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What is a good personal email signature?



What is a good personal email signature?


Email signatures are a bit of a lost art these days, but they can be really useful if used right. They're usually just about as long as our messages are (a few short sentences), so it's easy to forget that there could even be more information added at the end.

Here’s what should go into your email signature.

Should your personal email have a signature?

Most people don't think twice before sending off their next missive with "Sent from my iPhone". But this isn't always necessary — or particularly helpful. The best way to use a signature depends entirely on who you want to reach out to. If you're writing to someone whose inbox only checks every couple of weeks, then keep things simple. You probably won't need anything fancy.

If you're looking to get attention, however, try adding another layer to your message. This might mean including some details like where you work or which class you took last semester. It also gives recipients something else to scan while waiting for them to open up your message. Plus, when you send it over email, it makes it look less spammy than simply attaching a photo of yourself holding a graduation certificate.

But remember, a well-written email signature shouldn't include any marketing language. Your goal here is to make sure anyone reading your email knows exactly who sent it, not to sell them something. So take care when crafting one.

That said, there are still plenty of options available to those interested in creating a professional-looking email signature. Check out these free online tools to create beautiful ones.

The key is to choose something unique enough that others will recognize you immediately.

Can I add a handwritten signature to my emails?

Yes! There aren't many places left where handwriting is preferred over typing, and most of us never learned how to type legibly anyway. As long as you sign each letter with your own handwriting, then other people will know that you actually wrote those words by hand.

There are several ways to write a person's name, depending on your preference. Some experts recommend using all caps with a period after it. Others suggest beginning the first word of your signature with a capitalized P. Still others say it helps to start the sentence with a colon instead. And then there are stylists who believe everything needs its own punctuation mark.

Keep in mind that you'll also want to avoid signing documents digitally. Not everyone uses cursive anymore, and many prefer digital keyboards because they're easier to learn.

For example, if you're applying for a job today, you may want to consider having someone proofread your resume before submitting it. However, if you've been out of school for years and haven't had much experience working with computers, you'd likely feel more comfortable handing someone a hard copy of your application.

Handwriting adds personality, too. That's why it's becoming increasingly popular among celebrities and politicians alike.

Just follow a basic format: Start with your full name followed by whichever title you hold now. Then list out whatever positions you currently have under your belt. Next comes the date and time, and finally your contact info (including phone numbers). Afterward, you can finish with whether you plan to attach an additional document to your email, although sometimes that step isn't required.

This is especially true if you're trying to apply for a position via email without ever meeting face to face. In that case, you may want to skip ahead to the section below on how to design a professional email signature. For those situations, stick with the basics above.

It's important to note that you don't necessarily have to fill every line with text. Sometimes it works better to leave space between sections of names and titles. Just make sure there's no confusion once someone opens your email.



How do you put a handwritten signature on an email?

Emails are typically broken down into three parts: From, To, Subject lines. A good signature goes towards the bottom part of this area, underneath the subject line. Don't worry about formatting the rest of the body of the email since it doesn't matter until later.

To begin designing a great email signature, grab a pen and paper and brainstorm ideas. Write down topics related to your profession, hobbies, interests, etc. Anything you find interesting or relevant. These ideas can help spark inspiration for a new signature.

Once you come across something you think would fit nicely, jot down notes on your computer. Most email apps allow users to customize signatures directly within settings menus. For instance, Gmail lets you select Signature Settings located beneath More Options & Preferences. On Outlook, head to Mail Format tab " Signatures & Stationery and enter your desired signature.

You can either save your newly created signature as a template or download a pre-made one from a service like TypeSignature. Pick the option that suits you best.

Now, let's talk about what happens after you hit Send.

How do I insert a handwritten signature in Gmail?

Gmail allows users to embed images anywhere inside messages they compose. Usually, though, this means inserting photos or videos. Handwriting, however, requires a slightly different process.

First, open up your email client’s menu bar. Now click File " Attach file or drag/drop an image onto the body of your email. Once you see the attachment pop up somewhere near the top of the window, double-click it.

Next, scroll down to the very bottom of the page and click the Insert button. Scroll through the available choices until you land on Object. Select Photo Frame. Finally, pick Embed, and then OK.

Afterwards, your recipient will receive a prompt asking if they wish to display the embedded object. Click Yes if you want them to view it. Otherwise, choose No if you want them to delete it automatically.

When using Google Drive, Microsoft Office 365, iCloud, Yahoo, or similar platforms, you can upload files to share with others. Simply drag and drop your.docx,.pptx,.pdf, etc., onto the platform itself. When finished, navigate to the folder containing your chosen file and expand it. Find the file you uploaded, then select Upload. Lastly, check Share With People Outside My Workplace and give permission to access your content.

With Apple devices, you can often use two methods simultaneously. First, simply tap the i icon on the keyboard and select Files. Choose the picture you want to upload, and it should appear in the main screen. Second, press the Camera icon and select Take Photo from the popup menu. Hold the camera close to your Macbook Pro’s webcam to snap a quick snapshot that instantly appears in the same folder.

Regardless of device choice, you must wait at least 30 seconds for the picture(s) to process. Afterwards, rename your file by clicking the small arrowhead in the upper-right corner and selecting Rename. Enter a suitable description and press Save.

Your signature should now be complete! Before closing out, however, you may want to edit the font size and style to match your taste. Also, you can change the color scheme if you wish.

Good luck, and happy emailing!

If you're reading this post in your Gmail inbox (or any other webmail), then it's fair to say that you've probably used email signatures before. You may even be familiar with the concept of adding a "signature" at the end of every message sent from your account. These signatures usually include contact information or some sort of branding statement about who you are as well as important links back to your social media accounts.  As someone who receives hundreds of emails per day, I can attest to how useful these signatures can be -- especially if they catch the recipient's attention right away!

So what exactly do those signatures accomplish? What makes them so valuable? And why does everyone seem to insist upon having one anyway? Let me answer all three questions by first explaining what an email signature actually is. It's nothing more than text added after the subject line of the email. This text will typically contain certain pieces of info including name(s) and phone number/address, company name, website URL, etc., depending on whom you want to send the email too. The key here though is that people need a quick way to identify your organization or brand. So while there are many different types of signatures, they really boil down to two main categories: business-oriented and casual.  The following paragraphs offer tips on creating both kinds…

Should I have an email signature for my personal email?

It depends. If you work primarily within your own industry, and don't have much interaction outside of that field, then it might not make sense to add a signature to each individual email you write. Instead, consider using one general signature template which includes everything you think necessary. After sending out several messages, you'll get comfortable knowing just where to type things without thinking twice about it. Plus, since most modern mail clients allow users to customize their own signatures, you won't necessarily miss out on anything when others read your emails.

But if you're looking to expand your professional network beyond friends and family members, then yes, definitely create a custom signature specifically designed for online communication. In fact, some companies only require employees to sign off via email instead of verbally over the phone. Having a specific email signature helps you stand apart from your competitors in terms of professionalism. Also, if you ever decide to switch jobs, employers are likely going to check up on your LinkedIn profile or take a peek at your Twitter bio before considering whether to hire you.

Should I put a signature on my personal email?

Yes, absolutely! Even though you may never see yourself writing long letters on your personal email address, chances are high that you'll receive correspondence from time to time. That being said, most people tend to forget the importance of proper etiquette these days. When communicating through email, remember that people generally expect a response within 24 hours. Therefore, you must always try to keep deadlines short yet courteous. Make sure your email signature clearly states when someone needs to respond to your note. For example, something along the lines of "We would love to hear back from you ASAP!" or "Please reply today."

Also, avoid attaching documents to your e-mails unless absolutely necessary. A lot of times, people simply open attachments because they find them interesting enough to view later. But doing so could result in downloading malware onto your computer. Not cool.

Another thing to remember is that anyone else receiving copies of your emails can potentially access content therein. Don't share sensitive data via email unless you know for sure that the person requesting it isn't trying to steal your identity. Otherwise, treat your private details very carefully.

What signature should I use for personal email?

Don't worry. There's no need to agonize over choosing between multiple templates. Just pick whatever works best for your situation. However, bear in mind that a generic business email signature doesn't cut quite the same mustard as a personal signature. Since you're dealing directly with another human being, it's imperative to come across as warm and friendly rather than cold and impersonal. Think about how you'd describe your self in one sentence. Does it sound like someone you'd want to give money to? Then stick to that style throughout your entire signature.

Additionally, you may also want to include a small bit of personality into your signature. For instance, if you run a tech blog, you could mention it somewhere in your email signature. Or maybe you're involved with a charity project. Maybe you've got a weird hobby. Whatever it happens to be, just make sure that it reflects your true nature. People aren't robots, and humans relate better to fellow humans who exhibit similar interests.

Finally, don't feel obligated to fill your whole email signature with tons of superfluous information. Your goal shouldn't be to cram as much stuff as possible into one space. Keep the text concise but still relevant to the context. Use bullet points whenever possible. To help keep track of your thoughts, consider typing your notes directly into Google Docs and printing out hard copy versions.

What an email signature should look like?

Your signature should ideally consist of 3 sections. First comes your name, followed by a brief description of your role at your current job, and then a link back to your homepage. Below is an example of a basic business-style email signature. Note that mine was written entirely in HTML code to ensure maximum compatibility. Additionally, notice that the last section contains hyperlinks to various websites related to my profession. Lastly, this signature was created in Microsoft Word.

Here's an example of a standard personal email signature. As you can tell, this version is much simpler compared to the previous one. Although the formatting options were limited, the intended purpose was served nonetheless.

And finally, here's a pretty sweet email signature I found on Tumblr. Notice how it combines elements of both styles together seamlessly. Of course, you can tweak things around according to your preferences.

Do you have a great email signature idea that you'd like to share with us readers? Feel free to drop a comment below!

An email's subject line is short enough that it can convey most of what needs to be said without wasting precious characters. But an email's actual text isn't so easy to control—especially when composing messages from mobile devices or using free services like Gmail.  When there are more than two people involved in a conversation, this quickly becomes unmanageable. A bad email signature provides one solution by adding something extra at the end of each message.

Email signatures have evolved into a powerful marketing tool, but they haven't always been as popular as they are now. In fact, back before widespread internet access, very few businesses used them because there was no way for customers to contact their companies through emails. And even today, some still don't use them because they're seen primarily as corporate tools rather than useful additions to everyday correspondence.

But if you want to make sure your emails stand out among millions sent every day, here's everything you need to know about creating effective, professional email signatures.

How do I create a handwriting signature in Outlook?

There are many ways to add a signature to Microsoft Office documents. One method uses WordArt graphics embedded within the document itself (called "Document Properties" in older versions). This option worked well until recently, when users began complaining that inserting these special shapes would cause various issues with Outlook 2016. To resolve the problem, Microsoft removed the ability to insert custom Document Properties altogether.

Other methods include typing a name, drawing a graphic, or uploading an image file. None of these options offer any flexibility beyond basic formatting, which makes them unsuitable for quick sketches or casual letters. For best results, opt instead for a traditional pen-and-paper approach using either a full sheet of paper or a small notepad app. You'll find lots of great apps for Android and iOS.

Keep in mind that while writing your own signature may sound complicated, all you really need to worry about is capitalization and punctuation. The rest will take care of itself! If you've never written anything longer than a grocery list before, you likely won't run into much trouble.

Here's a step-by-step guide on how to write a simple signature in Word. It only takes a minute and will give you confidence in approaching other types of projects in the future.

What signature should I use in personal email?

Since the goal of a signature is to identify who wrote it, it must contain information unique to the sender. Ideally, this includes both first and last names. If you prefer, you could also include middle initial(s) and/or title.

If your name doesn't lend itself to being abbreviated, consider including your entire name along with additional details like date of birth, marital status, postal code, country, phone number, website URL, social media profile links, and physical address.

For maximum impact, keep font size large and typeface bold. Make sure to choose a legible color scheme too. Pick colors that contrast well against your skin tone — blue looks nice on everyone regardless of race.

As far as content goes, stick to business cards' typical rules regarding length and complexity. Don't try to pack too much info into a single sentence or paragraph. Instead, break up long blocks of text over multiple lines to ensure clarity. When necessary, provide context clues like acronyms, dates, numbers, titles, etc., so readers aren't left guessing. Also avoid using fancy fonts unless absolutely necessary. Remember that anyone reading your signature will probably encounter it after having skimmed several previous sentences anyway.

Finally, remember that your audience knows exactly whom it's addressing. They already know where you live, who else lives there, whether you're married, and similar things. So don't waste space providing irrelevant data that others might see as boring. Stay focused on identifying yourself clearly. After all, that's why it exists in the first place.

What is a good signature for personal email?

In addition to making your signature unique, it should say something about you. That means that it shouldn't just repeat the same generic bio provided by LinkedIn or Twitter. Rather, think about what kind of person you'd feel comfortable talking to face-to-face and trying to capture that feeling in your eSignature.

Ideally, your signature should reflect your personality and style. Think about what kinds of questions someone asking you would ask themselves upon seeing your signature. How does your signature answer those questions? Does it come across as friendly, confident, laidback, reserved, serious, or otherwise? Your answers will depend heavily on your field and industry.

You may wish to customize your signature depending on your job role, company culture, or preferred communication styles. But be careful not to go overboard! People often get carried away when filling out online forms, and you definitely don't want to confuse readers by mixing different fields together unnecessarily. Just pick three or four key phrases that highlight your strengths and tailor your signature accordingly.



Should you put your work signature on your personal email?

Yes, especially if your email contains work-related material. Otherwise, potential employers may wonder if you're planning on applying for another position with them down the road. Or maybe you're sending your boss an email containing sensitive information. Either way, putting your normal signature on top of this could compromise your security and privacy.

Instead, use a separate email account exclusively for private communications. Separate accounts help prevent accidental exposure of confidential information, while giving you greater freedom to express yourself freely without worrying about what impression it leaves behind. Plus, since you'll be able to send emails directly from your favorite browser application, you'll save time compared to composing via webmail.

To set up a new email account, check out our complete guide to setting up a mail server. Then sign up for a premium Google Apps account at domains.google.com to use as a second inbox. From there, simply delete the default Google Mail entry and replace it with whatever domain you registered for.

This trick works equally well for Yahoo! Mail, iCloud, AOL, and many other providers. Simply log into your desired service's web portal, click Create Account, then follow its instructions to continue registration. Once done, you can switch between primary and secondary addresses seamlessly.

Once again, however, you may want to refrain from doing this if you plan on keeping your main email account secure. Doing so prevents unauthorized third parties from accessing your email box. Since hackers typically look for weak points in systems, hiding important credentials inside your password manager is considered safe practice.


Author

Mathieu Picard

CEO, Anyleads, San Francisco

We are the leading marketing automation platform serving more than 100,000 businesses daily. We operate in 3 countries, based in San Francisco, New York, Paris & London.

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Extract emails, phones on the page of websites and download it to Excel or CSV.

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