We are expanding our business. Launch Anyleads in white label with your own logo and colors. Create your own lead generation software.
Discover the Anyleads suite | Find emails, verify emails, install a chatbot, grow your business and more!.
blog

Best Way to Create and Send a Successful Mass Email Campaign



Email is considered to be one of the best ways to reach out to people mainly because consumers check their inbox an average of 20 times a day across different devices and locations.


According to eMarketer, email marketing has an average of 122% ROI, so focusing on automated email campaigns can be of great help to increase lead generation. There are two strategies commonly used for email marketing campaigns: Personalized and Mass, and you can mix both. 


Most businesses choose only to run customized campaigns because they believe they are more personal. But, they are missing on a whole world of opportunities, as Mass Email is a great way of reaching people on ToFu (Top of Funnel), create brand awareness and distribute content.


Even though content marketing has evolved to being personalized, it’s possible to send a successful campaign to a mass email list. Our main goal with this article is to show how to send mass emails that work. 


We’re going to cover the following topics:

  • Definition of mass email

  • How to send campaigns

  • Tools for mass email strategy

  • Templates


mass email


What is a mass email?

First of all, it’s important to note that mass and bulk email are the same thing. It’s all about sending an email campaign to a group of people without any customization


The goal here is to reach as many people as possible and hope to get responses back or to at least get a few link clicks.


The mass email strategy uses generic template messages focusing on a large group of people that’s usually not segmented. For that reason, this practice is being abandoned, and most marketers prefer to send personalized messages according to subscribers' interests.


On the other hand, if you create a good mass email campaign, there is a high chance of getting outstanding results. Approximately 33% of people don’t like emails that don’t match their interests. But, if you look on the bright side, there is another 67% who will pay attention to your content. 


how to send mass email

Results achieved with email marketing

Truth be told marketers usually don’t give the mass email strategy enough credit, and it is due to lack of tracking or proper planning. Mass emailing usually has a low conversion, but that mostly happens because there is no follow-up strategy, or strong content and copy.


Check out a few statistics that show reasons why sending emails on a large scale can be beneficial:


  1. 61% of people would rather be contacted via email than any other channel

  2. An average of 40% of people use mobile to check their emails, and that allows your business to reach people who are always on the run

  3. It’s expected that email accounts reach 5.6 billion by the end of 2019

  4. 99% of people check their emails everyday


The secret is to create a campaign that doesn’t overload the mailbox. And that is what we are going to talk about in the next section.


How to send a mass email and work with bulk email lists

You might be wondering how to gather emails and even get free email lists.  But first, it’s essential to learn more about the regulation to send mass email.


There is a law called the CAN-SPAM Act, which establishes rules and requirements for commercial email, both mass or personalized. Companies that don’t comply with the rules can face penalties for violation.


Here are a few things that need to be done:

  • Tagging the email as an ad

  • Including an email signature with a physical address

  • Adding the option to unsubscribe

  • Do not use misleading header information 


It seems complicated, but it’s actually quite simple, and sending mass email through a trustworthy tool can be very effective.


You need to find a software that sends automated emails. The software should have the option to customize the process according to people’s responses. This means that you can add a condition and score based on each lead’s action.


For example:


send mass email


In order to set up the campaign, you’ll also need a list of emails. The list can be organically created by:


  1. Running a content strategy to distribute rich materials in exchange for prospects’ contact information

  2. Using a chatbot to increase support and collect leads

  3. Extracting emails from Linkedin for large scale strategies

  4. Running campaigns with B2B influencers to gather leads

  5. Asking for contact information during live events


how to send a mass email


Some companies also choose to buy lists through specialized brokers who collect email and other contact information by using the link baiting strategy to capture leads.


Link baiting is part of the backlinking strategy, which is basically about creating quality content on the website and hope for other sites to naturally link to it. The ‘baiting’ happens when a rich material or any additional information is shared in exchange for contact details.


These paid lists are viable because before sharing the information, the person formally agrees to share their details with partners and other institutions. 


The downside is that this method doesn’t guarantee lead qualification, and it might risk your credibility with email marketing tools. That’s why we advise you to go with one of the five options listed above.


Now that you are familiar with mass email, you can get inspired and create a campaign for your business.

Mass email app and its benefits

You are probably aware of the fact that automation is quite useful, and it can bring amazing results. So, you should definitely choose software to assist with aspects of the sales process.


In the email marketing area, there are a few tools, such as MailChimp that are commonly used for email campaigns. But, if the goal is lead generation, using a tool with multiple functions, including mass email, is much more beneficial.


Plus, it is quite important to check if the software has integration with tools such as Zapier. This allows you to easily connect to other apps to share information and improve performance and data usage.


sending mass email

Benefits

As mentioned at the beginning of this article, mass email campaigns can be great for lead generation. Lead generation is usually focused on reaching the Top of Funnel: those people who are still not hot leads and are learning about the company and its services.



TOFU

how to send mass emails

For business people who have already gone through the ToFu, it’s advised to use personalization according to their preferences, but it’s not mandatory as mass email campaigns can be useful for lead scoring.


We learned that sending an email campaign is a strategy that grows stronger each year, and by using a mass email app, you can enjoy some benefits:


  • Time optimization: a tool to send mass email and create automation will save your team time during the whole email chain.


  • Boost website visits: since bulk email is sent to a large group of people there’s a higher chance of converting them into website visits (and then hot leads).


  • Tracking: Data can be very helpful for marketers! By tracking email campaigns and then analyzing the data collected, specialists can come up with better ways to attract and engage people through email.


  • History: Write and keep all your email templates saved to create campaigns at any time and share it with the whole team.

Templates for mass email marketing

We created a few suggestions for your bulk email campaign. But, feel free to make any changes as these are just templates, and there are only four email sequences.


Note: Create an email chain with at least five to six emails as 80% of prospects reject offers four times before saying the first ‘yes’.


We hope the templates inspire you to produce great ones for your business.


First Email

Template #1

Subject: Fun (and helpful) Facts About Lead Generation 


Hello stranger, you’re probably wondering why I’m reaching out to you, and I promise this will be quick =)


Our company has excellent software focused on generating content, and it can increase your lead generation by [XX%].


We invite you to check out our infographic with 10 fun facts about lead generation through content creation.


Let us know what you think!


[add a link to the website or the sales team contact channel]

Template #2


Subject: Would you like to sell more? [money emoticon]


Hey, if you’re a salesperson or marketer you’re going to love the content we have created for our blog:


  1. Title [link to a blog post]

  2. Title [link to a blog post]

  3. Title [link to a blog post]


 Our sales experts shared their knowledge, and our blog will help you learn a bit more about how to increase sales through marketing automation.


[button linked to the blog]

Template #3

Subject: Tips to improve sales approach [two people shaking hands emoticon]


Are you having a hard time increasing sales? If so, we have a few tips that might help solve some of your issues.


  1. [Tip #1]

  2. [Tip #2]


Download the infographic to see the full list with three more tips related to [hot topic].


[Call to Action Button]



Follow Up Email Template: People Who Did Not Take Any Action

Template #1


Subject: Fun Fact About Lead Generation 2


Hey, 


Since our last email was such a success, we decided to add five facts to the infographic [insert a link to it]. 


This is your chance to learn even more about sales generation through content marketing. 


Don’t miss out.


Download Infographic [button]

Template #2


Subject: Second Chance To Sell More [money emoticon]


In our last email [link to the email] we shared a few content links that will walk you through the [blog posts themes or anything else you shared].


Some people have already contacted us, and very soon we’ll have a webinar to dig deeper into the subject.


You can pre-register by clicking here [link].

Template #3


Subject: 5 More Tips To Improve Sales Approach


We’re glad to announce that our last email was helpful and due to requests we decided to add five more tips to our list. 


Download the infographic for the details.


[Download button]


Or just visit our website for more information about how you can become an even better salesperson.



Follow Up Email Template: People Who Took An Action

Template #1


Subject: Fun Fact About Lead Generation 2


Hey, 


Since you liked our last email, we would like to share an exclusive [rich material] with [X] fun facts and [something extra like a report created by an expert].


This is your chance to learn even more about sales generation and increase your personal performance and company results. 


Don’t miss out.


[Download Button]

Template #2


Subject: More Information About How To Sell More [money emoticon]


Hello!


Hope you enjoyed the content we shared in our last email. The blog posts are meant to share insightful information and help with sales success.


Our experts will hold a webinar about selling techniques soon, and we would like to invite you to pre-register.


Don’t miss out on this chance for networking and market knowledge sharing.


You can sign up by clicking here [link].

Template #3


Subject: 3 More Tips To Improve Sales


Since the five tips we shared before were helpful, we decided to add three more to the list.


Download the infographic for the details.


[Download button]


You can also check out our blog for even more insightful data about [hot topic].



Follow Up #3

Template #1

Subject: Increase lead generation in [XX%]


Did you know that software can help your team increase lead generation in [XX%] a year?


We surveyed our clients and [X] out of [X] saw a significant change in their sales process.


Check out our infographic with 10 fun facts about lead generation through SaaS [add hyperlink] use.


[Download Button]

Template #2


Subject: Increase Sales in [XX%] By Applying These Strategies


Learn from sales experts about strategies that work well for all types of businesses. 


You can visit our exclusive blog [Link to it] and read the articles they published or sign up to talk to one of our specialists.


The best way to increase sales is through marketing automation.


[Link To Sales Team Calendar]

Template #3

Subject: How to improve sales approach 


If you still haven’t checked the creative infographic about tips to improve sales approach, you should do it right away.


Last few days to download the infographic for free.


[Download Button]



Follow Up After No Answer

Template #1


Subject: Download This [Rich Material] For Free


Promise this is the last time we’re reaching out.


We just wanted to make sure that the emails did not go to SPAM as we don’t want you to miss out on this great [add a link to infographic here].


If this is not interesting for you, but you know someone who would enjoy it, feel free to share this email.


[Link to infographic]

Template #2


Subject: Last Chance To Increase Sales Performance


If you truly love selling, you know that your skills are a huge part of the sales process. But, you also know that automation tools that help with lead generation can take your sales to the next level.


Don’t miss out on this once in a lifetime chance to talk to experts on the subject.


Let us know if you’d like to know more or just go ahead and schedule a quick chat.


[link to schedule a call]

Template #3


Subject: Free Webinar About Sales [or any other hot topic]


This is your last chance to check out tips and suggestions from sales specialists.


The webinar will be held on [date], and you can sign up by clicking [here].


Knowledge is power, so take a chance and learn more about how to increase sales efficiency.


[Sign Up Button]


Tips for a brilliant campaign

Before digging into useful tips, remember that selling is about creating connections, and email marketing is a significant ally in this journey. It helps not only with brand awareness but also with the establishment of the company and its people as market references.

The math is simple: would you rather buy from a company you’re not familiar with or from a company that’s been sharing useful information and that you have easy access to their staff? 


When companies invest in email campaigns, brand awareness generated is more significant than offline. The emails can also be a way of sharing information about the company’s social media.


Let’s check a few things you can watch out for while creating and managing a mass campaign strategy:

  1. Creative headline and template

  2. Design

  3. Signature

  4. Timing

  5. Follow up


Creative headline and template. Brands that use creative subject lines, such as adding emojis, have a higher conversion rate


It’s important to add at least one image to attract more attention. Do not forget to hyperlink it, as it will also increase the chances of people visiting the website by clicking on the image.


Design. The visual aspect will make sure the leads and prospects take your business seriously. Poor layout can cause the person to delete the email instead of reading and trusting the linked content. Good design can establish your brand as an industry leader since it can show leads that you take everything into account. 


Signature. Since you have to add a footnote to comply with regulations you can make it informative, and establish brand awareness. Use this chance to add the company address and also a Call to Action or any information that will catch the recipient’s eyes.


Timing is everything. Follow best practices and do not send one email after another in a short period. Plan ahead and schedule throughout a couple of weeks or months.


Suggestion

  • After the first email wait at least ten days to follow up the first time

  • The second follow up email can be sent five days after the first follow up email

  • The third follow up can be done seven days after the second one and so on


It all depends on how many FUP (follow up) emails your strategy will have.


It’s also known that the best day and time to send emails is Tuesday at 10am, but for B2B email campaigns Saturdays at 10 am might work better.


Follow up emails. The total of follow-ups depends on your strategy, but it’s advised to follow up 3 to 4 times, just to make sure the email didn’t go to spam.


Don’t overlook the follow-up emails, as they have a massive impact on what people think of your product and service. This is your opportunity to share knowledge and make the brand a reference on a few subjects. Take a look at the follow up email templates we created to get inspired.



We also gathered a few examples of real mass campaigns. These are B2C examples, but it’s worth checking out to get inspired:


  1. theSkimms

  2. InVision

  3. RCN


theSkimms used their own anniversary to reach out to their database, advertise their Ambassador Program, and spread the word through Instagram.


how to send out mass emails


InVision invested in bright colors, an informative headline with the name of the expert who will share his knowledge, and added a button with a funny CTA. 


Note that the email does not address anyone specifically.

sending mass emails


RCN’s email was meant to their customer database, but it’s a great example of the content type that can be shared as a mass email. Let your customers know what you are prepared for and how they can get in touch with you.


mass email marketing

Conclusion about mass email

Mass email can be as good as personalized email campaigns. But it is necessary to put some effort into it and remember to use tracking tools to understand what works and what it doesn’t.


Just like every other strategy, mass email won’t have good results if there isn’t somebody caring for it. Gather your sales team and start brainstorming ways to create successful mass email campaigns in collaboration with the marketing team.


Remember the most important details to help with successful mass email campaigns:


  • Choose an automation tool

  • Work with at least 4 follow-ups

  • Create and share blog content

  • Share insightful videos 

  • Offer rich materials to create brand awareness


Don't knock it till you try it.


Author

Mathieu Picard

CEO, Anyleads, San Francisco

We are the leading marketing automation platform serving more than 100,000 businesses daily. We operate in 3 countries, based in San Francisco, New York, Paris & London.

Reviews about this page


Write your review below

Cancel my review
Thanks! Your review will be reviewed and added to the website soon.

Average rating:
0 / 5, 0 reviews

Join Anyleads to generate leads

Error! Impossible to register please verify the fields or the account already exists.. Error, domain not allowed. Error, use a business email. Welcome to the Anyleads experience!

More than +200 features to generate leads 😍

illustration
Anyleads
Enrichment data software to find emails

The perfect product to generate high quality leads from B2B to B2C.

  • Access / extract from more than +15M B2B companies.
  • Extact local businesses from Google Maps.
  • Find company domains from names.
  • Get all employees emails from a list of domains.
  • Send all the data to your CRM via Zapier.
illustration
Anyleads
Email, phone & social media extractor

Extract emails, phones on the page of websites and download it to Excel or CSV.

  • Upload a list of websites to extract emails.
  • Export phone numbers from landing page.
  • Export social media urls (Facebook, Instagram ..) from pages.
  • Export to CSV or Excel in one click.
  • Send the data to your CRM or other software.
illustration
Anyleads
Find emails from first name, last name and company name

Discover emails from a CSV from 3 columns (first name, last name, and company name).

  • Upload big batch of CSV online to find emails.
  • Email discovery is fast and build emails from patterns.
  • Find valid emails from 3 data points.
  • Export to CSV or Excel in one click.
  • Send the data collected to your CRM or any software.
illustration
Anyleads
Chatbot solution to capture and convert visitors into leads

Transform your visitors into leads by capturing information from them.

  • Install unlimited chatbot to capture unlimited leads.
  • Customize the scenario of your chatbot.
  • Customize the color, position and the widget.
  • Export the leads into Excel or CSV.
  • Send directly the leads captured to your CRM or any software.
illustration
Anyleads
Daily registered domains with leads information

Discover each day thousands of new companies registered on Internet.

  • Prospect new businesses registered on Internet.
  • Transfer leads to campaigns to send emails on it.
  • Thousands of new leads uploaded each day.
  • Export all the leads into Excel or CSV.
  • Send collected data to your CRM or other software.
illustration
Anyleads
Online review management to get more online reviews

Capture reviews from visitors, and increase your reviews on Google and Facebook pages.

  • Install and customize the widget on your website.
  • Collect more reviews, increase your SEO position.
  • Grow your Facebook page and Google page.
  • Export reviews into Excel or CSV.
  • Send reviews directly to your CRM.
illustration
Anyleads
Sequence (cadence) / newsletter campaigns tool

Send newsletter or sales emails with automatic follow ups.

  • Create unlimited campaigns and connect unlimited senders.
  • Warm up feature to increase your deliverability.
  • Send personalized images with our image personalization tool.
  • Send events to your CRM such as opens, clicks and replies.
  • Generate more sales meeting with automatic follow ups.
illustration
Anyleads
API to prevent fake emails registration on your service

Each time someone registers to your service, ping this API to verify if the email is correct.

  • Verify if an email exists to prevent fake emails.
  • Export results into Excel or CSV.
  • Ping in real time our API or plug it in your system.
  • Instant email verification.
  • Send collected data to your CRM or other software.
illustration
Anyleads
Social proof notification widget tool

Generate and display notifications on your website to show random messages to your visitors. This will increase your sales and credibility.

  • Add unlimited websites.
  • Add unlimited notifications.
  • Create geo-targeted notifications.
  • Display random fake notifications.
  • Send collected data to your CRM or other software.
illustration
Anyleads
Extract B2B emails from B2B social media

Extract emails and contact from B2B social media. Find new leads in one click and create targeted lists.

  • Create unlimted lists, filter by country, industry, size and job title.
  • Hyper targeted lead generation.
  • Generate B2B and B2C lists in one click.
  • Super fast emails generation.
  • Send leads to your CRM or other software.

Start generating leads with our software

Create your account and start your 7 day free trial!

Error! Impossible to register please verify the fields or the account already exists.. Error, domain not allowed. Error, use a business email. Welcome to the Anyleads experience! By registering you agree to the Terms and conditions agreement.

More than +200 features to generate leads 😍

We offer multiple products for your lead generation, discover them below!

>> Unlimited access to all products with one single licensecheck our pricing.

illustration
Anyleads
Enrichment data software to find emails

The perfect product to generate high quality leads from B2B to B2C.

  • Access / extract from more than +15M B2B companies.
  • Extact local businesses from Google Maps.
  • Find company domains from names.
  • Get all employees emails from a list of domains.
  • Send all the data to your CRM via Zapier.
illustration
Anyleads
Email, phone & social media extractor

Extract emails, phones on the page of websites and download it to Excel or CSV.

  • Upload a list of websites to extract emails.
  • Export phone numbers from landing page.
  • Export social media urls (Facebook, Instagram ..) from pages.
  • Export to CSV or Excel in one click.
  • Send the data to your CRM or other software.
illustration
Anyleads
Find emails from first name, last name and company name

Discover emails from a CSV from 3 columns (first name, last name, and company name).

  • Upload big batch of CSV online to find emails.
  • Email discovery is fast and build emails from patterns.
  • Find valid emails from 3 data points.
  • Export to CSV or Excel in one click.
  • Send the data collected to your CRM or any software.
illustration
Anyleads
Chatbot solution to capture and convert visitors into leads

Transform your visitors into leads by capturing information from them.

  • Install unlimited chatbot to capture unlimited leads.
  • Customize the scenario of your chatbot.
  • Customize the color, position and the widget.
  • Export the leads into Excel or CSV.
  • Send directly the leads captured to your CRM or any software.
illustration
Anyleads
Daily registered domains with leads information

Discover each day thousands of new companies registered on Internet.

  • Prospect new businesses registered on Internet.
  • Transfer leads to campaigns to send emails on it.
  • Thousands of new leads uploaded each day.
  • Export all the leads into Excel or CSV.
  • Send collected data to your CRM or other software.
illustration
Anyleads
Online review management to get more online reviews

Capture reviews from visitors, and increase your reviews on Google and Facebook pages.

  • Install and customize the widget on your website.
  • Collect more reviews, increase your SEO position.
  • Grow your Facebook page and Google page.
  • Export reviews into Excel or CSV.
  • Send reviews directly to your CRM.
illustration
Anyleads
Sequence (cadence) / newsletter campaigns tool

Send newsletter or sales emails with automatic follow ups.

  • Create unlimited campaigns and connect unlimited senders.
  • Warm up feature to increase your deliverability.
  • Send personalized images with our image personalization tool.
  • Send events to your CRM such as opens, clicks and replies.
  • Generate more sales meeting with automatic follow ups.
illustration
Anyleads
API to prevent fake emails registration on your service

Each time someone registers to your service, ping this API to verify if the email is correct.

  • Verify if an email exists to prevent fake emails.
  • Export results into Excel or CSV.
  • Ping in real time our API or plug it in your system.
  • Instant email verification.
  • Send collected data to your CRM or other software.
illustration
Anyleads
Social proof notification widget tool

Generate and display notifications on your website to show random messages to your visitors. This will increase your sales and credibility.

  • Add unlimited websites.
  • Add unlimited notifications.
  • Create geo-targeted notifications.
  • Display random fake notifications.
  • Send collected data to your CRM or other software.
illustration
Anyleads
Extract B2B emails from B2B social media

Extract emails and contact from B2B social media. Find new leads in one click and create targeted lists.

  • Create unlimted lists, filter by country, industry, size and job title.
  • Hyper targeted lead generation.
  • Generate B2B and B2C lists in one click.
  • Super fast emails generation.
  • Send leads to your CRM or other software.