are some ways to use CC (Carbon Copy) or BCC (Blind Carbon Copy) fields so you don't accidentally share sensitive information with unintended parties, as well as how to keep groups private when sending out important news updates.

How do I send an email to multiple addresses without showing?

The easiest method is probably one we've mentioned before: Use CC instead of BCC. In Gmail, head to Mail " Send/Receive " More options next to To field and choose Split Email if you want to split your email between several different addresses. You'll need to enter every recipient manually because splitting by name isn't available.

This option works best when you only care about sharing a single large chunk of text, like instructions for setting something up. If you'd rather not make everyone else aware of what you're going to say, but still want it to go to more than one person, try adding BCCs instead. This ensures no one will ever know who received which part of the email unless they look inside it themselves.

In Gmail, open the compose window, hit Ctrl+Enter to add additional recipients, then scroll down until you find BCC section and select Add People... When prompted, type in individual email addresses separated by comma. Repeat as needed. Once done, click OK to confirm.

You should also check out our guide to managing email threads within Google Contacts. It lets you easily sort contacts based on whether or not they've read specific parts of an email thread, making sure everything gets delivered properly. It's worth keeping around even after switching away from Gmail.

If you prefer Microsoft Office over Gmail on Windows, here's the process for doing the exact same thing. Just note that the final step may vary depending on your version.

How do I send an email to a group without showing?

For larger groups you might want to consider creating a new mailing list specifically for your event. That requires extra work, but keeps your main inbox cleaner while ensuring nobody sees anyone outside their little circle. The downside is that you won't be able to track who has actually seen the email update.

But sometimes you may wish you could just set up a temporary mailing list to hold a bunch of unrelated topics. For example, let's assume you run a small business and you want to quickly notify employees whenever certain projects come along. Instead of having dozens of separate email accounts, why not create a new task management system specifically for this purpose? Then any time an employee wants to respond to one of those updates, they can forward it onto their own personal account.

That said, if you absolutely must create a quick ad hoc list, here's how to do it in both Gmail and Outlook.

First off, in Gmail, tap Create New List under Lists and Labels. Type in Group 1, 2, 3, 4, 5, etc., to get started. Give it a label color if you'd like and hit Save & Continue Editing. Now, simply repeat steps two and three above to add members to your new list. They'll be notified via email once added.

On the desktop app, right-click your desired list title and select Add Members... From there, follow the same basic procedure outlined above. On mobile, tap +Add Member at the bottom of the screen and pick your preferred method of inputting names.

Outlook offers similar functionality. Open up the Compose window and hit Shift+Ctl+N to start a new item. Select Recipients and scroll to the very bottom of the dropdown menu. Hit Manually Enter Names and start typing in email addresses. Afterward, tick the box beside Move Message Forward if you'd like to automatically forward it to the relevant participants later.

Now, since you're dealing with mail clients, things get slightly trickier compared to web apps. There's a chance that somebody in your group could delete items sent directly through Outlook, meaning you may lose future updates altogether if you rely solely on CC lists. That means it's good practice to always keep copies of anything forwarded to BCCs somewhere safe.

Also, you can't really customize the subject line of BCCed mails. So if you plan on saying something vaguely related to your topic, you should definitely avoid using BCC entirely.



How do I send an email to a group without showing?

While most people would agree that BCCing people on mass is bad practice, it does happen occasionally. As such, you may sometimes encounter situations where you think it'd be better to include everybody in CC mode, but you don't want them to see each others' responses. Thankfully, there's a solution for that too!

In Outlook, open the compose window and navigate to File " Info " Options. Click Advanced Settings near the top of the page. Scroll down to Auto Suggestions for Recipient Name and change it from Yes to No. Doing so prevents suggested names from popping up below the list of existing users.

Once done, save changes and restart the program. Whenever you attempt to create a new email, Outlook will show your chosen user suggestions first. Anybody you haven't yet included will appear lower down the list.

Gmail doesn't offer quite as much customization, but you can accomplish a similar effect by opening Menu " Labs " Smartlabels. Enable Show Suggestion Boxes for All Users and you should see your newly created labels pop up everywhere. Of course, this comes with its fair share of privacy concerns.

However, if you're okay with letting everyone know about your plans ahead of time, you can opt to tell Gmail to hide the suggestion icons for other users. Head back to Menu " Preferences " Filters and Blocked Addresses. At the bottom of the dialog, uncheck Hide SmartLabels Icon.

To recap, here's what happens when you use CC vs. BCC modes in popular email platforms:

CC = Everyone receives this info together

BCC = Only intended receivers see this

CC = Only intended receivers see this

BCC = Everyone except unintended receivers

Let us know if you've had success with any of these methods. And please feel free to suggest alternatives if you found another approach to be easier.

There are many situations where it's important for people who work together on a project or attend classes at one location to communicate, but not have their colleagues see what others write. For example, if someone is writing up a report that will be sent out to several clients, he wouldn't want his boss reading every word—or worse yet, offering feedback.

It’s also useful when sharing information about sensitive topics like health issues, politics, or similar. When sending emails to multiple addresses, your recipient would prefer not to read something she doesn’t need to know.

If this sounds familiar, you can use BCC (Blind Carbon Copy) fields to keep everyone happy while still letting them communicate properly. Here's how to set these up correctly so no one gets upset over privacy concerns.

How do you send a custom email to multiple recipients?

Before we get into setting up BCC fields, let’s cover some basics first. The most common method is to add all the intended recipients as CC (carbon copy). This means anyone copied on the message sees everything, including any replies from those parties.

You might think adding more than one person as CC sends them all copies, but only the sender receives a notification that multiple people received his message. That can make things confusing later when trying to figure out which messages were written by whom. To avoid this problem, you should always include additional names in BCC (blind carbon copy), even though they won’t receive notifications that another party has replied.

However, if you don’t mind being notified whenever your recipient sends back her own response, then simply removing yourself from CC gives you both the convenience of including multiple folks in one place and keeping the rest in blind mode.

This approach works fine in Google Mail, Yahoo! Mail, Office 365/Outlook Online, iCloud Mail, Thunderbird, and Postbox. You may find different options in other mail apps, depending on platform and service provider restrictions.

For instance, Gmail allows you to create groups within BCC. In Microsoft 365/Office 365 online, you must choose “Send separate reply” under More Options " Reply All instead of just “Reply All." And if you use Apple Mail, you probably already used the default option of “CC Me" before upgrading to iOS 15 last year.

In general, since you're working among coworkers rather than strangers, you'll likely opt for BCC unless you really need to share a document directly with specific individuals. Otherwise, feel free to stick to CC.

How do I send a mass email with personalized greetings?

Another reason why BCC makes sense is because it lets you customize your greeting to suit the situation. If you run an event company and plan to send newsletters to customers, for instance, you could tailor various aspects of your communication based on whether a customer recently purchased tickets to your show or not. Or maybe you’re planning to give employees gifts during the holidays, and you’d like to personalize your salutations accordingly.

With BCC, you can take advantage of this flexibility. Just put all your recipients inside BCC, and adjust whatever you’d normally type in the field labeled Greeting text. Below is an example:

Then, change the Subject line to reflect what kind of communication you’re going to send. It could say Ticket Order Confirmation, Holiday Party Invites, etc., depending on the topic.

Don’t worry about accidentally copying people you didn’t intend to. As long as you haven’t ticked Send Separately, they’ll remain unaware of your changes. Plus, there’s a handy dropdown menu right above the subject heading to select the correct BCC template quickly.

When I send an email to multiple recipients do they know?

No matter how much effort you go through to craft your email, your recipient may end up feeling annoyed when opening it. Unfortunately, you can never guarantee that your message was delivered perfectly to everybody’s inbox. Sometimes, despite your best efforts, certain people miss out on getting the email due to technical difficulties, spam filters, or plain old human error.

To prevent such mishaps, consider enabling delivery reports in your settings. This feature shows a list of who opened the email and when, along with basic details like IP address and browser info. Click Report now if you wish to enable this feature.

By default, you’ll receive a summary of the number of users who got the email, along with total views, clicks, and opens. However, you can edit this data further if needed. After receiving your report, click See full stats to review individual metrics.

Delivery status codes help identify problems too, although they vary slightly between providers. Check your email client documentation to learn exactly what numbers mean.

Here’s an example showing my email successfully reaching its destination after hitting four relays en route.

Unfortunately, sometimes bad actors try to mess with our systems. By enabling SPF checking in your account settings, we can better defend against spoofed emails claiming to come from us. These attempts often look identical to real ones, making them trickier to spot.

SPF stands for Sender Policy Framework, and it specifies rules regarding domain ownership, authentication methods, and header modification. Make sure you check your provider’s instructions for learning more about configuring and testing SPF.

Can you send the same email to multiple recipients without them knowing Gmail?

The answer here depends on how you configured BCC fields. We covered this earlier, so assume you did. Now, let’s talk about how to handle your next email exchange.

We recommend having two conversations happening simultaneously: One private conversation via BCC, and a public discussion thread visible to all. Your recipient(s) will receive the former, while the latter stays open for collaborators. Then, they can add comments and discuss ideas freely.

Let’s start with the BCC part. Since you added everyone in BCC, none of them knows for sure that you included yourself in this group. So, you shouldn’t mention anything about the content of your email until the public discussion starts.

Next, once you begin discussing publicly, remember that your colleague may ask questions related specifically to your section of the conversation. Don’t respond to queries outside of your BCC thread. Instead, point him toward the threads containing answers to all relevant questions.

That said, you can continue talking privately throughout the day if necessary. But if you’ve already discussed it thoroughly, you can skip this step altogether. Feel free to move onto the next phase of your daily routine.

Once everyone involved leaves the thread alone, close it completely. While you can leave the page open forever, closing the tab helps clean up distractions and promotes focus.

On top of this, you can also implement anti-spam software called Black Hole Lists, which prevents emails from being forwarded or otherwise shared across sites.

Black hole lists essentially become invisible walls around your mailbox, preventing emails from leaving or entering that space. They function similarly to social media blocking tools like Unroll.Me, allowing you to block unwanted subscriptions and promotions.

After installing Black Hole List, follow the steps below to activate it in your Gmail settings.

Select Settings & Filters from the sidebar.

Click Create filter.

Enter a name for your new rule and tap Save.

Choose either Block emails matching these words or Allow emails matching these words (depending on whether you'd like to allow or deny blacklisted terms.)

Set your conditions according to what you'd like to blacklist or whitelist. Tap Create Filter again to save the changes.

Repeat these actions for any future blackholelists you'd like to apply. Once complete, you can view a preview of what your chosen filter does with the Test My Rule button.

Now, if you ever forget to turn off the Black Hole List, you can easily access a list of blocked domains from your webmail dashboard. Simply visit https://myaccountname-blackholes.google.com/.

Since this tool requires admin privileges, please note that you’ll see a special icon indicating that you need permission to manage black holes in your account. Also, you’ll see the following warning:

While convenient, this system isn’t foolproof. Some companies deliberately abuse the process to hide phishing scams. Fortunately, Google provides detailed guidance on avoiding these attacks.

Google’s official advice includes looking out for websites known to host malware, downloading attachments from suspicious links, and carefully reviewing documents before printing or saving. Additionally, you should ensure that your antivirus program is updated regularly and running a security suite.

Lastly, remember that Black Hole Lists aren’t perfect. Even if you disable them from your settings, unknown entities may attempt to bypass them occasionally. Therefore, exercise caution when clicking links or attachments from untrusted sources.

Be smart about your digital habits and stay vigilant against cyberattacks.

So, you want to send an important message or just a friendly one. But how can you keep your friends from knowing that you've been talking about them behind their backs? You could use BCC (Blind Carbon Copy), which is when someone sends an email to several parties at once, but they won't know who's receiving it until they see it on their inboxes later.

You can also set up CC (Carbon Copy) addresses so that only certain people are copied on emails while others remain hidden. Here we'll show you how these work for both Gmail and Microsoft Office 365/Outlook.

How do you send an email to multiple people without them seeing who else you sent it to?

If you're sending out something sensitive—like a bank statement or medical records—you should consider making it public through Facebook Messenger instead of via regular mail. If you really need to share this information with everyone without social media, try creating a new file in Google Drive called “Message” and put all your info inside. Then go into Settings & Sharing " Visibility settings and choose Everyone except [recipient name]. This will prevent anyone outside of said recipient list from ever viewing what’s inside Message. The downside here is that if you accidentally delete Message, no one will be able to view its contents unless they have admin privileges on your account.

To create a separate folder in Dropbox for messages like this, open Menu " More tools " Folders. Type in the person's name as Folder Name and then click Create Folder. Inside this folder, add files by dragging-and-dropping documents onto it. To make things easier, rename the files after the sender's first initial letter. For example, let's say John Smith has two files in this folder: JSmith1.docx and JSmith2.docx. Rename those files 1.docx and 2.docx respectively. Now every time you email him, he knows exactly where his document is located because all the names match up perfectly. When you receive a response from him, double check that everything looks good before deleting the original copy.

Another option would be to simply email yourself and save the conversation within Slack. However, this doesn’t give you much control over where you store the data, since it may get lost among hundreds of thousands of other similar conversations. Also, keeping track of the number of times someone emailed you becomes difficult when dealing with large groups.

For more advanced users, you can actually take advantage of Evernote’s shared notebooks feature. In short, you tell Evernote who your contact(s) are, and Evernote creates a special notebook just for them. Your contacts don’t even realize that this happened, and you now have a place to store any messages you wish to keep private. Clicking on Shared Notebooks opens up a dropdown menu showing all the different types of notes you can create. Just select the type you want, input some text, and hit Publish. That’s it! Now you can easily access the note whenever you want.

It might seem complicated, but setting up this system takes less than five minutes. It’s worth noting that Evernote does charge $5 per month for premium accounts, but you can always test the free version first.

On top of that, there are plenty of apps dedicated to helping you manage your email communication better. Check out our guide on how to handle massive email chains.

Is there a way to send the same email to multiple recipients separately?

Yes, there is. First, log into your Gmail account and navigate to Settings & Accounts & Import tab. From there, scroll down to Forwarded Emails and tick off Send me the forwarded email as my own reply. This means that when you forward an incoming email, Gmail will not include the original sender's address. Instead, you’ll get an auto-generated Reply-to field with your personal ID attached.

Now, whenever you forward an email to another user, Gmail will automatically change the Reply-to part to whatever your email ID happens to be. So, if you were trying to avoid sharing specific details with your boss, you can quickly do away with her address by forwarding it to your personal email.

In addition, you can also enable Smart Replies. Go back to your main email window and look under the Compose section. Under the Relevant options header, find Auto-reply based on prewritten responses and turn it On. Once activated, whenever you compose an email, Gmail will offer suggestions of replies to common questions. So, if you wanted to respond to a question regarding the weather, you can write “Weather report tomorrow is cloudy. Please refer to forecast website blahblah.com" and Gmail will fill in the rest.

The most convenient thing about this method is that you don’t have to leave a trail of comments in your Sent box. And thanks to the fact that the Reply-to field gets changed according to your personal ID, you shouldn’t run into problems with email overload either.

However, if you prefer to stick with BCC, here are some useful ways to mask email addresses.



How do I send a mass email separately?

This requires a bit of extra effort. First, if you haven't already done so, sign into Yahoo Mail, Hotmail, Gmail, etc., and locate the Contacts page. Find the Address Book entry for the company you'd like to reach, right-click the entire row, and select Edit Contact Details... At the bottom of the resulting screen, paste in your mailing address and phone numbers. Hit Save Changes, and repeat this process for all entries you want to insert.

Next, switch over to the View tab and disable Show Recipients List. With this step enabled, your recipients won't know whether you've reached out to 100+ people or just 10.

Finally, head back to the previous steps and paste in additional addresses, including your own. Make sure to set up filters so that your personal address isn't included in the batch.

How do I send an email to a group but hide recipients?

Here again, you can follow pretty much the exact same procedure outlined above. All you have to do is replace Addresses with Group. After doing so, your recipients won’t be able to identify who specifically sent the email to them. They’d think it was addressed to everybody together.

Bonus tip: If you often get bombarded with spam emails, you can block particular words from appearing in the body of future messages. Simply highlight the word(s) you’re concerned about and press Enter. A pop-up window will appear asking you to confirm your choice. Repeat this action for all instances throughout the template.

Do you still struggle with hiding email addresses? We recommend checking out services such as Hide My Email Address.


Author

Mathieu Picard

CEO, Anyleads, San Francisco

We are the leading marketing automation platform serving more than 100,000 businesses daily. We operate in 3 countries, based in San Francisco, New York, Paris & London.

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The perfect product to generate high quality leads from B2B to B2C.

  • Access / extract from more than +15M B2B companies.
  • Extact local businesses from Google Maps.
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  • Send all the data to your CRM via Zapier.
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Extract emails, phones on the page of websites and download it to Excel or CSV.

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