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Why isn't my signature showing up in Gmail on my iPhone?



Why isn't my signature showing up in Gmail on my iPhone?


Having a great email signature can make all the difference. You want to be memorable and professional at the same time. But if you don't have one, it's easy to miss out on this opportunity entirely—and then what happens when someone sends an email from their personal account instead of their work address?

Well now there are two options for those who need a new signature. By adding a custom signature directly into Gmail on Android, iOS, Mac or Windows 10 devices, you'll always have everything you need with you wherever you go. And by doing so, you're also making sure that people know exactly where they received your message from — without having to worry about which device you used last. Here’s how to add a signature to your emails right inside Gmail.

Why does my Gmail signature not show up on my phone?

If you use Gmail as your main client, chances are pretty good that you've been using the built-in feature to create signatures since forever. This means that the way you currently set up your own email signature has probably worked fine for years. However, even though your computer might see your current email signature just fine, it may look completely different on mobile. That's because most websites' default view tends to favor smaller screens over larger ones.

When creating a signature via Google Contacts, for example, you usually only see the first few lines of the signature (depending on its length) followed by "...". The rest scrolls off screen. On sites such as Facebook, Twitter, LinkedIn, Tumblr, Pinterest, Instagram, Snapchat, YouTube, and others, the picture will likely display much shorter than it would online. In some cases, you won't see any visible signature at all.

This makes sense considering many smartphone users tend to open these types of apps while sitting at desks or tables rather than standing around holding them in hand. So why bother trying to fix something that already works? Well, keep reading...

There are actually several reasons why you shouldn't necessarily dismiss your existing email signature as useless or outdated. It could very well still serve a purpose, especially if you send messages often to colleagues or clients outside of business hours. For example, sending a quick note after dinner during happy hour, or before bedtime so everyone knows you're busy but will forgive you if you oversleep.

The key here is to remember that regardless of whether you like it or not, your phone's browser generally displays web pages differently than desktop browsers do. As we mentioned previously, this simply comes down to preference. If your signature looks terrible on your laptop, it will probably look worse on your tablet. Likewise, if you prefer viewing longer sentences on your phone, you should stick with the full version of your signature. Just try to avoid falling victim to the illusion that shorter versions provide more space for writing. They simply don't!

To ensure that your entire email signature appears correctly no matter where you access Gmail through, take the following steps:

Signing up for Gmail on your desktop browser: Go to gmail.com/signup, enter your name and password, choose either Personal Account or Work Address depending on your needs, select Create New Account, scroll down to Add Signature and click Continue once prompted. Then, under Additional Settings, check Show My Email Signature box. Click Save Changes. Now, whenever anyone opens an email sent to you from another person, their recipient will receive a notification saying View original email. To disable this feature, uncheck this option.

Signing up for Gmail on your mobile app: Download the latest version of Gmail for Android or iOS and sign in. Tap More Options & Preferences at the bottom of the page. Choose Mobile App Settings & Manage Accounts " Edit next to Your Name. Select Customize Signature and follow the prompts. Once complete, tap Done and exit back to Home Screen. Any future emails sent from other accounts will automatically include your customized signature.

Signing up for Gmail on your smart TV: Visit gmail.com/tv, log in, and select Set Up Next to Start Using Gmail TV. Follow the instructions. When finished, visit https://www.google.com/settings/gmail/mobile/signature to customize your settings further.

Why is my Gmail signature image not showing up?

Unfortunately, setting up a signature within Gmail can sometimes cause issues regarding images. While it is possible to upload photos taken from your camera roll, this method requires additional effort compared to simply selecting a photo from your library. Because of this, many people opt to skip uploading pictures altogether. Fortunately, however, there is a workaround available that allows you to use both methods simultaneously. Simply download the necessary files to your PC, transfer them to Dropbox, and then upload them to your website or blog. Afterward, follow the above process outlined for downloading your signature onto your mobile device.

You can find a detailed list of every file needed below. Feel free to adjust accordingly based upon your preferences.

Desktop background (.jpg): Use a large resolution image that extends beyond your monitor size. Make sure it includes enough room for your company logo, name, tagline, etc.

Background image (.png), 16x9 aspect ratio: Upload a square version of your chosen background. Since our primary focus lies on portrait images, the ideal dimensions are 1280px wide and 720px tall. Also, ensure that the width matches your actual window height. If your browser window is wider than 1920 pixels, consider choosing a landscape format.

Logo (.ico): A transparent.ICO file measuring 32 x 24 pixels is recommended. Ensure that your logo fits within the confines of this area. Don't forget that icons in general appear larger on tablets than desktops. Keep in mind that Apple Mail cannot render transparency effects. Therefore, we recommend turning off transparency effects when previewing your design.

Tag line (.txt): Only use short phrases here. No need to break up long sentences.

Text (.html): Provide your desired opening paragraph. Be mindful of space limitations, particularly on tablets.

Link (.url): Include links to social media profiles and official corporate sites.

Social profile links (.css): Link to your personal social network profiles. For example, @twitterusernamehere. We suggest placing these links near the top left corner of your signature.

Website URL (.html): Specify your preferred domain for visitors to reach you. Please note that your URL must end in ".com" unless otherwise specified.

Phone number (.csv): Place your home phone number at the top of your signature. Other numbers listed beneath should represent mobile phones.

Company details (.xml): Enter basic info including location, industry, services provided, employees, and partners.

Contact us form (.html): An optional section for submitting feedback or inquiries can help customers feel more comfortable reaching out to your company.



Why is my Gmail signature not showing up on iPhone?

In addition to being able to add a signature to your outgoing mail, you can also attach a signature to each incoming message. Unfortunately, unlike desktop applications, iPhones have trouble displaying HTML code. Instead, they rely exclusively on plaintext rendering. Even though this type of formatting provides greater flexibility, it is important to remember that your recipients will not see anything except the words contained therein. That said, you can write multi-paragraph signatures on your iPhone by separating paragraphs with empty spaces. Additionally, you can add hyperlinks between sections of your signature. These features allow you to maintain consistency across platforms while providing a richer experience.

Here's how you can achieve this functionality: First, head to your Gmail inbox on your iPhone. Scroll down until you locate the Compose button. Underneath it, you'll notice three dots on the right side. Hit the ellipsis icon and select Attach File. Find the appropriate document you wish to insert into your email body and hit Open. Finally, click Send to confirm.

For best results, save your signature locally beforehand and copy it to iCloud Drive. From there, you can choose to share it publicly or privately with specific individuals. Anyone else looking at your signature will see a placeholder instead.

How do I get my Gmail signature on my phone?

Now that you know how to install a signature on your iPhone, let's talk about getting yours everywhere else too. There are plenty of ways you can accomplish this feat. One popular solution involves installing third party tools on your computers. Among these programs are Mail2WebMail, SaneBox, Microsoft Outlook Web Access, Thunderbird, Postbox Express, and Mailsmith Pro. Each offers unique benefits ranging from simple customization capabilities to advanced functions. Generally speaking, these solutions require little setup aside from entering your credentials and activating a test mode. Although convenient, this approach does come with certain drawbacks. Most notably, because these applications typically run on separate machines, your updated signature may not reflect changes made elsewhere. Another downside is that they frequently utilize older technology. Hence, newer updates may not function properly due to compatibility problems.

Another alternative is to store your signature in cloud storage. Cloud providers offer numerous advantages, including syncing documents between multiple devices. Some examples of companies offering cloud backup services include Box, Evernote, iDrive, ShareFile, SugarSync, Syncplicity, and Skydrive. With proper management, you can easily update your signature anywhere you go. Of course, you can also access your files remotely.

Ever since Apple introduced the ability to add an email signature to messages sent from iPhones and iPads via its Mail app, many have taken advantage of this feature. However, if you use Gmail as your primary mail client, adding an email signature may be more complicated than it seems at first glance.

Apple's default Mail settings make signatures optional for all users except those who are already using iCloud with their devices (iCloud allows companies to share data between apps). So unless you're signed into Google services such as Drive, Calendar, Docs, etc., which most people aren't, you won't see an option that lets you set a signature when sending emails through Gmail — or any other third-party service — until you sign out of them. If you want to know how to fix this problem, we'll walk you through each step below.

How do I turn on my signature on my iPhone?

The easiest way to enable your email signature is by logging into your email account within Gmail itself. You can then access all your various accounts under one roof instead of having to juggle several tabs open across multiple browsers. Once logged in, click on "Settings" in the upper right corner of the screen, followed by "General". From there, scroll down to find the section labeled "Signature." Clicking on that will bring up options to choose whether you'd prefer to display a signature automatically or only allow yourself to enter one manually.

If you don't feel comfortable doing so without making sure everything looks good, you should opt for automatic signatures while testing. When you've confirmed what works best for you, change the setting to manual and test again before hitting send. This ensures nothing gets lost in translation.

A note about Gmail: While the above steps work perfectly fine for anyone signing off an iOS device, they will require a bit of extra tinkering once you log into Gmail on desktop because clicking on Settings & General & Signature doesn't take you where you need to go. Instead, follow these instructions on how to customize your inbox experience in Gmail for Android or these directions on how to tweak Gmail settings on Windows 10.

Why does my email signature not show up on phone?

This issue stems from the fact that some email providers block certain characters from appearing in signatures. In order to solve this problem, you must take two simple steps to ensure your signature shows up properly on mobile devices. First, you’ll need to download a free program called TextExpander 5 [No Longer Available]. It’s available for both Mac OS X and PC platforms, but our guide focuses specifically on macOS. The second thing you’ll need to do is create an entirely new name for your signature that includes every character allowed. For example, “John Smith” shouldn’t just be changed to “JSmith.” By creating a brand new name for your signature, you’re able to avoid the filter blocking specific words from being used. Also, try to keep the length of your actual username short enough that it still fits onto the allotted space provided.

Once you have downloaded TextExpander and created a new signature file, double-click it to launch the application. Then select New Expansion… and give it a meaningful name. Now you’ll be presented with four different areas inside the expansion window: Main Panel 1, Main Panel 2, Expansion Content, and Advanced Options. Make sure your main panel is selected, then drag over your entire email signature to fill up the box. Afterward, hit the green + button located at the bottom left side of the window. A pop-up menu will appear asking you whether you would like to replace existing content or simply insert new text. Choose Replace Existing Content.

In the next window, type whatever word you chose earlier for your expanded signature. Hit Enter after typing, and a small popup message will alert you that the word was successfully replaced. Congratulations! Your custom signature has been added to TextExpander. Next, head back to your original signature document and repeat this process for all instances of your full name throughout the document. Keep repeating this process until your whole signature has been completed. Don’t worry too much about getting the formatting correct here; you can always come back later and edit it exactly how you wish. Just remember to save your changes regularly.

Now whenever you write an email to someone, tap on the keyboard icon in the lower right hand corner of Safari, select Edit Menu, and choose Preferences. Scroll down and look for Auto Type Recognition. Uncheck the box beside Automatically Insert Email Signatures. Finally, hit Save. With the latest update of iOS 11, Apple removed this function altogether. As a result, you now have to perform the same steps outlined previously to get your signature to appear correctly in Messages. Thankfully though, you can still use TextExpander to auto-expand your signature in iMessage.

How do I get my Gmail signature on my iPhone?

First things first, you’ll need to either disable spell checker functionality or switch it to dictionary mode in Gmail. To do so, go ahead and visit https://mail.google.com/preferences/?labs_mode=2&q=encodeURIComponent%20(function(){var%202=location.search&&location.search.length,r=0;if(302===302){setTimeout(arguments.callee);}try{return location.href.slice(-1)==""||location.href.indexOf("?")!=-1;}catch(a){r=3;}}())() to begin editing your preferences page. Under Labels, uncheck Spell Checker and toggle Dictionary Mode to On.

Next, navigate to the Labs tab and search for “Automatic Link Shortening.” Once clicked, it will prompt you to install Chrome Extensions. Go ahead and do so. Upon completion, you’ll receive a notification saying Automatic Link Shortener Enabled Successfully Added. That means you’ve successfully enabled the extension. Unfortunately, this also means you’ll have to wait 24 hours before being able to view links shortened by Bitly in the Compose Window. Otherwise, you’ll just have to resort to copying URLs directly from websites.

After waiting for the 24 hours to pass, return to your Gmail settings. Head back to the Labs tab and click on Autolinked Words. Select All Languages and then browse through the list to locate your desired language. Copy said link and paste it into your browser bar. You should notice that the URL becomes highlighted with blue borders around it. This indicates the link has been shortened, meaning you no longer have to copy and past the long version of the address. Simply highlight the newly displayed URL and press Return. At last, you’ll be able to view your modified signature in your own email profile.

Why is my signature not showing up in Gmail on my iPhone?

As mentioned earlier, some email providers actually prevent your email signatures from displaying properly in the compose window. Fortunately, there are ways to circumvent this limitation. One method involves downloading a tool known as SMS Formatter. The software allows users to modify and expand texts by splitting sentences apart. To activate this capability, go to Tools > Services > Preference Manager. Here, you can manage all of your installed applications and web services. Using the dropdown menus along the top of the screen, select Web Service Editor and then Mobile Application Editor. Locate SMS Formatter in the Applications tab and select Start Program... to run it.

With this handy piece of technology, you can quickly format your signature by highlighting the phrase and pressing Spacebar. Doing so will split it up into individual sentences and separate them accordingly. Once finished, simply place the cursor immediately following the final period and start typing your customized signature. Since SMS Formatter splits the sentence up into smaller chunks, this method will likely produce better results than trying to cut signatures together.

You can also achieve similar results using something called SmartText Expander 4 ($19.99), which is compatible with both Mac and PC platforms. Unlike TextExpander, however, this program requires you to pay upfront for upgrades. Still, many consider SmartText Expander 4 to be far superior to TextExpander thanks to its greater flexibility and ability to handle larger documents. If you decide to purchase SmartText Expander 4, it’s important to understand that upgrading to the premium version requires paying $39 per year rather than the standard price of $29 per year. And unlike TextExpander, SmartText Expander 4 makes it difficult to remove unwanted portions of a signature. Unless you plan on keeping the service forever, it might be worth skipping this upgrade fee.

Have something to add to this story? Share it in the comments.

Your email signature has become an essential part of modern online communication. It’s one way you can instantly let people know who sent them the message and what they should expect from it.

But when you send emails via Gmail for iOS (or any other mail app), even if you have included a custom signature with your name and title, it doesn’t always appear at the bottom of every response — especially if you use multiple signatures.

This issue affects all iPhones running iOS 11 through to iOS 13. If you send messages using Gmail on Android then there are no issues whatsoever. So why does this problem exist?

Does Gmail signature working on mobile?

Yes! Your Gmail signature works perfectly fine on smartphones. However, Apple decided to make things difficult by disabling auto-signatures in its Mail app. This means that unless you enable “Enable Auto Signature” manually while composing new emails, your email will never include a signature automatically. The only choice here would be adding a manual signature before sending each email. But we don’t recommend doing so because most users won’t bother typing out their whole name again and over time this could get annoying. And even though you may want to add more than just a couple of lines, you might run into problems trying to fit everything onto one page. Also, it's impossible to copy/paste important data such as phone numbers, URLs and addresses without clicking somewhere else first.

In short, this makes little sense since the feature exists across many different devices including desktops. A quick workaround is to switch back to Google Chrome browser instead of Safari on your iPhone but it still requires some extra effort.

Why is my signature image not showing in Gmail?

There are several reasons why your customized signature images may not show up properly in Gmail, which can usually be solved rather quickly. In order to resolve these problems, start off by taking a look at how you set up your mobile signature settings.

If you haven’t already done so, go ahead and create a new account on gmail.com and log into your account. Once logged in, click the gear icon next to your profile picture located at the top right corner of the screen and select Settings " General " Signature. You'll see two options called Default Signature and Additional Signatures. Both allow you to customize your own personal greeting, however additional signatures also provide you with a place to upload your photo(s) and sign off your outgoing messages. Make sure both boxes are selected.

You can now take another look at your main inbox and try resending those same messages (and ones you didn’t receive) with updated content. Sometimes the reason your signature may not be displaying correctly lies within the actual attachments themselves. Some images simply weren't optimized for various resolutions and types of displays. Other times, your graphics were too large, causing them to fail to load completely.

The best thing to do is to open up the original email containing the attachment and resize your image down to a smaller size. Then reupload it to Gmail. If you find yourself needing to reduce the resolution of images often, consider converting your images to JPEG format. Lastly, check to ensure your file names aren't long and complicated. They shouldn't contain spaces or special characters.

Once you've made changes to your images, hit save and test whether your Gmail signature appears once more.



Why is my signature not showing up on iPhone?

Sometimes a simple solution is all you need. When you connect your iPhone to Wi-Fi, sometimes certain features stop functioning altogether. For example, if you recently changed your password to something longer, chances are your older logins won’t work anymore. Or maybe you had trouble getting past your 2FA code after changing it, preventing you from logging into your accounts.

These kinds of issues don’t affect Gmail on Android phones, since they rely on apps developed independently of Apple’s restrictions. On iPhones, however, this causes major headaches, specifically due to iCloud sync. Since Apple controls the operating system, it gets to decide exactly which services function and which ones don't. As a result, having your entire address book wiped away is possible thanks to a bug found in iOS 12.1.4. Thankfully, this was fixed in subsequent updates.

While you're waiting for Apple to release a patch, you can solve the problem by enabling automatic login for your iCloud keychain. To do this, head into System Preferences & Security & Privacy and scroll down until you reach Accounts. Tap on Passwords and tap Automatic Login. Hit OK. Now whenever you turn on your device, your passwords will magically pop up. Be careful about saving your old passwords and change them immediately to secure your accounts.

How do I fix my email signature on my iPhone?

Since you're reading this article, it seems unlikely that you'd ever experience this particular error. Still, it helps to prepare for worst case scenarios. Here are three steps you can follow to help troubleshoot.

First, reset your network connection: Go to Settings > Cellular. Toggle Airplane Mode on and wait 20 seconds. Turn airplane mode off and continue testing.

Next, restart your device: After turning off your iPhone, hold the Side button + Power button together for 10 seconds to fully power it down. Wait 30 seconds and repeat the process twice more. Finally, press the Home button for five seconds to wake your device up.

Finally, clear your cache: Head to Settings > App Store and toggle Clear Cache. Then try downloading and uploading your files again.

Hopefully, none of these tips worked. Unfortunately, if nothing comes to mind then your best bet is contacting support directly. There's a chance someone accidentally removed your email signature from the server entirely. Email signatures generally require human intervention to update, making mistakes inevitable. We suggest reaching out to tech support to discuss further.

Email signatures are extremely useful tools that can be used to communicate professionalism and build trust among customers and coworkers alike. Hopefully, the above advice helped you figure out why your Gmail signature stopped appearing. Remember to keep checking your Sent folder occasionally to avoid missing critical responses.


Author

Mathieu Picard

CEO, Anyleads, San Francisco

We are the leading marketing automation platform serving more than 100,000 businesses daily. We operate in 3 countries, based in San Francisco, New York, Paris & London.

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