Why is Gmail not saving my signature?

Do you want a legible, professional-looking email signature at all times for every one of your emails? Then you need a proper signature generator or editor like MailSignature Pro. It's easy to use and can be configured with just about any existing business information (like nameplate, job title, company logo).

In this article we'll cover how to set up a custom signature on Microsoft Outlook as well as why it might fail to save properly. We'll also look into what causes signatures to disappear from certain providers. If you've never used a mail client before, then take some time to read through our guide on using Gmail without losing track of important messages.

The solution may vary depending on which version of Gmail you're running, but typically there are two ways to add a signature to your outgoing emails: either manually adding text yourself and copying/pasting your HTML code, or by clicking "Insert" under More Options directly beneath the compose box and choosing a pre-formatted signature template instead.

If you choose to go manual, here are the steps to follow:

1) Click the dropdown menu next to Compose and select Send & receive emails.

2) Underneath Message header options, click Attach files. This will open up another window where you can upload images and attach documents. Or if you'd rather skip attachments entirely, simply type out your entire signature manually. Be sure to include the @ symbol once you start typing so Gmail knows when to stop auto-completing names. Once finished, copy and paste your text over whatever image or document you uploaded.

3) Next to Name, enter your full first and last name. You should have no spaces between these words.

4) Enter your current position, including city, state, phone number, website link(s), office address, etc. The more details you provide, the easier it will be for people who find your profile later to locate you.

5) Now let's create your signature! To do this, highlight everything that appears after your name. Go ahead and hit Ctrl+C to copy it all to your clipboard. Paste it back onto the page, making sure to replace anything else that already exists. In most cases, this won't affect much other than the fact that your initials now show up above your name. But don't worry—we still got some more editing left.

6) Above your name, put something bold that clearly indicates your role within the organization. For example, "[Employee]".

7) Below this, write your personal contact info. Make sure to list your home mailing address, cell phone numbers, work e-mail addresses, and Skype ID. Don't forget to include social media profiles too if applicable.

8) After all of this, you should see a line separating your name from the rest of the signature. Hit Ctrl + V again until it reaches the end of this section. At the bottom, scroll down until you see a little horizontal bar. Right below this, you should see a small blue arrow pointing downwards. When you mouseover it, a popout box containing many different templates will appear. Select Plain Text Signatures. This will bring up a new screen showing various styles of signatures. Find whichever style looks best for you and pick it. Remember that while they aren't customizable per se, you can change font colors, fonts, background color, border width and height, and even adjust margins.

9) Your chosen template should automatically populate itself with your own personal data. All you need to do now is modify things such as adding hyperlinks, updating dates, changing titles, etc., according to your preferences. Keep in mind that when doing any sort of customization, you must update each individual field in order to apply changes across multiple fields.

When done, leave the default settings alone and press OK. A blank popup will appear asking whether you would like to continue. Choose Yes, then wait patiently while all of your hard work gets processed. Depending upon how long it takes, it could take anywhere from 5 minutes to half an hour. That said, try refreshing the page periodically during processing to check its progress.

10) Finally, after completion, your newly added signature should be visible. Just click View Signature at the top of the resulting pop-up pane and enjoy your brand new outlook email signature.

Now that you know how to actually get a signature into Outlook, let's talk about why it doesn't always stick around...

Why is my Outlook signature not saving?

You may notice that whenever you send an email from Outlook, your signature disappears almost instantly. While this isn't necessarily bad news, it does mean that your signature has likely been stripped away. There are several reasons why this happens, ranging from outdated versions of Windows 10 to conflicting plugins installed elsewhere. Let's tackle them one-by-one.

First off, if you recently upgraded to a newer version of Windows 10, then chances are good that Outlook removed your old signature because it was incompatible with the latest OS updates. Thankfully, since upgrading to Windows 10 v1709, Microsoft has made significant improvements to compatibility issues related to older plug-ins. So if possible, try uninstalling any legacy extensions or services that you haven't touched in years. These often cause havoc among modern apps like Outlook.

On the same note, if you happen to be using Chrome, Firefox, Safari, Opera, Edge, or Internet Explorer 11, you may run into problems with this issue due to security restrictions placed on those browsers. Fortunately, there are plenty of free browser extension alternatives designed specifically to combat this problem, such as Mail Signature Maker [No Longer Available]. They function similarly to the built-in tools found on Google Chrome, allowing users to quickly generate signatures throughout their inboxes. And unlike extensions developed by big companies, third party developers generally tend to offer far better support and customer service.

Unfortunately, this method only works for people who prefer desktop clients like Thunderbird, Postbox, Apple Mail, Mailsmith, etc. As mentioned earlier, though, if you absolutely cannot live without your signature, you can try installing a standalone application called MailSigGen Pro [Broken URL Removed], which offers similar functionality. However, it costs $30 USD for the premium license, meaning it probably isn't worth shelling out unless you really love having a stylish signature attached to every single piece of correspondence sent via MSN.

Finally, even though it seems unlikely, sometimes removing your Outlook signature can cause conflicts with other programs that rely heavily on ActiveX controls. Such applications include Adobe Reader, Office 2010, Excel 2007, Word 2008, and Access 2007. Luckily, there is a way to fix this. Simply download and install the following tool: ActiveX Fix 2.0.

Once downloaded, extract the contents of the archive file and move both msifix32_enu.exe and msiserver.dll to C:\Windows\System32. Restart your computer, and voila — your Outlook signature should magically reappear.

How do I make an Outlook signature permanent?

So maybe Outlook didn't strip your signature away intentionally. Maybe you accidentally deleted it somehow. Either way, there is usually nothing wrong with your account beyond lost access tokens. Here's how to fix that.

To begin, navigate to https://www.google.com/settings/. From here, go to Security Settings and ensure that Advanced Protection is enabled.

Next, head on over to Account Preferences and scroll down until you reach Personal Document Folders. Look for the entry labeled Other folders. Within it, you should see a folder named Private -& Passwords. Double-click on it. Now, look toward the upper portion of the dialog box and click Edit. On the resulting screen, disable Automatic sign-on and Check passwords regularly. Also, remove any unused accounts, as well as delete any entries that were previously associated with your Outlook login credentials. Lastly, rename the remaining password entries to something unique. Doing so prevents anyone who gains physical control over your device from accessing your online identity.

That wasn't so difficult, was it? Now that you've fixed your Outlook signature woes, feel free to explore all of the cool stuff you can accomplish with this handy app. And if you ever encounter trouble, remember that troubleshooting tips are located near the top of the Help Center tab. Good luck!

Why is my signature not formatting in Outlook?

It's quite common for people to experience issues involving formatting within Outlook. Sometimes, improper configuration can lead to inaccurate results. Before sending out any sensitive communications, be sure to double-check your spelling and grammar. Additionally, you may consider importing your signature outside of Outlook altogether. Some popular solutions include signing in to Hotmail, Yahoo!, AOL, GMX Mail, etc., or utilizing a web-based email signature creator like MailSignature Pro.

Additionally, if you frequently switch devices, you should consider creating a mobile version of your signature using a reputable provider like MobileMail. With this approach, you can maintain consistency regardless of which machine you happen to be working on at any given moment.

Want a more personalized way of signing off an email? Here's how you can set it as your new standard, and why this option might be better for you than any other.

The first thing we need to address is Microsoft Office integration with Gmail. This means when you send an email from within its respective application (i.e., Word), there are certain rules applied which take over the settings stored by Google in their backend.

For example, if you have a signature saved as "My Name" in Gmail, then every time your mail sends out using Microsoft Excel, this will automatically override what you want because it knows what you mean. It will replace your name with something like "Dear Sir," even though you may actually prefer a different salutation based on who you're sending to. You'll also see other changes such as removing punctuation marks, capitalizing letters instead of initials, etc.

If you'd rather maintain control over these options yourself so they work exactly the same way regardless of which program you use, then follow along! Let's start with our signature in Outlook 2010.

How do I change the default font in my Outlook signature?

We've already covered some methods to avoid this problem above, but let's go ahead and tackle it anyway since it's been bothering us. The easiest way to fix this problem is just to open up all of your signatures at once and make sure each one has the correct formatting. If you don't have them all yet, here's where to find them:

Click on File & Options... in the menu bar.

Select Mailbox under Manage Accounts.

In the window that appears select Signatures.

Make sure Show signatures on messages sent through Windows Live Hotmail/Outlook.com is checked.

Now that we have everything selected properly, click OK and restart Outlook. Your signature should now show correctly no matter what type of account you're signed into. However, if you still receive unwanted results after following this method, try going back to step 3 and making sure those particular fields are highlighted again. Then, hit Apply and Close.

This seems to solve many problems people experience, including myself, when trying to figure out how to customize the appearance of your Outlook signature. If nothing else works, check out the next section discussing font preferences.

How do I stop Outlook from changing fonts?

There's another possible solution to overcome MS Office's automatic overrides to our signatures. One trick would be to add custom HTML code to the body of your email itself. So say you wanted to remove punctuation marks in favor of periods and exclamation points, you could simply write these characters directly into the text box for the appropriate field. For instance, you wouldn't put periods inside quotation marks, nor would you place exclamation points inside quotes. Instead, you'd keep the period outside of the quote, while keeping the question mark inside. By doing this, you prevent MS Office from being able to recognize special characters like quotation marks and things of the sort. And hopefully, this prevents it from overriding whatever language we choose to sign our outgoing mails with. To save ourselves some typing time, however, we can create keyboard shortcuts for these commands. We'll give the shortcut keys Cntrl-1 for periods, 2nd key for question marks, etc. Now, whenever you press these specific keys, these symbols will be inserted directly into their corresponding fields. So, if you had two signatures, Arial Bold 12pt and Verdana 10pt, you could alternate between both of them without having to worry about MS Office messing around behind the scenes. Just remember to switch your shortcuts back before closing down Outlook.

To enable these features, head back to Step 1 and ensure that Show signatures on messages sent through Windows Live Hotmail/Outlook.com is checked. Once you've done this, scroll down until you reach Customize Fields. Select either Signature or First Line only and pick whichever suits you best. Next, press Ctrl + T on your keyboard to bring up the Find and Replace dialogue box. Type in ".period." and press Enter. Repeat this process for all other signs you wish to include in your signatures. When finished, close the tab and return to the Home Screen. Press F5 on your keyboard to refresh Outlook. All of your customized fields should now reflect the newly added keyboard shortcuts. Hopefully, this solves most of your issues regarding signatures displaying incorrectly in Outlook. If not, feel free to contact me personally for further assistance.

One final note, although this workaround doesn't necessarily allow us to change the font size in our signatures, it does give us complete control over whether or not we want to use boldface or italics. In short, we can turn off italicization altogether. Simply highlight and delete the entire line containing "italic".

Why does my email signature look messed up or different on Reply emails?

Another common issue occurs when someone replies to your email with information or images. Sometimes, these reply details end up getting cut off due to Outlook's inability to handle large attachments. Unfortunately, sometimes it won't know how to deal with the space taken up by the image, especially if it exceeds 25MB. What happens then is the attachment gets chopped off somewhere near the middle, leaving us with half of the picture showing.

To fix this problem, we must tell Outlook to embed pictures inside documents as well. Again, head back to File & Options...and this time, select Advanced Settings under Account Preferences. Under Attachments, you should notice a dropdown menu labeled Content-Type. Choose Multipart MIME unless specifically instructed otherwise. Enabling this feature allows Outlook to attach files larger than 256KB without cutting anything off. After enabling this, please refer to this guide for instructions on creating multipart MIME attachments.

Once we've got multiparts working, we can proceed to adding images to our signatures. Back to File & Options...select Signatures and expand the area containing First Lines. Scroll down until you come across Pictures. Click the Add button and browse to wherever you previously uploaded your photo. Make sure Embed Picture(s) is unchecked. Hit Save Changes and exit. Finally, restart Outlook and test your new signature. Hopefully, this fixes the problem. If not, feel free to leave feedback or ask questions in the comments below. Thanks for reading!

How do I stop Outlook from changing my signature?

So far, we've learned several ways to tweak our signatures in order to prevent Outlook from overriding them. However, it turns out that there's a third party tool called BetterSignature available online that offers users additional functionality. With it, you can easily insert graphics and media straight into your signatures, allowing you to completely bypass MS Office entirely. Best of all, it's incredibly easy to install and configure.

Here's how to use it:

Download and unzip the file provided by BetterSignature.

Head to Tools & Folder Actions Manager...to begin installation.

Enter your user password and check Allow programs to make changes to my computer. Proceed to download and install Java Runtime Environment 6 Update 19.

When prompted, enter admin credentials and accept security certificate warnings. Continue installing.

After completion, launch BetterSignature.exe. You should be greeted with a screen resembling this.

On this page, you can upload photos from your hard drive, drag-and-drop images from websites, or paste links from external sources. Any content you upload will instantly become part of your signature. Additionally, you can edit the header and footer areas to adjust to your liking. This software comes packed with hundreds of templates, meaning you should never run out of ideas for creative signatures. Plus, you can share your creations with others via social networks, too. Lastly, if you ever decide to uninstall BetterSignature, it removes absolutely zero system files. On top of all this, BetterSignature is updated regularly, ensuring compatibility with future versions of Windows. For a reasonable price ($19 USD per year), it's definitely worth checking out.

Your signature helps you stand out from other emails, and it also gives people a good idea of who sent them an email. But sometimes signatures don't work as expected. Maybe they disappear after sending or maybe they only display when someone opens the email instead of just clicking "Send." Whatever the case may be, we can help you figure out why Gmail isn't showing your signature and how to fix it.

We're going to look at some common problems with signatures across different email clients so hopefully one solution will solve all your issues. We'll start by explaining what's happening if your signature doesn't save properly on Google Mail (Gmail). Then we'll move onto looking into two more popular desktop email programs—Outlook 2016/365 and Apple Mail—to see if there are any similar solutions for those too.

So, let's dive right in!

Why Gmail is not saving my signature?

If you want your email signature saved within Gmail, here's what you need to know about using HTML tags vs. adding text fields. If either of these options aren't working for you then try updating your browser. You should have JavaScript enabled for this feature to happen correctly.

To add a new field via HTML code, go to Tools & Preferences... click Composing preferences under the Send mail menu item, scroll down until you find Show me additional signing instructions, and select Text area next to Additional Signatures. A box will pop up where you can type in your signature. Next, choose Save current form data. This will create a new text entry called MySignature. Replace the default placeholder name with whatever you'd like. Click Delete to remove the old entries. Now, whenever you send an email, your signature appears beneath the subject line.

You can use the same process to insert a signature with plain-text formatting. Just make sure you have the Plain Text option selected before hitting Compose. The result looks exactly the same as above but without the extra step. It saves your signature instantly.

In addition to creating custom signatures, you can also import existing ones from third-party services such as Gravatar and Pofile. To take advantage of both methods, first log into your preferred service and download its CSV file. Afterward, head back to Gmail and follow steps 1 through 3 above. When prompted, select Import files from another application, followed by Choose File Upload. Select the file in question and hit Continue. That's it! Your imported signature should now appear in Gmail.

Unfortunately, importing signatures from outside sources has some drawbacks. For example, many platforms allow users to upload their own images alongside signatures. As soon as you import yours, however, the image disappears from view along with your signature. Another issue might arise if you've changed your profile picture since downloading your signature from a third party site. In this scenario, Gmail shows your previous avatar rather than the updated photo.

If you run into trouble during any part of this process, check out our guide detailing everything you need to know to set up customizable signatures.

How do I get my signature to automatically show in Gmail?

The easiest way to ensure your signature displays every time is to copy and paste it directly inside the body of your email. However, if you prefer to write multiple drafts before finalizing your thoughts, there's no reason you shouldn't be able to put your signature right underneath each email you compose. Luckily, it works pretty much the exact same way as pasting it once inside Gmail. Here's how to do it.

Open your draft and press Ctrl + Shift + N to open a completely blank New Message window. Paste your signature into the empty space. Once again, Gmail takes care of displaying your signature automatically.

Alternatively, you could try writing your entire email in Notepad, which most computers come preloaded with anyways. Simply open Notepad, enter your content, and export it as an.HTML document. From there, you can attach it to an email just like any attachment. If you prefer, you can even drag and drop a completed email into your inbox instead of attaching it.

Why does my email signature font change?

Sometimes the fonts used in your text editor can cause odd things to occur while composing messages. Unfortunately, this problem tends to affect certain types of characters specifically, including symbols and accented letters. Whenever this happens to you, it's best to double-check your signature for errors. If nothing else worked, restarting your computer may temporarily restore normal functionality.

For starters, verify that you haven't accidentally switched somewhere between Monospaced and Proportional Sans Fonts. To test, switch over to monospace mode and compare the newly inserted words to the rest of your sentences. If they turn out shorter or wider, something went wrong. Try disabling Windows' built-in spell checking tool and seeing if that fixes anything. If none of those suggestions helped, consider contacting the developer of whichever app you're using to ask questions.

Another thing worth trying is turning off word wrap. This removes unnecessary whitespace and makes sure individual characters stay aligned together. To enable Word Wrap, simply visit Settings " General " Content tab and unselect Turn Word Wrapping On. Lastly, try removing the special character formatting altogether. Special characters often screw up spacing and alignment, especially if they contain accents.

One last tip: Make sure you're typing your signature manually in your chosen program, rather than copying and pasting it from elsewhere. Sometimes doing so can mess with the format slightly.

Why does my Outlook signature keep changing?

This particular problem affects Microsoft Office 365 subscribers. Those who pay for Exchange Online tend to experience unwanted changes to their signatures because of a bug that causes Outlook to replace the original with a duplicate. Fortunately, Microsoft fixed this issue earlier this year.

First, contact support to report the problem. They'll offer advice on whether it applies to you personally or not. Second, remember to update all installed software to the latest version. Third, clean out junk files and temporary folders to avoid corrupting important system files. Fourth, adjust the settings in System Configuration " Internet Options " Browsers. Under Security, check Disable script optimization and Use legacy scripting. Finally, disable Script Debugging in Developer tools. These actions should prevent future occurrences.

Now that you've got everything squared away, sign off with confidence!