Discover the Anyleads suite | Find emails, verify emails, install a chatbot, grow your business and more!.

Why is my signature not showing up in Gmail on my iPhone?

Why is my signature not showing up in Gmail on my iPhone?

If you’re anything like me, the last thing you want when accessing your email from an iOS device is for your smartphone screen to fill with long blocks of text.

Thankfully there are ways around this problem—and we’ll show you how!

Here are some reasons why an email signature might be appearing as if it were one big block and a quick guide on getting rid of them so only your most important info shows up.

Why is my signature not showing up in Outlook on my iPhone?

Your mobile browser sends all emails without any formatting at first, which means signatures come through as they would normally appear on desktop computers (i.e., in plaintext). If your phone doesn't have multiple browsers installed then you'll just see the standard "Sent from" message plus whatever else was typed into the body of your outgoing mail.

You can solve this by adding another browser specifically designed for viewing HTML-based content such as webmail accounts. For example, Opera Mobile Mail will let you view your messages and their attachments using HTML while still keeping other features available via the more traditional interface. Of course, Opera also has its own full version of Safari optimized for browsing websites. You could use either of these browsers instead of default Safari Browser to access your inboxes.

Also, sometimes people don't notice that they've added a second browser until after they send out an email. In those cases, even though you may have set up two different browsers to filter incoming messages, the additional ones sent from your phone's native browser simply aren't identified as coming from another source. This happens because your system treats each browser as a separate user account. To fix this issue, log out of both browsers before sending an email manually. Then, try signing in again. It should work now.

In addition, make sure your phone isn't blocking certain sites or services during setup. There's a chance it won't register that you're trying to open another browser. Try turning off restrictions.

How do I get Outlook to automatically insert my signature?

Outlook 2016 users who use Exchange servers can choose to turn automatic insertion of signatures on under Account Settings & Signatures. Under Automatic Insertion Options select Signature Only and check Automatically Add Signature. Once selected go ahead and click Save Changes.

For older versions of Microsoft 365, follow these instructions. Go to File & Info " Preferences " Accounts " Manage Email Accounts. Select the account you need to edit and click Edit next to AutoSignature. Click Turn On Autosign and enter your name and signature, separated by a comma. Hit OK twice. Now you can sign every single email.

How do I add a signature to my iPhone Office app?

The built-in Apple Notes application allows you to type notes and attach files. However, it does not support typing signatures. But, luckily there are apps that allow you to write down your signature directly onto an attached document within the iPhone Office suite. These include Pages, Numbers, and Keynote.

To start writing your e-signature within these applications, tap inside blank space on the page where you'd like to add your custom signature. A small menu bar appears along the bottom edge of the screen where you can begin entering data including date, time, company logo, title, address and telephone number, etc. Tap on Text Field followed by New Paragraph Style. Your new paragraph style should display and allow you to change fonts and colors. Next, create a dropdown list called Signature by tapping on the + button. Finally, tap on Done. That final step creates a folder containing your entire signature. When finished, tap on the Delete icon.

Now you can customize what goes into the signature section of your documents. To do this, tap on the blue arrowhead in the upper right corner of the screen. From here you can delete fields, reorder paragraphs, and adjust font size and color. When done, tap on Done once again.

It's worth noting that unlike Word, Excel, and PowerPoint, you cannot save drawings created within Pages, Numbers, and Keynote. Also note that you must update the settings for individual office programs whenever you upgrade macOS updates. Fortunately, Apple provides guidelines detailing how to do this. Check out our detailed article on setting up a digital signature on Mac.

How do I get my email signature on my iPhone?

There are several methods to accomplish this. One way is to copy and paste your existing signature into the Notes field found on your iPhone. Another option is to take a photo of your current signature and upload it to iCloud Photos. Lastly, you can download numerous free templates that contain everything needed for creating a professional looking signature.

I'm having trouble finding something specific. Can you help?

We know that everyone comes across things they wish did differently about their iPhones. Here's a few places to look if you run into problems. First, head over to the App Store, search for “iPhone Keyboard Shortcuts,” and install the best keyboard shortcuts extension. Second, check out the following video tutorial for editing images on your iPhone: Third, read our extensive collection of articles related to productivity tips for iPhone owners. Fourth, here's a handy link to find popular third party keyboards: Fifth, here's a comprehensive list of Siri Shortcuts. Sixth, if you're running low on storage space, learn how to clear unnecessary pictures on your iPhone.

What if I lose my iPhone? What if I forget my password?

Unfortunately, losing, breaking, forgetting passwords, or upgrading your operating system can cause many issues. Luckily, Apple offers a variety of options to assist you in recovering lost devices. Head over to to learn more. We recommend enabling Find My iPhone. This feature uses GPS technology to locate your device and lock it remotely. With a passcode enabled, anyone who finds your phone but lacks knowledge of your passcode will receive an alert prompting them to call customer service. Additionally, you can enable Lost Mode, which displays a customized message on the front camera of your iPhone telling whoever finds it exactly where to return it.

Have a question, suggestion, complaint, or request for further assistance? Please reach out to us below.

Originally written by Chris Hoffman in 2011, updated by Kyle Jansma in 2020.

If you've ever sent out an email from your iPhone and noticed something missing—like the "Sent From My iPhone" line at the top of the message—it's because most mobile devices don't have signatures. An email signature is text, like your contact info or a favorite quote, that's automatically add when you send an email using Mail app for iOS (and some other apps). If it doesn't show up, there are several reasons why.

Before we get into how to fix this problem, let's first talk about what exactly does a signature look like. It depends entirely on who sends the email. Some people use one big block of text with their name and title while others will break it down by section, such as Business Name, Address 1, etc. The latter style tends to be more popular since those lines can easily be edited if necessary without having to go back through all of the text later. However, both work well enough depending on whether someone just glances over the page before sending it off.

Now that we know what they typically look like, here are three ways to add them to your emails. We'll start with the easiest method so hopefully you won't need any help after reading these steps.

How do I manually add an email signature?

When you're composing new messages via Apple Mail on your iPhone, tap the plus "+" button under the New Message field. You should see a list of available templates appear underneath. Tap Email Signatures, which looks like two overlapping rectangles with an arrow coming out of it. This brings up another pop-up menu where you can select between different kinds of signatures. Select Plain Text & RTF and then click Done. A blank box should open next to the word "Signature." Just type anything in here you want and hit Save. Repeat this process until you find the right template that works best with your needs. Then simply drag it onto the compose window. Your signature should now show up in every single mail you write.

Alternatively, you can also create a custom signature directly within Mail itself. To do this, head back to the main screen of Mail and scroll down under the Settings tab. Choose Accounts followed by Add Account. Once inside each individual account settings area, choose Preferences followed by Composing. Under the Send/Receive dropdown menu, select Default Signature. Finally, pick either Customize Signature or Create Custom Signature depending on what kind of signature you'd like to make.

Note: For whatever reason, creating a signature in Google Mail isn't nearly as easy. Instead, try adding it within Mail instead. Or, better yet, download the free MobileMe SMS app and set up your Hotmail address using that service. That way, whenever you receive an email with your Mobile Me profile attached, you can access your Hotmail inbox straight from your device. You'll still need to sign up for a MobileMe subscription though, but once you do, you shouldn't run into any issues accessing your accounts via web browser.

How do I add a signature to my Outlook email account?

In order to add a signature to your outgoing emails in Microsoft Outlook 2010 for Windows users, head to File & Options & Mail Setup & Advanced Options. Click the E-Mail Formatting Rules link at the bottom left corner. Now check the box beside Show Autoformat As Attached Files. After doing this, you can follow basically the same instructions outlined above for setting up a default signature in Mail. Alternatively, you could skip all of that and create a rule yourself. Head back to Tools & Rules Wizard and search for incoming e-mails containing certain words. Type "sign," "e-mail," or similar terms. Check Replace text and then enter whatever signature you'd like. Hit Next and finally Finish.

The good news is that setting up a default signature in Outlook 2007 was much easier than it used to be. All you had to do was head to Tools & Accounts & Compose & Defaults & Signature. Make sure to uncheck the option labeled Hide Signature Field. And voilà! There's your signature ready to go.

How do I add an Automatic Signature in Outlook on my iPhone?

Unfortunately, there's no built-in feature for this. Unlike the previous methods listed above, you actually cannot change the default signature in Mail. So unfortunately, you're going to have to resort to making your own signature. Thankfully, however, you only need to worry about this step once per account. Here's what you need to do:

Open up your Microsoft Exchange ActiveSync settings (via iTunes) and ensure you're signed in with the proper credentials.

Head back to the Home Screen of your iPhone and navigate to Mailbox. Inside, tap the cog icon. Scroll down to More... and then Find Messages. Within that folder, find an email with the subject line "Automatic Signature Requested." Tap on it. A popup should come up asking you if you would rather save the content as a draft or reply immediately. Pick Reply Immediately.

In the resulting popup, tap Edit Signature.

Tap +Add Field and then Input First Line. Enter your full name.

Input Second Line and input your lastname. Separate the names with a comma.

Pick Third Line and input your email address. Separate the addresses with a comma.

Select Fourth Line and input your phone number. Separate the numbers with a space.

Finally, input Fifth Line and input your physical postal code. Separate the zip codes with a dash.

Scroll down below and repeat this exact procedure for each additional line you'd like to include. Last but certainly not least, tap Return.

Afterwards, you should notice that in future emails, along with your email header, your auto-generated signature shows up beneath the body of the email.

How do I add a signature to my Outlook email on my phone?

Since there's currently no official app for this, you're going to have to deal with it differently. Open up your Microsoft Exchange ActiveSync settings on your iPhone again. Ensure you're logged in with the correct username and password. Next, head back to the Home Screen and tap the gear icon. Scroll down to More... and then Find Messages. Within that folder, find an email with the subject line "Automatic Signature Not Sent." Tap on it. A popup should come up asking you if you would rather delete the entire thread or keep the original message intact. Pick Keep Original Message.

Next, tap Edit Signature.

Enter your full name.

Type your company name. Separate the company name from your first initial with a period.

Input your mailing address. Separate the street name from the city name with a colon.

Input your home address. Separate the house number from the street name with a space.

Input your apartment number. Separate the suite number from the building number with a hyphen.

Lastly, input your cell number. Separate the digits with a space.

Once everything is filled in, tap OK.

This might seem complicated, but once you figure out the format, it becomes pretty straightforward. Also note that you may have to adjust things slightly based on your specific location.

Hopefully, you weren't too worried about losing your automatic signature. But if you were, there is always the possibility of copying and pasting your existing signature into your iPhone's Mail app. Of course, this wouldn't necessarily be ideal since you probably already memorized your preferred wording, but sometimes less really is more.

If you've got someone's address and phone number saved in the Contacts app of iOS 7 (or later), then it makes sense for them to be able to send you a quick message. But when they're done with their message, how can they sign off without actually having to type out all those details themselves? Entering your email address, name and mobile number into the "From" field is just one way people use signatures — but there are plenty more ways to make yours stand out from the crowd.

One popular option is to simply include a photo of yourself — either by taking the picture yourself using your camera roll or sending in a selfie shot taken at another time. Another is to attach what has become known as an avatar file. Avatars allow users to customize their own profile image so they look different than everyone else who uses Twitter or Facebook. You could also choose something funny or inspirational. People may even want to put together a collage of photos, perhaps images related to travel or work. If you prefer not to upload any files, you can always enter the same details manually. In short, no matter which method you choose, adding a signature to your emails on your iPhone makes it easy for others to get in touch with you. Here's how to set it up.

Can I create a Signature on my iPhone?

Yes! As long as you have an Apple device running OS X 10.8 Mountain Lion or newer or iOS 8 or newer. And if you don't already have Mail installed, head over to iTunes App Store and download it free. Once it's downloaded to your computer, open iMessage and click on Messages " Preferences... From here select Accounts and choose Add Account.... Select MobileMe/AOL from the list of options and follow the prompts on screen until you reach this screen where you'll need to give your new mail server a nickname. Make sure POP / IMAP is selected underneath Server Type. Finally, hit Continue and enter your user info including password. When you see the confirmation code appear beneath Password, copy it down and keep it handy. Now go back to your inbox and continue adding accounts by clicking on Message " New Message..." Then scroll down to Address Book and tap the box next to Email. Enter your first and last names under First Name & Last Name. Set Your Nickname to whatever you'd like — typically this will be the same thing as your real name, such as John Smith. Under Username, input your full email address. If you would like to add extra fields, such as an or other domain, check Include Domain. Next, scroll down to Phone Numbers & Emails and tap Additional Phones. Click +New Field and fill in the required information. This might include cell numbers, home phones, faxes or anything else you wish to add. Hit Save after entering each piece of information. After saving everything, return to the previous page and repeat steps 2-7 above with additional email addresses. At some point, you should find yourself on the following screens.

When finished setting up your email accounts, you should now have arrived at these final pages:

Now to complete the process of creating a custom signature. On the left side of the window you’ll find two tabs labeled Text Input and Photo Input. The former allows you to write out your signature while the latter lets you take a snapshot. We’re going to focus on writing our initials as we normally would since typing it out manually takes longer than snapping a pic. To begin, tap on Text Input. A small pop-up menu appears below your signature. Tap on Formatting Options and then pick the kind of formatting you'd like. For example, you can choose to convert it to upper case, lower case or bold. Or maybe you'd rather change its font size. Whatever you decide, you can adjust your preferences anytime through Settings.

Once you've made your decision, proceed forward and start typing away. Keep in mind that you can delete spaces between words by tapping on Delete Space Bar, which looks like a line between letters. It's important to note that you cannot undo changes once you press Done. So before pressing Send, ensure that your final wording reflects exactly what you intended.

To finish things up, hit Done again and then select Photos. Take a few pictures of yourself — preferably ones that show your face clearly. They won't necessarily have to be professional shots, though it certainly doesn't hurt to try to capture a flattering angle. If you feel comfortable doing so, you can pose in front of a mirror or shoot yourself from the hip. Choose whichever works best for you. When you're ready, move onto step two.

How do I do an electronic signature on my iPhone?

You should receive an automatic response from Apple saying that your signature was added successfully. However, if you still haven't received it, double-check that you chose to save your signature as an attachment. Also, remember that anyone receiving your email will only see the signature portion unless they expand it. If you'd like to view the signature directly within the body of the message, it needs to be placed somewhere near the top. While most often seen toward the bottom of texts, email signatures can really run the gamut depending on personal preference. Some users opt to place the entire signature directly within the main body of the email itself, while others leave it separate altogether. Either way, it's best practice to stick to one location per email account.

Another tip to bear in mind is that the signature area tends to shrink slightly when viewed on smaller screens. Just because you can fit more content in doesn't mean that every recipient will be able to read everything. That said, many people tend to ignore the entirety of what's written due to lack of space, especially if it's lengthy.

Does iPhone have a signature app?

It depends on whether you consider an email client a "signature application." Most likely yes. Apple provides several built-in features that help us craft better messages. One feature called Rework Mode includes a button that enables you to rework your original draft. Additionally, you can preview your signature and tweak it accordingly. There's also a large blue button located towards the bottom that opens the Compose window, allowing you to build sentences and paragraphs. Unfortunately, none of these tools let you easily add an image to your document via your browser. Instead, you must switch apps. Fortunately, it's easier than ever thanks to iCloud integration. Simply navigate to Settings > [Account] > Signatures and enable Allow User Pictures. Now whenever you compose a new email, you can insert an image straight from your Camera Roll.

In order to access the Camera Roll on your iPhone, simply swipe right on the keyboard bar when composing a new email. Swipe left to exit the keyboard. Find your desired image, tap it and drag it towards the center of the screen. Release it once it reaches the middle. You should now see the image inserted into your email. Alternatively, you can choose to search your library for an existing photo instead. Open the Gallery app on your Home Screen. Scroll down until you locate the desired image. Swipe upwards on the thumbnail to bring it closer to the top. Drag downwards to drop it at the very end of the row. Repeat this action for multiple photos. All of your chosen pics will now appear in the Camera Roll section of your Library tab.

How do I add a Signature to my email account?

Simply visit Settings > General > Keyboard " Text Replacement. Ensure that Personalized Shortcuts is ticked, then hit Create New Custom Shortcut. Next, type in the phrase "Signature," followed by the shortcut key of your choice. You can assign your own unique combination. When prompted, paste in your signature. Lastly, hit Next and confirm your creation. Congratulations! You've created a customized signature on your iPhone.



San Francisco

We are the leading marketing automation platform serving more than 100,000 businesses daily. We operate in 3 countries, based in San Francisco, New York, Paris & London.

Join Anyleads to generate leads

Error! Impossible to register please verify the fields or the account already exists.. Error, domain not allowed. Error, use a business email. Welcome to the Anyleads experience!
More than +200 features to generate leads
Register to start generating leads

Create your account and start your 7 day free trial!

Error! Impossible to register please verify the fields or the account already exists.. Error, domain not allowed. Error, use a business email. Welcome to the Anyleads experience! By registering you agree to the Terms and conditions agreement.
More than +200 features to generate leads

We offer multiple products for your lead generation, discover them below!

>> Unlimited access to all products with one single licensecheck our pricing.