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How do I add HTML to Gmail signature?



How do I add HTML to Gmail signature?


Do you want to know how to send emails that are more appealing and impressive than ever before, even if they're less formal or casual? If so, then you need to learn about adding HTML signatures into your outgoing messages.

A good HTML signature is like a digital billboard of sorts: You can promote yourself, your business, or anything else you might be trying to sell with just a few lines of text. It's also one way to make sure people actually read what you write. (They'll see all kinds of things when opening up their inboxes.)

Here we have some tips on how to use HTML codes effectively in your email signatures. But first...

What does "HTML" mean anyway?

The term “signature” has several meanings depending on who you ask. The general definition is usually something along these lines: An area at the end of an e-mail where you include information such as name, address, phone number, website URL, etc., but also personal details including photo, age, gender, interests, hobbies, likes/dislikes, etc.

But there are other ways to define signatures too. For example, many marketers consider an email signature to be any bit of info added by someone sending out an electronic correspondence -- whether via fax machine, e-mail, snail mail, etc. Some call this kind of information a "message envelope." And others simply refer to them as "e-signatures," which means basically the same thing.

So now let us discuss how to embed HTML code directly into your Gmail signature. We'll show you how to convert plain English language into hyperlinks and images embedded within your own customizable email signature.  It will take a little time to set everything up, but once you've done it once, you should be able to repeat the process easily again and again.

First off, here are two examples of different types of signatures. One is a basic email signature using only standard text. Then the second shows exactly what happens when you try to insert links and images into the body of the message itself. This may not work very well because most readers' browsers don't display images inside the main body of their incoming messages unless they happen to already be open.

Basic Email Signature Example 1 - Text Only Signoff

To start, go over to MailChimp.com and signup for free access to their online tools. Once logged in, select Create New List from the top menu bar. When you reach the screen below, enter your list title and description. Make sure to delete the default content that comes right after your new list title. Click continue.

Now choose Design Your Own Template. Here you will find dozens of templates for whatever type of document you wish to create. Choose the appropriate template for your purpose. In our case, we'll be working with a single page layout. Click Continue.

On the next screen, fill in your list header. Name your list and give it a short description. Select Show Previews. Now you can decide what type of documents you'd like to upload to your blog. Just remember to keep each file under 2 MB. Finally, click Submit Post Content.

This last step takes care of uploading files to your server. Next, return to your site and scroll down until you come across the section labeled Blog Posts. Underneath this heading, look for the blue box titled Add Another Field. From here, select Upload File. Browse to wherever you stored your signed-off.docx file and locate the docx file containing your signature.

Next, copy and paste the contents of the uploaded file onto the blank field provided. Hit Save Changes. Repeat this process for every line of text in your entire signature. So, for instance, if you wanted to change the following phrase from its original location, highlight it and hit Ctrl+C to copy it. Go back to your previous steps and paste the copied words in the updated place.

Click Save Changes.

Your finished product should appear at the bottom of every new e-mail you compose. Below is another sample showing how easy it is to edit the actual words themselves instead of copying and pasting them into the post editor. Notice how the image doesn't load properly anymore because the reader needs to click on it to view it -- unlike the earlier version where it was automatically displayed while composing the message. Also notice how much cleaner the final result looks compared to the previous one.

Basic Email Signature Example 2 - Embedded Image & Linked Words

For those times when you really want to spice up your signature, or perhaps offer visitors quick access to additional resources, we've included instructions for creating both an HTML signature and a linked word signature.

Embedding Images and Links Using HTML Codes

If you want to embed pictures and graphics into your signature, you must first download Microsoft Word to your computer. Open up the program, navigate to Insert " Hyperlink. Copy and paste the exact path to your desired picture or graphic file.

When you press Enter, your browser window should immediately pop open displaying either your chosen image or video clip. If you downloaded a GIF image, it could take a couple extra seconds to appear since Gifs tend to be larger than jpegs or pngs.

You can always test your newly created signature by clicking on View " Document Properties. Find the Compatibility dropdown menu item and select Internet Explorer 7 Standards Mode. After doing this, save your project and close Word. Return to your web browser. All of your hard work should now be visible!

Link To Other Pages On Your Website Or Online Portfolio

Another great way to customize your signature is to create links to websites or online portfolios. First off, visit http://www.htmldog.com/email_html_formats2.php. Scroll down to the part where it says "Sign Off Code". Type in your preferred signature and click submit. That's it.

Copy and paste your HREF code anywhere you desire within the signature. Simply replace the existing words with yours and voila! By leaving the old code alone, the rest of your signature remains untouched. Any changes you make to the signature itself will be reflected everywhere you used the HREFCODE.

Below is an example of how this works. Let's say you had a nice logo designed specifically for your company. Instead of having to manually input the logo URL into your signature, you could simply use this method to create a custom link.

Just copy and paste the following snippet of code anywhere within your signature:

[Href="http://logohere.com"]Logo[/href]

Notice how, whenever clicked upon, the viewer instantly navigates to the specified destination. With this technique, you can quickly add customized URLs to your signature. Plus, anyone viewing your profile would know exactly where to find your various services and products.

Let's say you have a bunch of clients scattered around town who pay you money regularly through PayPal. Rather than repeatedly typing out the long PayPal payment ID numbers, why not store them in your signature?

All you have to do is head over to PayPal.net and search for "PayPal Email Address Generator." Fill in the form according to your preferences and click Generate. Paste the results into your signature. Whenever you receive an order, all you need to do is double click on the generated code to activate it. Simple, eh?

In conclusion, we hope these methods help you better understand how to customize your Gmail signature. Hopefully, you'll begin incorporating HTML coding techniques into your everyday life moving forward.

You need something that will make your emails stand out, and adding a custom HTML signature is one way to achieve this—but how can you actually view and edit them? And what if you're using multiple accounts across various platforms? Here's everything you need to know about creating and sharing HTML signatures.

How do I see the HTML code of an email signature?

In order to access and customize your HTML email signatures (as well as other forms) on Google Chrome or Microsoft Edge browser, be sure to have installed both the latest version of Adobe Flash Player and Shockwave Flash player. If either are missing from your system, follow these steps to install them on Windows 10.

Once they've been added, open up any web page with an embedded email form. You'll now see a small toolbar at the top of the screen which contains some options. Click "Edit" next to Signature field to reveal more tabs. The first tab allows you to preview all types of signatures, including ones created in Word. Under "Signature Settings," click View Code to expand the window and take a look yourself.

If you want to save the file locally so you don't lose changes when restarting your computer, just select Save Page As... From here, choose Webpage (.htm,.html), then give your new document a name. When you reopen the saved webpage, you should find the same fields available as before. This method only works on desktop browsers like Firefox and Safari though, not mobile devices. For those cases, we recommend downloading our free app, Email Signature Maker [No Longer Available] to quickly generate HTML codes directly on Android or iOS. It also supports many additional services such as LinkedIn, Facebook Pages, etc., plus much more!



How do I share my email signature in HTML?

To copy/share your existing signature between different accounts, simply paste the HTML into Notepad or Text Editor of your choice. Then head over to another account where you'd like to start editing. Once copied, right-click the text box containing the signature and choose Edit Fields.... Paste the content back in, and voila! Now you have two choices: Either upload to cloud storage service Dropbox, or send someone the link via SMS message. We suggest sending it through SMS because it's faster than uploading to Dropbox, but keep in mind there may be limitations depending upon your carrier plan. Also, note that while most carriers allow MMS messages to contain links, Apple doesn't. So make sure to manually type in the URL instead.

Lastly, remember that if you change anything within the original HTML, you must update the resulting HTML code every time you reupload it to any platform. Otherwise, anyone who gets the old version won't be able to read it properly anymore. To avoid making mistakes, always try to copy the final result from whichever tool you used to create it originally.

How do I create an HTML email signature?

There are plenty of tools online designed specifically for people looking to create their own HTML signatures. Some of the best include Mailchimp Signatures, ConstantContact Embedded Codes, and Hloom Free Templates. But since each has its pros and cons, let's go ahead and break down exactly what goes into building your own signature.

First off, think about whether you would prefer to write your own entire signature or modify someone else's work. While you might already have experience writing long letters, you likely wouldn't feel comfortable doing the same for email correspondence unless you wanted to sound unprofessional. In fact, this is why most big companies hire full-time writers for their company newsletters—it takes years of practice to craft high quality prose.

For those reasons, we highly advise starting by modifying pre-existing templates. That said, however, it's still possible to build your own entirely from scratch. Below is a detailed breakdown of what goes into designing your very own customizable HTML signature.

1.) Download, extract, & launch Template Studio Online. Next, input your desired information under the boxes marked Name, Address, Phone Number, About Me, Website, Social Media Links, Company Logo, and Contact Information respectively. Finally, hit Create New Design. Your design will appear immediately after pressing enter.

2.) Select Basic Colors from the dropdown menu located above the left sidebar. These colors will automatically adjust throughout your template based on your background image. Feel free to play around with the size of elements too. Try changing fonts and adjusting margins until you get everything looking the way you want it to. Don't forget to check out the bottom bar filled with buttons. They can help you tweak things even further.

3.) After tweaking enough to satisfy your needs, export your design as an.HTML file. Go ahead and close the program altogether once completed.

4.) Open up your newly generated HTML code in any web editor or word processor of your choosing. Any edits made to your preferred layout will reflect in the end product.

5.) Upload the results onto Dropbox or similar cloud storage sites and share the link with whoever needs it. Again, if you wish to permanently store it offline, download it and save it somewhere safe like your hard drive.

6.) Use whatever device you regularly sign into Gmail with to open up your new signature. At last, enjoy having your personal touch incorporated into every piece of correspondence.

While it might seem daunting to learn how to handle HTML, the process itself is fairly straightforward. Just make sure you stick closely to the instructions provided by the aforementioned websites in terms of formatting.

How do I use an HTML signature?

Now that you finally have a customized HTML signature ready to go, it's important to familiarize yourself with how to incorporate it into your daily workflow. For example, say you received an invitation to attend an event, but aren't sure if you'll be able to swing being away from work. Instead of replying with a generic "I'm sorry, unfortunately I cannot make it", consider adding your HTML signature with a personalized response explaining why. Or maybe you're hoping to land a job interview but don't want to worry about forgetting to RSVP. With your embeddable HTML signature, you can reply with the exact date and time whenever necessary.

Here's another great idea courtesy of Buffer founder Leo Widrich. Say you receive a lot of promotional emails from brands trying to market products you no longer care about. Rather than deleting them outright, mark them as spam and filter accordingly. However, if you happen to come across a few genuine offers, you could insert your HTML signature underneath each one encouraging readers to visit the brand's website to explore.

And yes, if you ever decide to stop using that particular signature, just delete the line containing the HTML code. No problem whatsoever!

I have seen people asking how they can add an HTML signature to their emails when composing them on Google Chrome, or any other browser that supports the feature. The question usually comes after someone has sent out an email and realized that there’s no option of adding an HTML signature.

Now don't worry! This article will show you how easy it is to insert your own personalized signatures into all your outgoing messages using HTML. We'll also discuss why doing this might not be such a good idea.

Note: If you're looking for tips on writing better emails, check out these essential email etiquette rules.

How do I add HTML to my email signature?

Open up compose window (or open new tab if you are already typing) on any browser like Google Chrome or Microsoft Edge. You should see something similar to below image at the bottom right corner of the page. It shows who you are replying to and what's inside the message body.

Click "More" icon (next to "Send") to expand options menu. Now click on “Signature Settings". You should see two columns with different options. One column contains various text boxes where you can write your name and contact information as usual. In another box, type whatever you want to include in the signature. For example, you can put anything from a short bio about yourself to some fancy quotes. Make sure that both names match each other because that’ll make things easier later.

Once done, hit enter/return key twice so that we can get rid of extra whitespace that appears automatically. After everything gets inserted correctly, go back to previous screen and choose either “Linked Email Signature” or “Embeded Email Signature” depending upon whether you would like to link in some external website OR just embed an HTML file locally. Both methods work pretty much same way but one important difference is that linked version does need an active internet connection whereas embedded doesn't. So pick whichever works best for you.

Finally, hit send button again and voila—you now have added a custom HTML signature to every single email that you send out.



Can you use HTML in Outlook signature?

If you haven't noticed yet, outlook.com uses.PST extension by default instead of.OFT extension. Since most users associate.PST files with Windows operating systems only, many people overlook this point while downloading MS Office apps. But since outlook.com is now owned by microsoft, chances are high that anyone can download and install those applications on Linux too.

The reason why outlook.com forces its users to save emails as PST rather than OFT is because creating OFT files requires additional security features which aren't available in standard windows 7 OS. As long as you know this fact beforehand then nothing prevents you from installing Microsoft office suite on any platform including MacOS.

With that said let me explain how you could manually edit existing OFT file to turn it into a proper.PST file. First off, find your downloaded copy of Microsoft Office and extract the installation package. Open up word program within that folder and look for a file called docproj.xml. That is the XML document that tells Word application how to interpret contents of your OFT file. Copy the entire content of docproj.xml and paste it somewhere safe. Next time you try opening your OFT file, you won't receive error saying that DOCX format isn't supported anymore. Instead, you will see something along the lines of "Compatibility Mode Failed." To fix this problem, simply follow this procedure again and replace original xml file with your modified copy.

You can even convert your OFT file into PDF format before saving it onto disk. Then upload your newly created PDF file onto cloud storage service like Dropbox and give everyone access to it. Whenever you want to quickly sign documents online, just share the URL. Anyone who wants to view your signed form needs to visit Dropbox public sharing settings first. Once they've logged in successfully, they can browse through your PDF form and fill it up themselves.

Keep in mind that there are plenty of free alternatives to popular webmail providers. Some examples of alternative mail services are Zoho Mail, Yahoo Mail, AOL Mail etc. These platforms allow you to customize your account completely. You can design your own logo, set your own greeting, change font styles, colors, layouts etc. Most importantly, you can directly attach an HTML signature to your emails. Just keep in mind that whenever you do this, you are giving away full control over your identity to third party companies. It may sound great initially, but if you end up getting hacked someday, it really hurts.

What is HTML email signature?

HTML stands for HyperText Markup Language and it basically allows us to display formatted texts inline in our webpage. When someone opens your email, his/her browser interprets the HTML codes present in the signature and displays corresponding elements accordingly. There are multiple ways of inserting HTML code in your signature. Here are few of them:

1. Embedded Code: An embedded HTML signature means that you are hosting your whole signature file on your server and letting recipients download it via email links. By uploading an HTML file onto your domain, you take ownership over it permanently and can modify it anytime you wish. Keep in mind though, that if you ever decide to remove your signature from the servers, others cannot gain access unless they somehow manage to hack into your system. Also, having large chunks of data stored on your computer increases risk of malware infections.

2. Linked Code: Having problems with sending out big files via email? Maybe you'd prefer not to host your signature offline but still want to maintain complete privacy? Linking code is a perfect solution for such scenarios. All you need to do is place your HTML file somewhere publicly visible and create an email link for it. People can then easily forward that link to whoever they want to reach out to. If they want to delete the link afterwards, removing the reference from the link itself helps minimize damage caused by hackers.

3. Client Side Script: Another method of displaying your signature is by calling special functions written in JavaScript directly onto client side i.e., in browsers. Sounds complicated? Well, it actually isn't. All you need to do is call certain function named "insert_mysignature()", pass in values like user's id, username, name & phone number etc. and your signature will appear automatically. This approach eliminates the possibility of virus infection but it is vulnerable to XSS attacks. However, modern browsers come equipped with built-in anti-XSS mechanisms nowadays.

4. Server Side Includes (PHP): PHP scripts are often used for setting up dynamic websites. They are capable of generating output based on input parameters received from clients. Therefore, if you consider making changes to your HTML signature regularly, you can implement server side includes technology to accomplish this task. Simply run separate script(s) on your server and store results into database. Later on, whenever you feel necessary, update relevant records in the table. Your dynamically generated signature file will then reflect latest updates immediately as well.

5. CSS: Last year during WOW conference, Mozilla Firefox developers revealed their plans for GeckoView project. Their ultimate goal was to bring native desktop support to Web Components. Using CSS language, you can build fully functional standalone desktop programs that run entirely within browser tabs. Although experimental, you can utilize CSS to generate customizable signatures containing lots of useful content.

6. Plain Text: Of course, plain old static html pages can also be turned into signatures. What makes HTML preferable here is that it provides an ability to highlight specific words in bold face font color. This is especially helpful if you plan on incorporating images in your signatures.

7. SVG Images: Yet another interesting thing that can be achieved with SVG graphics is to incorporate icons into signatures. Users can double click on those icons to reveal more detailed info about them. Take note however, that due to compatibility issues between different versions of Internet Explorer, Safari etc., it is recommended to stick with PNG or JPEG formats.

8. GIF Animations: Animated gifs serve as excellent tools for conveying emotions. Adding movement to signatures turns them into animated animations instead of mere static pictures. Note that using animated gifs in signatures is prohibited by several major email providers.

9. Website Templates: Many reputable email hosts offer template designs specifically designed for business correspondence. Such templates usually contain logos, company addresses, phone numbers and other crucial details associated with particular company. Even if you are unable to hire a graphic designer, you can always opt for ready made solutions and integrate them into your signature. Or maybe you would like to avoid dealing with corporate bureaucracy altogether and start building your very own eCommerce site from scratch. Either way, you certainly shouldn't miss this opportunity.

10. Table Based Signatures: Finally, if none of above mentioned approaches seem appealing enough for you, why not resort to tables? Tables are widely regarded as the easiest way to represent complex structures graphically. Creating a basic table structure is possible using raw HTML tags. Depending on complexity level of your intended layout, you can further embellish your signature with rows, columns, borders, cell spacing etc.


Author

Mathieu Picard

CEO, Anyleads, San Francisco

We are the leading marketing automation platform serving more than 100,000 businesses daily. We operate in 3 countries, based in San Francisco, New York, Paris & London.

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The perfect product to generate high quality leads from B2B to B2C.

  • Access / extract from more than +15M B2B companies.
  • Extact local businesses from Google Maps.
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  • Send all the data to your CRM via Zapier.
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Extract emails, phones on the page of websites and download it to Excel or CSV.

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  • Prospect new businesses registered on Internet.
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Send newsletter or sales emails with automatic follow ups.

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